BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
February 6, 2017
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Reading and Action on Minutes of Last Meeting
7. Reading of Last Month’s Financial Reports
8. Directors’ Reports
A. Recreation: Pool, Ballfield, Playground: Chuck Scott & Jessica Fulton
B. Maintenance: Lakes & Dams, Mowing, Permits: Randy Cole, Mickey Dacus & Donna Depukat
C. Publicity: Beautification & Greeter: Barbara Campbell
D. Finance: Bill Rushe & Janie Fitzpatrick
E. Clubhouse: Jo Ann Yager
F. Security: Larry Watson & Chuck Scott
10. Ladies Club
11. Unfinished Business
A.
B.
12. New Business
A. Alice Renfrew
B. Community Cleanup
C. Donna Miller
D. Yvonne Chaney
13. Board Questions/Business
A.
B.
14. Residents Questions/Business
A.
B.BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
January 9, 2017
The Board of Directors of Buena Vista Lakes Maintenance Association met January 9; at 6:30 p.m. Vice-president Bill Rushe called
the meeting to order Billie Wilder led the assembly in prayer.
A roll call of board members was requested. Present were: Bill Rushe, Randy Cole, Mickey Dacus, Donna Depukat, Gayle Maxey,
Barbara Campbell, Billie Wilder, Janie Fitzpatrick, Jo Ann Yager, Larry Watson and Jessica Fulton. A quorum was established.
Association members present were: Larry Wilson, Rachael Crenshaw, Janice Burchett, Sean Mellinger, Emily Mellinger, Janice
Hobbs, Angela Ringer, Larry Wilson, Diane Dobbs, Donna Miller, Abby Miller, Kathy Fink, Vera Buntin, Dale Wardlow, Steve and
Dodie Shifflett, Jack and Teri Rowell.
MINUTES: The Minutes of the Monthly Meeting of December 12, 2016 were reviewed by the directors. Motion was made to accept
the minutes with one requested change; the motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement was reviewed. There being no changes, the report was accepted for
review.
Recreation: Pool, Ballfield, Playground:
There was no recreation report.
Publicity: Beautification & Greeter:
Ms. Campbell had no new report.
Ms. Maxey reported that she received the folder from the previous beautification chair, which included job description, maps,
resident listing, form letter and previous sent letters; there were no copies of 2016 letters, just the number of letters sent out.
Ms. Maxey created a letter log in order to keep up with any violation letters mailed in the future.
Maintenance: Lakes & Dams, Mowing, Permits:
Mr. Cole had nothing new to report on the lakes.
Ms. Depukat had no new building permit requests. The individuals with dump trucks were taken to court where an injunction
was filed against them. Mr. Mellinger stated that the trucks are still operating beside his home. Ms. Depukat agreed to follow-
up with county supervisor, Michael Lee.
Finance:
Ms. Fitzpatrick reported 37 lots owing for 2 or more years, totaling $21,408.55.
Clubhouse:
Ms. Wilder reported 5 rentals in December. Ms. Wilder turned in her resignation to the board.
Security:
Mr. Watson had one report of children sliding down the levees on cardboard. There was one report of an individual pulling a
sleigh on BVL common area that was stopped. The sheriff’s dept. was contacted regarding vehicles on the golf course. Mr.
Watson requested that residents please do not throw deer carcasses on the levee.
There was a motion to pay Mr. Watson for security rounds that were made in October at which time he had been voted on the
board, but had not yet been voted on as security. The motion was made, seconded and passed unanimously to approve
reimbursing Mr. Watson’s $100 October’s expenditures.
Ladies Club:
Ms. Fink reported that the ladies club has all the activities planned for the 2017 year. The ladies would like to help with is the
tree trimming work around the pool and making the clubhouse restrooms handicap accessible.
The board agreed that the trees would be trimmed and not removed. Mr. Cole and Ms. Yager agreed to obtain bids on
trimming the trees from 3 insured and bonded contractors.
New/Unfinished Business
Insurance:
Ms. Miller requested a copy of BVL Insurance, Mr. Rushe agreed to get insurance policy to Ms. Miller.Ms. Miller:
Ms. Miller thanked the board for putting the minutes on the website.
Ms. Miller addressed the board asking that they consider the decisions that are made and affects the community as a whole.
Ms. Miller reminded the board of the $500 board voted approval for expenditures and that the reason for that vote was for
emergency situations and to complete repairs already approved by the Board and in process so that board members would not
have to spend their own money and could be reimbursed before the next meeting. (Minutes attached) Spending residents’
money needs to be approved and passed before the expense is incurred. Ms. Miller thanked the board for their time.
Larry Wilson:
Mr. Wilson stated that he was there to support the secretary as it has been brought to his attention that there was a concerted
effort to remove her from her position.
Mr. Wilson offered help to replace/replace the pool fence, as well as other repairs around the community. Mr. Rushe asked
Mr. Wilson if he would be willing to assist Mr. Scott in obtaining bids for a hardtop pool cover and to have the pool fence
replaced; Mr. Wilson agreed to assist Mr. Scott.
Ms. Miller thanked the secretary for her work in BVL.
Mr. Wilson asked the board if there is an effort to remove the secretary from her position. Mr. Rushe said that he did not
know of any efforts to remove the secretary.
Teri Rowell:
Ms. Rowell asked if there was consideration to make the beautification letters part of the minutes and posted on the website.
Mr. Rushe said that they would not be posted on the website.
Donna Depukat:
Ms. Depukat addressed the board explaining that she had been made aware of an individual serving on the board that is not a
current property owner. Ms. Depukat read from the Orange Book stating that a board member must be on the deed to serve
on the board. It was also asked how a person who would not be able to vote at a meeting of the members could serve on the
board. It was agreed that once the board member became a property owner she could participate on the board.
Diane Dobbs:
Ms. Dobbs asked for an update on the playground, asking when the swings would be fixed. Mr. Rushe said that it was being
worked on.
Dodi Shifflett:
Ms. Shifflett voiced concern regarding non-residents using the closed off dock on Thunderbird North. Ms. Shifflett agreed to
get Mr. Watson’s number and contact him if she noticed the individuals return.
The motion was made and seconded to adjourn the meeting, the meeting adjourned at 7:30 p.m.
_______________________ _______________________________
Jeannie Poe, President Christy Chavez, Secretary-Treasurer
_______________________ _______________________________
Greeter Beautification & Sanitation
_______________________ _______________________________
Building Permits Clubhouse
_______________________ _______________________________
Grounds & Mowing Pool & Recreation
_______________________ _______________________________
Orange Book Lakes & Dams 1
_______________________ _______________________________
Lakes & Dams 2 Finance & Collections
_______________________ _______________________________
Playground & Ballfield Security 1
_______________________
Security 2