BVL MAINTENANCE ASSOCIATION, INC.
ANNUAL MEETING AGENDA
October 7, 2019
1. Call to Order
2. Opening Prayer
3. Steve Wilson, Lakes & Dams Engineer
4. Recognize Board Members
5. Proof of Quorum
6. Welcome Members
7. Action of Minutes of 2018 Annual Meeting
8. Nomination and Election of new Directors
9. Voting on Proposed By-Law
10. Voting on Proposed Assessment
11. Voting on Budget
12. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin, Billy St. Cin
C. Pool: Kathy Fink
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Jo Ann Yager
F. Orange Book: Yvonne Chaney
G. Beautification & Sanitation: Vacant
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
13. Ladies Club
14. Unfinished Business
15. New Business
16. Residents QuestionsBuena Vista Lakes
Maintenance Association, Inc.
Annual Meeting
October 2, 2018
The meeting was called to order by President Ned Plunk. Larry Moore led the assembly with prayer.
QUORUM: There are 447 properties in Buena Vista Lakes. Each lot whose dues and assessments are paid in full is
entitled to one vote. This year, there are 408 paid up members. A quorum of 25 percent of the total votes/paid members
(102) must be present, either in person or by proxy, for a meeting to be held.
QUORUM TALLY: 69 members present
58 members represented by written proxies
Total: 127 members present or represented. A quorum was established.
Board Member Nominations
Mr. Plunk asked for nominations from the floor. Nominations were made as follows: Richard Gatlin, Steve Shifflett, Teri
Rowell, Vickie Moore, Mike Willey, and Jessica Fulton. Mr. Plunk asked if there were any more nominations for board
members. There being no more nominations, chair nominations were concluded.
Voting Results of New Board Members
Richard Gatlin Steve Shifflett Teri Rowell
Vickie Moore Mike Willey Jessica Fulton
COMMITTEE REPORTS
GREETER:
Ms. Campbell reported visiting with seventeen (17) families.
BEAUTIFICATION& SANITATION:
Ms. Chaney reported that she is working with DeSoto County on derelict properties. Buena Vista Lakes follows
the guidelines as set forth in the DeSoto County litter ordinance and the Buena Vista Lakes Orange Book.
BUILDING PERMITS:
No report.
LAKES AND DAMS:
Mr. Shifflett reported that he had been working on the following projects:
Replacement of rip rap along Green Duck levee
Restructure of boat ramp on upper lake for utilization
Dispersive soil repair on Bob White levee
Patching of cracks and joints on spillways and drilling of holes
Collaborating with county on culvert repair in order to prevent flooding and erosion of common areas
Cleanup of front entrance and clubhouse
Cleanup of trees and shrubs around leveesCLUBHOUSE:
Ms. Yager reported 25 rentals.
MOWING:
No report.
POOL:
Pool season went well.
ORANGE BOOK:
No report.
PLAYGROUND:
No report.
SECURITY:
No report.
FINANCIALS:
There are currently 39 delinquent lots.
Ladies Club:
Meeting October 2 @ 10:00 a.m.. All Buena Vista Lakes ladies are invited and encouraged to attend.
NEW BUSINESS:
Budget Vote Results:
Votes Cast: 158 yea
15 nay
Total Votes Cast 173 Budget passes
PROPOSED CHANGES TO BY-LAWS
Rental Property
Motion was made and seconded to remove the top 3 lines and the sentence in parenthesis, motion passed 6-1.
Votes Cast:
Nay 103
Yay 25
Total Votes Cast 128 Proposed change did not pass
ID Buttons
Motion made and seconded to add spouse to proposed change, motion passed 7-0.
Votes Cast:
Nay 65
Yay 75Total Votes Cast 140 Proposed change did not pass
Amendment to Article XVII
Votes Cast:
Nay 78
Yay 61
Total Votes Cast 139 Proposed amendment did not pass
Article XVII, new Section, or new Article
Votes Cast:
Nay 57
Yay 88
Total Votes Cast 145 Proposed article did not pass
Meeting of Directors
Votes Cast:
Nay 45
Yay 89
Total Votes Cast 134 Proposed change did not pass
A motion was made and seconded that the meeting be adjourned. It was voted on and approved unanimously. The meeting
adjourned at 9:22. p.m.
Respectfully Submitted,
Christy Chavez
Secretary, -Treasurer
Respectfully Submitted,
Christy Chavez
Secretary, -Treasurer