BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
May 7, 2018
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Recreation Chair: Kathy Fink
Playground & Ballfield:
Pool: Chuck Scott & Kathy Fink
B. Maintenance Chair: Randy Cole
Lakes & Dams: Randy Cole
Mowing& Grounds:
C. Publicity Chair: Donna Depukat
Orange Book: Donna Depukat
Beautification & Sanitation: Yvonne Chaney
Building Permits: Donna Depukat
Greeter: Barbara Campbell
D. Clubhouse Chair: Jo Ann Yager
Clubhouse: Jo Ann Yager & Diane Barber
E. Finance Chair:
F. Security: Chuck Scott
9. Ladies Club
10. Unfinished Business
A.
11. New Business
A.
12. Board Questions/Business
A.
13. Residents Questions/Business
A.
14.Wilco WaterBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
April 2, 2018
The Board of Directors of Buena Vista Lakes Maintenance Association met March 5, 2018; at 6:30 p.m. Bill Rushe called
the meeting to order and led the assembly in prayer.
A roll call of board members was requested. Present were: Bill Rushe, Kathy Fink, Dorothy Brown, Chuck Scott, Leonard
Wentworth, Yvonne Chaney, Barbara Campbell, Jo Ann Yager, Diane Barber, and Secretary-treasurer Christy Chavez. A
quorum was established.
Association members present were: Martha James, Janice Burchett, Richard Chaney, Linda Babb, Ned Plunk, Dennis
Sayer, Jason and Ashley Berryhill.
MINUTES: The Minutes of the Monthly Meeting of March 5, 2018 were reviewed by the directors. Motion was made to
accept the minutes as presented; the motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of December and January was reviewed. The motion was
made, to accept the financials with no changes; the motion was seconded and passed unanimously.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Brown reported that there are currently no issues on the playground or ballfield.
Pool
Mr. Scott passed out 3 bids for pool cleaners; a Dolphin DX4S $949.99 with a 2 year warranty from Leslie’s Pool, a
Dolphin DX4S for $879.99 with a 1 year warranty from Amazon, a Dolphin DX4 with a 1 year warranty for $899.99
from Amazon. Ms. Chaney made the motion to purchase the dolphin pool cleaner from Leslie’s pool for $949.99 with a
2 year warranty. The motion was seconded by Mr. Scott, the motion passed unanimously.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Mr. Cole reported that he was working on three goals; conducting a water test on the lakes, a fix for the common area
where the gravel is washing away and a cost estimate for adding fathead minnows/feeder fish to the lakes. One bid for
fathead minnows was obtained in the amount of $14,300.
Mowing
Mr. Wentworth reported that the mowing will take place on April 5th or 6th
.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Beautification
Ms. Chaney reported no citation letters were mailed out for the month of March. Citing letters that need to be sent out
have previously been sent out. One letter will be forwarded to the county.
Mr. Rushe reported that the BVL attorney had been contacted and the previous solution of BVL taking residents to
court would not work in the way that the board had anticipated. Other solutions are currently being explored.
Permits
Ms. Depukat presented the following building permit requests:
*Lot 13 requested a fence permit made with 2×4’s and type of farm chicken wire. Ms. Depukat made the
motion to deny the request due to the fence not being a residential fence, Ms. Chaney seconded the motion the
motion failed to pass 6-4.
*Lot 145 requested a storage shed permit. The storage shed meets all the shed requirements and will be painted
the same color as the homeowner’s home. Ms. Depukat made the motion to issue the permit, Mr. Scott
seconded the permit. The permit passed 10-0.*Lot 89 requested a permit to expand the current driveway. The driveway meets all permit requirements. Ms.
Depukat requested that the driveway permit be issued, Ms. Fink seconded the motion. The motion passed 10-0.
*Lot 451 requested a permit for a storage building and a redesign of the front entry of the home. The storage
building and redesign of the front entry meets all the permit requirements, the shed and front entrance will be
the same color as the homeowner’s home. Ms. Depukat made the motion to issue the permit, Ms. Chaney
seconded the motion. The motion passed 10-0.
*Lot 401 requested a permit for a new home build. The new build meets all permit requirements. Ms. Depukat
made the motion to issue the permit, Mr. Scott seconded the motion. The motion passed 10-0.
*Lot 332 requested a permit for a new home build, with a concrete drive and fence. The new build, concrete
drive and fence meets all permit requirements. Ms. Chaney made the motion to issue the permit, Mr. Scott
seconded the motion. The motion passed 10-0.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
Nothing new.
Clubhouse:
Ms. Yager reported two rentals. A total of $6.41 on trashbags was spent on supplies.
Finance:
There are currently 109 unpaid lots.
Security:
Mr. Scott had one report of children playing in the dip on the backside of the levee.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Ladies Club:
Ms. James thanked everyone for their help on the Annual Easter Egg Hunt.
Please be on the lookout for more information on the upcoming silent auction.
The Annual Spring Dinner is scheduled for April 7 @ 6:00. The community is invited to come out and bring your
favorite dish.
Collections for the 4th of July fireworks will begin soon.
New/Unfinished Business:
Water:
Mr. Thomas reported that the Wilco Water meeting will be held at the county courthouse Thursday, April 5th @ 2:00 for
any resident that would like to know more about what is going on with the rate increase.
The motion was made and seconded to adjourn the meeting, the meeting adjourned at 7:30 p.m.
_______________________ _______________________________
Bill Rushe, President Christy Chavez, Secretary-Treasurer