BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
January 7, 2019
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Finance: Teri Rowell
B. Pool: Kathy Fink
C. Playground & Ballfield: Diane Barber
D. Clubhouse: Jo Ann Yager
E. Orange Book: Yvonne Chaney
F. Beautification & Sanitation: Jessica Fulton
G. Building Permits: Vicki Moore
H. Greeter: Barbara Campbell
I. Mowing & Grounds: Larry Moore
J. Lakes & Dams: Steve Shifflett
F. Neighborhood Watch: Richard Gatlin & Mike Willey
9. Ladies Club
10. Unfinished Business
A.
B.
11. New Business
A.
B.
12. Board Questions/Business
13. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
December 10, 2018
The Board of Directors of Buena Vista Lakes Maintenance Association met December 10, 2018; at 7:00 p.m.
Ned Plunk called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Diane Barber, Jo Ann
Yager, Yvonne Chaney, Vicki Moore, Larry Moore, Steve Shifflett, Richard Gatlin, and Secretary-treasurer
Christy Chavez. A quorum was established.
Association members present were: R.H. Chaney, Jason Berryhill and Rose Costello.
MINUTES: The Minutes of the Monthly Meeting of November 5, 2018 were reviewed by the directors.
Motion was made to accept the minutes with noted correction. The motion was seconded and passed
unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of November 2018 was reviewed. The motion was
made, to accept the financials with no changes. The motion was seconded and passed unanimously.
Finance:
There are currently 38 unpaid lots.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
All equipment is in safe working condition.
Ms. Barber reported that Mr. Moore took measurements and purchased the supplies needed to repair the
picnic tables. Ms. JoAnn Yager made the motion to reimburse Mr. Moore in the amount of 28.82 for the
supplies. The 28.82 will come from the clubhouse budget. Ms. Barber seconded the motion the motion,
passed 8-0.
Pool
No report.
Clubhouse:
Jo Ann Yager reported one rental.
Beautification:
Ms. Fulton sent out 5 citation letters.
Permits
Ms. Moore presented one permit request for a building variance. Ms.Moore made the motion to approve the
permit, seconded by Ms. Yager. Motion was approved 8-0.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
No report.Mowing
Mr. Moore reported that he purchased rye grass and seed in the amount of 56.50. Mr. Shifflett made the
motion to pay Mr. Moore 56.50 from the invoice fees, Mr. Gatlin seconded the motion. The motion passed 8-
0.
Ms. Rowell reported that Wilco Water does own the property at which the water association is located.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Steve Shifflett reported on the following items:
Sixty-five dollars was spent on hay and seed for the boat ramp area. Mr. Moore made the
motion to pay $65.00 to Neil Burchart for hay and seed, Ms. Yager seconded the motion.
The motion passed 8-0.
Mr. Shifflett reported that modifications were made to the proposed boat ramp due to rising
water and old concrete. The boat ramp was moved over and a new boat ramp was created.
The dredged dirt was used to create a berm. More gravel is needed for the entrance and
parking area due to the necessary changes. Mr. Burchart placed a bid for four loads of rock
in the amount of $1,885.00. Ms. Moore made the motion to wait until the January meeting to
vote on purchasing rock for the area, Ms. Chaney seconded the motion. The motion passed
7-1.
Mr. Wilson’s report was passed out (find attached) regarding the needs of the levees and
spillways.
B & B quoted $650.00 for removal of the stumps at the front entrance and around the
clubhouse. It was agreed that the stump removal would be considered when the 2019 budget
goes into effect.
Ms. Rowell presented a draft of the proposed letter regarding ATV’s. The board voted 8-0
that the letter be mailed out to residents along with the yearly HOA invoices.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Neighborhood Watch:
Mr. Gatlin asked that residents please be mindful and slow down.
Mr. Willey requested permission to place a neighborhood watch letter to the residents be placed in the
wooden box at the clubhouse. The request passed 8-0 in favor of the letter.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Ladies Club:
No report.
The motion was made and seconded to adjourn the meeting at 9:21 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer