BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
December 10, 2018
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Finance: Teri Rowell
B. Pool: Kathy Fink
C. Playground & Ballfield: Diane Barber
D. Clubhouse: Jo Ann Yager
E. Orange Book: Yvonne Chaney
F. Beautification & Sanitation: Jessica Fulton
G. Building Permits: Vicki Moore
H. Greeter: Barbara Campbell
I. Mowing & Grounds: Larry Moore
J. Lakes & Dams: Steve Shifflett
F. Neighborhood Watch: Richard Gatlin & Mike Willey
9. Ladies Club
10. Unfinished Business
A.
B.
11. New Business
A.
B.
12. Board Questions/Business
13. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
November 5, 2018
The Board of Directors of Buena Vista Lakes Maintenance Association met September 10, 2018; at 7:00 p.m.
Ned Plunk called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Kathy Fink, Diane Barber,
Jo Ann Yager, Yvonne Chaney, Jessica Fulton, Vicki Moore, Larry Moore, Steve Shifflett, Mike Willey,
Richard Gatlin, and Secretary-treasurer Christy Chavez. A quorum was established.
Association members present were: Donna Miller, Abby Miller, R.H. Chaney, Michael Beasley, Donna
Depukat and Karen Moore.
MINUTES: The Minutes of the Monthly Meeting of September 10th and October 8th, 2018 were reviewed by
the directors. Motion was made to accept the minutes with noted correction. The motion was seconded and
passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of August 6, 2018 was reviewed. The motion was
made, to accept the financials with no changes. The motion was seconded and passed unanimously.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
All equipment is in safe working condition.
Ms. Barber reported that 4 of the picnic tables need repair. Ms. Barber agreed to report back to the board
with a list of needed supplies to repair the tables.
Pool
Ms. Fink reported that the pool umbrellas need to be taken down..
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Steve Shifflett reported on the following items:
Repair and cleanup of culvert to help prevent flooding of Thunderbird boat ramp area.
Removal of sweet gum trees around clubhouse.
Cleanup of front entrance-dead trees and undergrowth around sign.
One load of riprap ordered.
Tar was used to fill in cracks. There are still more cracks needing attention.
Volunteers removed trees and shrubs from the bottom of the spillway.
Meeting with Woolever to explain the importance of maintaining cleaned up areas.
Received a bid from Woolever for $5,000 per mole and grub treatment and $100 per ant hill
treatment. The secretary will contact Bill Rushe for a second estimate.
There are continuing issues with individuals throwing riprap in the lakes and atv’s on
common areas.
Mr. Shifflett requested $350-$400 to be spent on digging out the creek area to help with the
silt issue. Ms. Chaney made the motion to allow $350-$400 to be spent on digging out the
creek area, seconded by Larry Moore. Motion passed 10-0.Mowing
Mr. Moore reported that Woolever Mowing returned to mow a couple of missed areas. It was noted that area
C along with the water/pump area needs to be trimmed.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Beautification
Ms. Fulton passed out a revised beautification citation letter. It was agreed that the revised citation letter be
mailed out initially, the previously used citation letter will be mailed out if no action is taken on behalf of the
resident, if no action is taken on the second letter the county will be contacted to intervene.
Permits
Ms. Moore presented one permit request for a new garage. Mr. Willey made the motion to approve the
permit, seconded by Ms. Yager. Motion was approved 10-0.
Ms. Moore presented one permit request for a new driveway and storage shed. The permit is pending
approval until the necessary documentation is presented.
One permit request was made for a new carport. The permit is pending approval until the necessary
documentation is presented.
One permit request was made for a new 6’ wood dog-eared privacy fence. Ms. Rowell made the motion to
approve the permit, seconded by Ms. Chaney. Motion was approved 10-0.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
No report.
Clubhouse:
Jo Ann Yager reported one rental for November. Thirty-one dollars was spent on mulch.
Finance:
There are currently 39 unpaid lots.
Ms. Rowell reported that she reviewed the budget and will be checking into other insurance.
Neighborhood Watch:
Mr. Willey requested that residents be observant and if they see something, take pictures, get a tag number
and report the incident.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Ladies Club:
The Ladies Club invited BVL veterans to the annual Veterans Breakfast and Ceremony to be held on
November 10th.
Christmas Parade:
Mr. Willey made the motion to move the December board meeting to December 10 so that families could
enjoy the annual Christmas parade, motion seconded and passed 10-0.
Text Voting:
Ms. Rowell requested that the board cease text voting, maintaining that it does not allow for discussion, lacks
pertinent information, and at times could be faulty as a result of not having all the information. Ms. Chaney
moved to abstain from text voting, motion was seconded and passed 9-1 with one individual refraining.Recording of Meetings:
Ms. Rowell made the motion that unauthorized individual recording of board meetings not be allowed and
disseminated throughout the community, motion was seconded and failed 7-2.
Request of minutes:
Mr. Plunk reported that requests had been made for BVL minutes be mailed and emailed out to individual
residents. It was pointed out that the minutes and financials are made available at every monthly board
meeting and the minutes are posted on the BVL website. Larry Moore made the motion not to mail or email
individual board minutes and financials out, motion was seconded and passed 7-1.
The motion was made and seconded to adjourn the meeting at 9:43 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-TreasurerBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF SPECIAL CALLED MEETING
November 15, 2018
The Board of Directors of Buena Vista Lakes Maintenance Association met November 15, 2018; at 7:00 p.m.
Ned Plunk called the meeting to order.
A roll call of board members was requested. Present were: Ned Plunk, Diane Barber, Jo Ann Yager, Vicki
Moore, Larry Moore, Steve Shifflett, Mike Willey, Richard Gatlin, and Secretary-treasurer Christy Chavez. A
quorum was established.
Association members present were: Rose Pethal
Ms. Pethal presented her permit request for a new carport, all paperwork was in order and followed the
guidelines as set forth in the BVL Orange Book and DeSoto County. Mr. Willey made the motion to issue the
permit as requested, motion was seconded and passed 6-0.
Mr. Shifflett made the motion and request to revise his previous request of allowing the BVL engineer Steve
Wilson to conduct an inspection of all three levees and not just levee one and two at a fee of $400. The fee of
$400.00 would include formulating a map prioritizing work to be done and a timeline in which items should be
accomplished. The map would include the marking and measuring of cracks, pinging to find hollow areas and
weaknesses in the concrete as well as to making recommendations on what to use on existing cracks, the motion
was seconded and passed 7-0.
The motion was made and seconded to adjourn the meeting.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer