BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
May 6, 2019
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin & Mike Willey
C. Pool: Kathy Fink
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Jo Ann Yager
F. Orange Book: Yvonne Chaney
G. Beautification & Sanitation: Theresa Walters
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
9. Ladies Club
10. Unfinished Business
A.
B.
11. New Business
A.
B.
12. Board Questions/Business
13. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
April 1, 2019
The Board of Directors of Buena Vista Lakes Maintenance Association met April 1, 2019; at 7:00 p.m. Ned
Plunk called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Richard Gatlin, Mike
Willey, Jo Ann Yager, Theresa Walters, Vicki Moore, Barbara Campbell, Larry Moore, Steve Shifflett, and
Secretary-treasurer Christy Chavez. A quorum was established.
Association members present were: Rosalie Costello, Donna Miller, Sondra Raley, Sonia Hayes, Harry Hayes,
Janice Burchett, Martha James and John Harmon.
MINUTES: The Minutes of the Monthly Meeting of March 4, 2019 were reviewed by the directors. Motion
was made to accept the minutes as presented. The motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of March was reviewed. The motion was made, to
accept the financials with no changes. The motion was seconded and passed unanimously.
Finance:
Ms. Rowell reported that two of the four lots that are up for collections currently have judgements on them.
A report on the lot that is pending garnishment will be presented at the next meeting.
Ms. Rowell explained the process for collections. Mr. Willey made the motion to send a letter to any
resident owing more than $300 and have the attorney to proceed with filing a judgement as needed. Mr.
Gatlin seconded the motion. The motion passed 9-0.
Neighborhood Watch:
Mr. Gatlin reported issues with non-resident vehicles parking in the clubhouse parking lot and unloading
atvs. Mr. Willey agreed to speak with Sheriff Rasco regarding the issue. Ms. Rowell agreed to speak with the
attorney and ask what kind of legal action BVL could take. President Ned Plunk suggested taking a picture
of the tag and vehicle, if the picture could be taken in a safe manner. Mr. Moore made the motion to have
Ms. Rowell speak to the attorney and Mr. Willey speak to the sheriff regarding legal solutions to the issue.
Mr. Willey seconded the motion. The motion passed 9-0.
Mr. Willey reported that residents are neglecting to put lot numbers on watercraft. All individuals with boats
on the lake that do not have lot numbers will be asked to leave immediately.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber called in and reported all is well and that playground safety checklist will be emailed in.
Pool
Ms. Fink called in to report that she is currently in process of getting the pool ready for opening day.
Clubhouse:
Jo Ann Yager reported 1 rental. Seventeen dollars and ten cents was spent on garbage bags.Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Beautification:
Ms. Walters reported that 4 citation letters had been mailed out.
Residents were reminded that once a lot has been cleaned the lot must be maintained.
Permits
Ms. Moore presented a request for a 30 x 41 foot hobby shop on a resident’s additional vacant lot. The
resident was asked to have a plot plan ready to present at the May board meeting along with a materials list
and the square footage of the existing home and the proposed out building.
Residents were reminded that new home construction must have appropriate silt screen erected.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
No report.
Mowing
Mr. Moore reported that he had received a call from one of the individuals bidding on the mowing contract.
The individual asked if they could rebid on the mowing contract. The board agreed that the bidding has been
voted on and awarded and to reopen for the individual would be an unfair advantage. The board agreed
unanimously that the current winning bid would stand.
Mowing would begin mid-April.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Steve Shifflett reported on the following items:
Special thanks to the ladies club for their donation, Mr. Gatlin for all his help and to Wayne
Perry for the lakes signs.
The bridge/walkways were measured and marked in order to quickly measure and monitor
flowing water levels.
The Thunderbird South spillway was closed off from launching boats. Residents are asked to
launch boats from the west levee.
When weather permits the holes will be drilled and a camera will be used to access needed
work.
During the month of March needed equipment was rented along with three loads of gravel
and concrete was purchased and delivered to the boat ramp area on Thunderbird N. The slag
was not available so additional concrete was used to extend the boat launch so that residents
could safely launch their boats. The equipment was used to dig out the dirt for the concrete
and smooth out the gravel. The county has not completed agreed upon berm. Mr. Burkhart
created a swell to direct water away from the gravel in order to keep it from washing away.
Mr. Shifflett explained that he used his personal rebar for the project and that he had
purchased Portland cement and poured it over the red gravel to help set the gravel. The
original bid was for $3,325, $2,981 was spent for a savings of $344. Mr. Shifflett requested
that $98.70 be reimbursed for the money that he had spent on supplies. Mr. Moore made the
motion to reimburse $98.70 to Mr. Shifflett for money spent on needed supplies. Ms. Rowell
seconded the motion. Passed 9-0.
Button day was spent speaking with resident regarding the needs of the lakes.
April 6 and April 13 are scheduled lakes and dams work days. Volunteers are needed. Mr. Willey offered to grill for the lakes and dams volunteers on the work days. Mr. Willey
asked if the Ladies Club would be willing to assist with chips and drinks. Ms. Yager agreed
to bring it up to the ladies at the next meeting.
Ladies Club:
Upcoming Ladies Club events:
*Ladies Club meeting on April 2nd.
*Ladies Club Community Spring Dinner on April 6th at 6:00 p.m.
4th of July:
Mr. Plunk asked that individuals consider serving on the 4th of July committee.
The motion was made and seconded to adjourn the meeting at 9:02 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer