BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
September 9, 2019
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Benevolence Collections
7. Action on Minutes of Last Meeting
8. Action of Last Month’s Financial Reports
9. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin, Billy St. Cin
C. Pool: Kathy Fink
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Jo Ann Yager
Roof
F. Orange Book: Yvonne Chaney
G. Beautification & Sanitation: Vacant
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
10. Unfinished Business
A.
B.
11. New Business
A.
B.
12. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
August 5, 2019
The Board of Directors of Buena Vista Lakes Maintenance Association met August 5, 2019; at 7:00 p.m. Ned
Plunk called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Richard Gatlin, Kathy Fink,
Diane Barber, Jo Ann Yager, Vicki Moore, Barbara Campbell, Larry Moore, Steve Shifflett and Secretary-
treasurer Christy Chavez. A quorum was established.
Association members present were: Donna Miller, Chris Vanelli, Billie Wilder, Rosalie Costello, Kimberly St.
Cin, Brian McGregor, and Martha James.
MINUTES: The Minutes of the Monthly Meeting of July 1, 2019 were reviewed by the directors. Motion was
made to accept the minutes as presented. The motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of July was reviewed. The motion was made, to
accept the financials with no changes. The motion was seconded and passed unanimously.
Finance:
Ms. Rowell reported that due to the attorney being out she was not able to get an update on the requested title
searches.
Please send all budgets to Ms. Rowell by August 9th
.
Neighborhood Watch:
Mr. Gatlin reported that there had been no issues during the past month.
Ms. Moore made the motion that Mr. Billy St. Cin fill the security officer chair, Ms. Yager seconded the
motion. The motion passed 9-0.
Mr. St. Cin reported running off two cars while making rounds.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber informed the board that volunteers would be helping with making the needed repairs on the
playground equipment:
Ms. Barber will be getting in touch with Mr. Smith regarding the painting of the playground equipment.
Pool
Ms. Fink reported that everything is going well with the pool.
Estimates are in the process of being obtained for some minor pool repairs.
Ms. Fink thanked Mr. Wilson for helping with the pool.
Mr. Boettcher messaged Mr. Plunk asking the board to consider his home and the effects installing pool
security lighting will have on him and his family. Ms. Rowell made the motion to proceed with having
Entergy install three (3) security lights at the agreed upon areas, for a fee of $75 per pole and up to $20 for
each light. Ms. Rowell asked that consideration of the Boettchers be taken into account. Ms. Fink seconded
the motion. The motion passed 10-0.
Clubhouse:
Clubhouse reported 1 rental. Ten dollars and fourteen cents was spent on filters and trash bags.
Ms. Yager thanked Larry Moore and Diane Barber for helping pressure wash the clubhouse.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
Ms. Rowell presented two (2) variations of Article XII, Section II to be voted on (see attached).
Mr. Moore made the motion to present the more detailed Article XII, Section II to be voted on at the Annual
Meeting. Ms. Barber seconded the motion 9-0.
Ms. Rowell read the proposed by-law change regarding citation fees. Ms. Rowell made the motion to table
the by-law change until the board has had an opportunity to determine exactly what the fees would
encompass. Mr. Shifflett seconded the motion, the motion passed 10-0.
The board agreed that board members and residents bring properties of concern to the board
members/meetings so that the board can vote on three properties that are of highest concern. The three
properties will be turned over to DeSoto Code Enforcement. As each case is resolved the board will vote on
which property of concern would be turned over next.
Beautification:
No report.
Permits
Ms. Moore had one request for a fence. The resident presented the required documentation needed to issue
the permit. Mr. St. Cin made the motion to approve the fence permit. Ms. Yager seconded the motion. The
motion passed 9-0.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
Ms. Campbell reported visiting with one family.
Mowing
Mr. Moore reported meeting with David Woolever over mowing concerns.
Mr. Woolever is working on getting the missed areas cleaned up.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Mr. Shifflett reported that five (5) companies had been contacted in June regarding sealing the joints and
cracks.
The resident recommended company #1 would not give a quote, but did recommend another
company.
Company #2 quoted spillway #4 $4,600, spillway #2 $22,000, spillway #1 $7,800 with a one year
guarantee.
Company #3 quoted $12,000-$15,000 per spillway with a five year guarantee. It was discovered that
although spillway #4 appears to have joints every 10’, there are no actual joints.
Mr. Shifflett voiced that when BVL was able to get volunteers., the committee would get buckets of
tar and seal the joints and cracks. The tar doesn’t last forever, however it is cheaper than the other
options and many of the joints and cracks are still holding from when it had been done many years
ago. Mr. Shifflett asked the board to consider what option would be best.
During the past month:
Fire ant beds were treated
Boat ramp areas were cleaned up
‘No Swimming” was placed on common area signs
Nails on the pier was driven in
Limbs were cleaned up Spillways #3 and #2 are being monitored for dispersive soil.
The 2- 18” culverts that the county installed is not functioning as needed and causing flooding over
Thunderbird and common areas. As an effect some of the driveway is washing out. Mr. Shifflett sent pictures
of the flooding to Mr. Lee, Mr. Sims and the engineer.
The lakes and dams inspection went well. The engineer praised Steve Shifflett for all his work and the BVL
board for being diligent in saving money for upcoming needed repairs.
Ms. Rowell made the motion to have a special assessment specifically for lakes and dams in the amount of
$100 for 2 years, Ms. Yager seconded the motion.
Mr. Shifflett made the motion to amend Ms. Rowell’s motion to $100 for 1 year, Ms. Campbell seconded the
motion. The motion passed to 6-3.
The amended motion to have a special assessment specifically for lakes and dams in the amount of $100 for
1 year was made and seconded. The motion passed to 8-1.
Ladies Club:
Upcoming Ladies Club events:
o September 7th the Ladies Club will be holding their Annual Potluck and Pie Raffle. Ms.
James asked that anyone willing to donate a pie please contact her by Friday, September 6th
and let her know.
Pool Closing:
Ms. Fink made the motion to hire Leslie’s Pool to close the pool. Mr. Gatlin seconded the motion, the motion
passed 9-0.
The motion was made and seconded to adjourn the meeting at 9:15 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer