BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
May 4, 2020
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Benevolence Collections
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin, Billy St. Cin
C. Pool: Larry Wilson
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Steve Shifflett
F. Orange Book: Donna Depukat
G. Beautification & Sanitation: Al Pethtel
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
9. Unfinished Business
A. Pool
B.
10. New Business
A. Fourth of July Festivities
B. Letters
11. Residents Questions/BusinessBVL MAINTENANCE ASSOCIATION, INC.
April Reports for May 4, 2020 Board Meeting
Finance:
Ms. Rowell reported we are still at a standstill for court procedures due to shut down.
Mr. Pethtel posed the following question to finance: I would like to know about being reimbursed for the
Certified/Return Signature notices I will be sending
Ms. Rowell proposed the following: I do not believe we voted to send the initial beautification letters by certified,
return receipt requested, as I do not think we have the budget for this. ($7.00 per letter for 10 letters would be
$70.00, 20 letters $140.00.) The procedure we have used most recently, and what I recommend, is that Al send our
form notice letters by regular mail to all violators indicating the issue, i.e. travel trailer parked in front yard, falling
down porch, etc. giving them 2 weeks to correct the issue. Then if no action after 2 weeks, we will have picked out
the worst 3 cases and Al would send those 3 pictures and copies of these notice letter to Benny Hopkins at the
County by certified, return receipt requested with a cover letter stating that we would like the county to take action
in getting these 3 issues resolved. A copy of all of that (letter notices with pictures and copy of letter to Benny
Hopkins) should also be sent to Michael Lee by regular mail or by e-mail. It is the county’s responsibility, and also
stated in the litter ordinance that it is their responsibility, to take care of these violations. Then we can proceed to
the next 3 worst cases after those other 3 are taken care of or on the way to being taken care of by the county. I
recommend that Al bring addresses and pictures to the meeting of the letters he intends to send and we can pick out
the worst 3 to send to the county if no action is taken within 2 weeks.
Neighborhood Watch:
Mr. Gatlin reported two (2) ambulance calls (a resident passing and a resident suffering from chest pains), one drug
bust, and two (2) residents made to leave for no buttons.
Mr. St. Cin no report.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber reported that she is working on the repair of the slides.
Pool
Mr. Wilson reported that he is working on the pool.
Clubhouse:
See attached
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Beautification:
No report.
Beautification:
Mr. Pethel reported:
There has been a great deal of cleanup and repair going on in the neighborhood during the quarantine.
8870 Bob White looks like it is making progress as far as repairs and cleanliness.
8838 Bob White (next door to 8870) has undergone a noticeable upgrade, also. They were done at about the same time.
I have a list of four (4) properties that will be notified about code violations. I’ll list them after they are served notices.
The new brick entrance sign is beautiful!!!
Spillway #2 has had a lot of visitors, which means a lot of cars parked on it. Be safe and keep an extra eye out for any neighbors that may need help, and we do have some new neighbors!
Welcome!!!
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Permits
Ms. Moore had nothing new to report.
Greeter
Ms. Campbell had nothing new to report.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
See attached.
Mowing
Mr. Moore reported that the common areas were cut on April 9th and April 22nd
.
Respectfully submitted,
Christy Chavez, Secretary-TreasurerBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
April 6, 2020 Minutes
The Board of Directors of Buena Vista Lakes Maintenance Association corresponded through text on April 6, 2020; at
7:00 p.m. Ned Plunk called the meeting to order and a text prayer was sent out through email along with last month’s
minute, financials and current director’s reports (find attached).
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Richard Gatlin, Steve Shifflett,
Larry Wilson, Al Pethtel, Billy St. Cin, Vicki Moore, Diane Barber, Larry Moore, and Secretary-treasurer Christy
Chavez. A quorum was established.
MINUTES: The Minutes of the Monthly Meeting of March 2, 2020 were reviewed by the directors. A motion was
made to accept the minutes, seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of March was reviewed. The motion was made, to accept
the financials with no changes. The motion was seconded and passed unanimously.
Finance:
No report.
Neighborhood Watch:
Mr. Gatlin see attached.
Ms. Moore made a motion to purchase another camera system. Teri Rowell amended the motion to allow
for the purchase of an additional security system within current budget and for that system be placed at the
clubhouse and pool area. The motion was seconded and passed 9-0.
Ms. Moore reported 1 call:
The only call for the month of March was an accident on Green Duck Dr. Resident Keith Max’s automobile
went into Thunderbird Lake. BVL may have to make a complainant with DeSoto County Sheriff’s
Department to request repairs of the lake through his insurance if possible and/or necessary.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
No report.
Pool
Mr. Wilson reported that he would be working on the pool area during the upcoming weekend
Discussion was made on when to open the pool, Ms. Barber made the motion to table discussions until the
May meeting. Motion was seconded and passed 9-0
Clubhouse:
See attached report.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.Beautification:
Mr. Pethtel reported:
o 8870 Bobwhite is undergoing a massive cleanup, noting that repairs, etc., are in progress. The rental property is
a concern, and, the process of notification will move forward.
o 1237 Thunderbird has made a lot of progress in the repair and cleanup phase. It’s a marked improvement.
o 794 Chickadee Lot #306 or #307, no change.
o 8721 Bobwhite Drive is now listed for sale. I have not been in contact with the owners.
o 635 S. Thunderbird will be notified about code violations.
o 8936 Black Panther looks to be vacant. Will monitor.
o 1157 Thunderbird has been undergoing a major remodel/upgrade. Looking good!
o There is still a great deal of cleanup and repair going on in the community, especially in roofing repairs and
replacement. It’s now the season for mowing and cleaning up the usual Spring debris. What fun, huh?
o The brick structure at the entrance is taking form, but again, progress has been impeded by weather, and health
issues.
o I did venture out to Spillway #2 the night a vehicle; unfortunately, found its way into the lake. By the time I got
there Law Enforcement had the situation under control.
o When I send any notices to properties, (as was explained to me by Michael Lee, each letter that needs to be
sent should be certified. Who do I direct expenditure receipts to you for reimbursement?
o Be safe and keep an extra eye out for any neighbors that may need help.
o Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Permits
Ms. Moore no new requests.
Greeter
Ms. Campbell no new visits.
Mowing
Mr. Moore spoke with David Woolever regarding the first cutting of the common grounds. The original
first cutting had been scheduled to take place prior to the Community Pot-Luck Dinner on April 4th, but
since it has been cancelled, and due to the fact that Mr. Moore felt the need to postpone the first cutting if
possible, the first mowing will take place the week prior to Easter Sunday on April 11th.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
See attached.
Mr. Shifflett reported that Mr. Wilson (lakes and dams engineer) is requiring BVL to pump concrete under
the dams to fill the voids and use coffer dams. Each coffer dam is estimated to cost $7,000. Once that work
is completed the cracks and joints on top will need to be grinded down in order to get all the tar out so that
the new material will adhere and then sealed. The materials that is known up to this point is guaranteed 3-5
years and will have to be redone, however Mr. Wilson brought a rep from Madison with a material that is
approved by MDOT for roads, bridges and spillways that goes under the spillway and will not have to seal
the joints and cracks ever again.
Mr. Shifflett reported that the Mr. Wilson’s cost for developing the plans to repair #1 and #2 would be
between $2,500 and $3,000 (depending on time spent). The completed plans would be sent to the state for
approval. The same plans could be used for #3. The plans would also be used to generate a quote for the
recommended material to go under the spillways and seal the joints and cracks.
Mr. Shifflett reported that in order for Mr. Wilson to complete the plans dimensions of the concrete facing
the lake would have to be taken and warmer weather is needed first.
Mowing Mr. Moore made the motion to suspend late fees for one month for those owing 1 year fees and showing
hardship. The motion was seconded and passed 8-0.
The motion was made and seconded to adjourn the meeting at 8:49 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer