BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
July 6, 2020
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Benevolence Collections
7. Action on Minutes of Last Meeting
8. Action of Last Month’s Financial Reports
9. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin
C. Pool: Larry Wilson
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Steve Shifflett
F. Orange Book: Donna Depukat
G. Beautification & Sanitation: Al Pethtel
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
10. Unfinished Business
A.
B.
11. New Business
A.
B.
12. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
June 1, 2020
The Board of Directors of Buena Vista Lakes Maintenance Association met June 1, 2020; at 7:00 p.m. Ned Plunk called
the meeting to order and Larry Wilson led the assembly in prayer.
.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Richard Gatlin, Larry Wilson, Diane
Barber, Steve Shifflett, Al Pethtel, Vicki Moore, Barbara Campbell, Larry Moore, and Secretary-treasurer Christy
Chavez. A quorum was established.
Association members present were: Peyton Nienaber, Karen Moore, Donna Miller, Kyle and Leigh Cornish.
MINUTES: The Minutes of the Monthly Meeting of May 4, 2020, were reviewed by the directors. A motion was made
to accept the minutes, seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of May was reviewed. The motion was made to accept the
financials with no changes. The motion was seconded and passed unanimously.
Finance:
No report from the attorney due to COVID-19.
Neighborhood Watch:
Ms. Moore reported the following calls:
5 ambulance
1 issue no buttons
Mr. Shifflett made the motion to hire off duty sheriff’s deputies, Mr. Gatlin seconded the motion. Mr.
Shifflett amended the motion to look into the budget for the upcoming 2021 year so that off duty deputies
could be hired for additional security needs. Motion was seconded and passed 8-1 with the 1 vote abstaining.
Mr. Shifflett made the motion for committee members to pair up and conduct security checks, assisting
security officer Richard Gatlin. Motion was seconded and passed 8-1 with the 1 vote abstaining.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber reported that she would speak to the ladies at the next Ladies Club meeting regarding the needed
repair of the playground slides.
Pool
Mr. Wilson reported that he had completed the needed repairs on the pool restroom, pool shed, and needed
pool repairs. Mr. Wilson made the motion that he be reimbursed the $796.99 that was spent on repair
supplies. The motion was seconded and passed 9-0.
It was agreed that state guidelines would be followed and that two (2) months’ worth of chemicals is to be
purchased at a time.
Clubhouse:
Mr. Shifflett reported no rentals due to the coronavirus. Clubhouse security check was performed due to a report of the security light having been turned off.
Mimosa tree was removed with the assistance of Mr. Gatlin
Met with DeSoto County Fire Marshall so that safety recommendations could be made.
Ms. Campbell made the motion to continue allowing the food trucks to come into BVL once a week since
COVID-19 had put such a strain on residents, especially the elderly. Ms. Moore seconded the motion, the
motion passed 9-0.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Beautification:
Mr. Pethtel reported that 5 citation letters were been mailed out during May. Three out of the six properties
reported in April corrected their violation.
o Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Permits
Ms. Moore reported two fence permit requests. Ms. Rowell made the motion to approve the fence permit for
lot 325 as presented and according to Orange Book and DeSoto County Ordinances, Mr. Shifflett seconded
the motion. The motion passed 9-0.
Mr. Wilson made the motion to approve the fence permit for the Wages as presented and according to
Orange Book and DeSoto County Ordinances, Ms. Rowell seconded the motion. The motion passed 9-0.
Greeter
Ms. Campbell reported visiting with 3 families.
Mowing
Mr. Moore reported that the mowing is going well and that the they are working on reclaiming some of the
common areas that are overgrown.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Mr. Shifflett reported that Mr. Pionk assisted with work on the lakes and dams.
The culvert at spillway #1 requires cleaning out.
Ways to prevent errosion is being explored.
Mr. Shifflett reported:
Cleanup of boat ramp and culverts
Took pictures of problem culvert area and sent to Mr. Lee
Met with Robert Jarmin, DeSoto County Road Supervisor regarding culvert and sunken road areas
Attended button day to answer any questions that residents might have regarding the lakes & dams
Worked on the state required lakes and dams forms
Stopped individuals from swimming in the lakes
Cleaned up pier of derelict fishing line and hooks
Mr. Gatlin assisted in picking up all the bags of trash that had been cleaned up
Mr. Donnie Plunk Richard Gatlin, and Larry Moore assisted in filling ruts
COVID-19
Ms. Rowell reported on the new state recommendations on COVID-19 safety
Up to 50 people with social distances being observed, families can be together
Six-foot social distancing should be marked as a point of reference Accessible hand sanitizing station
Open or touchless trashcan
Shared furniture should be sanitized after use or removed
Face masks should be worn at all times other than when swimming in the pool
Handrails, doorknobs and other shared fixtures should be sanitized hourly
If the number of individuals are at capacity, a system of rotation along with an appropriate timeframe of
usage should be implemented
Schedule of pool usage
No sharing of pool toys
Only locals in pool
Contact person posted
Ms. Rowell explained that the goal of following the state recommended guidelines is to protect residents and the
association as a whole. Ms. Rowell moved that until the guidelines are followed the pool should not be opened.
Mr. Wilson reported that the capacity for the BVL pool is 65-85 people.
Mr. Rowell made the motion that
o Signs be posted limiting the pool to no more than 50 individuals at a time
o More diligence be made with button checks
o Signs posted instructing individuals how to properly wash hands in addition to washing hands more
frequently
o BVL pool furniture would be removed
o Handrails, gate, and any permanently affixed furniture would be sanitized regularly
o Tape be placed every 6’ apart reflecting proper social distancing.
Mr. Wilson amended the motion to not placing tape around the pool due to the moisture and tape not typically
wanting to adhere to concrete and posing an issue if the loose tape gets into the pool skimmer baskets.
Ms. Rowell seconded the motion, the motion passed 8-1 with 1 vote abstaining.
The motion was made and seconded to adjourn the meeting at 9:24 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-TreasurerBVL Clubhouse 8855 Thunderbird Drive E 901.264.0333 buenavistalakes@ymail.com
Board Members Title Home Cell E-mail
Diane Barber Playground & Ballfield 662.429.4051 662.403.0194 dibrat56@gmail.com
Barbara Campbell Greeter & Entrance Sign (Messages & Notices) (662)449-3342 None
Donna Depukat Orange Book 312.877.6174 Rlmccoy@aol.com
Richard Gatlin Neighborhood Watch 662.403.8650 gatlin1949@gmail.com
Larry Moore VP & Mowing 662.562.2568 lwm1020@gmail.com
Vickie Moore Building Permits 662.298.3860 850.830.9329
Al Pethel Beautification 662.469.0819
Ned Plunk President 901.359.2534 nnplunkjr@msn.com
Teri Rowell Finance 662.404.3601 teri.rowell@comcast.net
Steve Shifflett Clubhouse 901.299.5107 Steve.dodie@att.net
Steve Shifflett Lakes & Dams 901.299.5107 Steve.dodie@att.net
Larry Wilson Pool 901.412.4951
Non-Board Members Title Home Cell E-mail
Christy Chavez Secretary/treasurer 901.264.0333 buenavistalakes@ymail.com
Kathy Fink Ladies Club President 662.429.2155 440.610.3531 kfink1970@gmail.com
Misc. Numbers Customer Service Emergency Email
Animal Control (662) 469-8004
Atmos Gas 1-888-286-6700 1-866-322-8667
Bennie Hopkins BHopkins@desotocountyms.gov
Building Permits 662-469-8000
Burn Permit Permit for controlled burns 662-469-8583
DeSoto Code Enf. 662.469.8153
DeSoto SO Non-emergency 662.469.8599
Entergy Electric 1-800-368-3749 1-800-968-8243
Michael Lee County Supervisor 901-730-2792 Mlee@desotocountyms.gov
Remind 101 BVL Text Notices text@bvl to 832.632.8554
Rubbish Pickup Rubbish 662-469-8025
Sewer Control 1-855-220-0192
Waste Pro Trash Pick-up 662-469-5800
Wilco Properties Water 662-245-0052 wilcosewer@yahoo.com
2020 fees are $250 due January 1.Payments can be made to BVL @ 8855 Thunderbird Dr. N Hernando Ms
Important Numbers http://buenavistalakes.wix.com/buenavistalakes
DeSoto County Code/Beautification
Button Dates Every monthly board meeting @ 6:30 pm