BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
June 1, 2020
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Benevolence Collections
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin, Billy St. Cin
C. Pool: Larry Wilson
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Steve Shifflett
F. Orange Book: Donna Depukat
G. Beautification & Sanitation: Al Pethtel
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
9. Unfinished Business
A. Pool
B.
10. New Business
A. Fourth of July Festivities
B. Letters
11. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
May 4, 2020 Reports
The Board of Directors of Buena Vista Lakes Maintenance Association met May 4, 2020; at 7:00 p.m. Ned Plunk called
the meeting to order and Larry Wilson led the assembly in prayer.
.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Richard Gatlin, Billy St. Cin, Larry
Wilson, Diane Barber, Steve Shifflett, Donna Depukat, Vicki Moore, and Secretary-treasurer Christy Chavez. A quorum
was established.
MINUTES: The Minutes of the Monthly Meeting of April 6, 2020 were reviewed by the directors. A motion was made
to accept the minutes, seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of April was reviewed. The motion was made to accept
the financials with no changes. The motion was seconded and passed unanimously.
Finance:
No report from the attorney due to covid-19.
Neighborhood Watch:
Ms. Moore reported the following calls:
1 theft
1 welfare check
1 DOA
2 disturbances
1 noise complaints
1 overdose
1 residential alarm
1 animal complaint
1 civil matter
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber reported that she is in the process of repairing the playground slides.
Pool
Mr. Wilson reported that he would set up an appointment to have the pool cover removed and ready so that
when state restrictions are lifted the pool could be opened to the residents.
It was agreed that state guidelines would be followed and that two (2) months’ worth of chemicals be
purchased at a time.
Clubhouse:
Mr. Shifflett reported that there has not been a lot of activity due to the coronavirus.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.Beautification:
Mr. Pethtel reported:
o 8870 Bobwhite is making progress.
o 8838 Bobwhite has undergone a noticeable upgrade.
o Four new properties will be notified for violations.
o The new brick entrance sign is beautiful.
o Spillway #2 has had a lot of cars that are parking on the grassy areas.
o Be safe and keep an extra eye out for any neighbors that may need help.
o The board agreed that citation letters are to be sent to anyone in violation of county or orange book by
regular mail
o A copy of the letter and a picture of the violation will be kept on file for BVL record. Letters will be kept in
lot number order so that lot occurrences can be easily tracked.
o The letter will indicate the violation, i.e. travel trailer parked in front yard, falling down porch, excessive
height grass, etc.
o The letter will give residents 2 weeks to correct the issue.
o If no action is taken after 2 weeks, the property(s) that are in violation will be brought before the board. At
this time the board will assist in selecting the 4 worst cases. A copy of the citation letter and a copy of the
pictures will be mailed to Benny Hopkins, Director of Planning, by certified, return receipt requested with a
cover letter stating that Buena Vista Lakes would like the county to take action in getting the 4 issues
resolved
and
o A copy of the letter notices with pictures and copies of the letter to Benny Hopkins should also be sent by
postal mail or email to Michael Lee, and the BVL attorney (The letters should reflect that a copy is being
sent to Michael Lee and the BVL attorney).
o After these 4 properties are resolved then the process will repeat for the next 4 worst cases. Additional letters
(other than the 4 chosen) can and should be sent to violators giving 14 days, however only the 4 worst will be
sent to the county so as not to bombard them.
o Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Permits
Ms. Moore reported no new requests.
Greeter
The motion was made and passed to purchase two (2) sets of letters for the front entrance board. The motion
passed 9-0.
Mowing
Mr. Moore reported that the mowing has began and is going well.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Mr. Shifflett reported that Mr. Pionk assisted with work on the lakes and dams.
The culvert at spillway #1 is in need of cleaning out.
Ways to prevent corrosion is being explored.
Mr. Shifflett reported that there has been a lot of atv traffic on the dams. Deterrence’s are being researched.
Mr. Shifflett presented the following recommendation from the lakes and dams engineer:
o After review and consideration of options to repair the spillways on the lakes, the engineer’s
recommendations are listed below:Note that these recommendations are subject to MDEQ-Dam Safety approval; a permit from them is
required. No action should be taken (other than emergency action) prior to obtaining the permit.
o Two options were considered:
Removal and replacement of the existing concrete spillways
Filling the voids under the concrete, repair and patching damaged concrete, and re-surfacing
the existing spillways
Removal and replacement is not recommended due to the much higher cost, complexity of
replacing spillways on a slope, and partial draining of the lakes to expose the concrete below
water level where applicable. Filling the voids under the concrete, repair and patching
damaged concrete, and re-surfacing the existing spillways is recommended. Spillway
priorities based on the condition of the spillways after holes were bored and viewed with the
investigative camera, and consultation with contractors is as follows:
Deer Track Spillway – Spillway No. 1
Rain Cloud Spillway – Spillway No. 2
Thunderbird Spillway – Spillway No. 3*
The condition of Thunderbird spillway is as critical as Rain Cloud, but it is classified
as a low hazard lake and not under the strict jurisdiction of MDEQ-Dam Safety, thus
it can be addressed last. However, it does need attention as soon as possible.
o Generalized construction actions needed for each spillway in order of work to be accomplished are:
Fill the voids under all spillways with a specialized polyurethane foam. This will prevent
further erosion of the voids and should prevent water from flowing under the spillways. A
quote from a qualified contractor is attached for this work. Other options for filling the
voids were considered: 1) Drilling holes through the concrete and pressure grouting with a
concrete mix; 2) installing several concrete cutoff walls in each spillway, filling the voids
with concrete. (Estimates have been provided to BVL by one contractor); 3. Filling the
voids with polyurethane in accordance with industry and government standards.
Address the joints in the spillways by a method compatible with no 3 Below.
Repair damaged concrete where necessary and overlay the existing concrete with a high
strength lightweight concrete mix.
Note that the addressing joints and overlay are separate operations and not included with the
quote for filling the voids under the concrete spillways.
Mr. Shifflett reported that the would be $20 for filing of the plans with MDEQ, $5,300 for the engineering
fees, $67,427.50 for the construction actions. Mr. Shifflett explained that this process would eliminate the
need to seal the cracks and joints, which has been a concern due to expense and method.
Ms. Rowell made the motion to approve up to $72,747.50, beginning with the spillways that are in the most
need. Billy St. Cin seconded the motion, the motion passed 8-0.
Clubhouse
Ms. Moore made the motion to increase the clubhouse rental fees to $100, the motion was seconded and passed
8-0.
Fourth of July Celebration
The request was made to allow Love Church to donate funds and participate in the 4th of July celebrations. The
board agreed that due to the many churches that assisted during the tornado, picking one church over another
would not be fair. The board agreed that the 4th of July celebration is a time for BVL residents and their
immediate families.
Ms. Moore made the motion to approve $450 to the food expenses for the 4th. Mr. Gatlin seconded the motion.
The motion passed 8-0.
It was requested that residents please cleanup discharged fireworks and trash before they leave.The motion was made and seconded to adjourn the meeting at 8:49 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer
BVL Clubhouse 8855 Thunderbird Drive E 901.264.0333 buenavistalakes@ymail.com
Board Members Title Home Cell E-mail
Diane Barber Playground & Ballfield 662.429.4051 662.403.0194 dibrat56@gmail.com
Barbara Campbell Greeter & Entrance Sign (Messages & Notices) (662)449-3342 None
Donna Depukat Orange Book 312.877.6174 Rlmccoy@aol.com
Richard Gatlin Neighborhood Watch 662.403.8650 gatlin1949@gmail.com
Larry Moore VP & Mowing 662.562.2568 lwm1020@gmail.com
Vickie Moore Building Permits 662.298.3860 850.830.9329
Al Pethel Beautification 662.469.0819
Ned Plunk President 901.359.2534 nnplunkjr@msn.com
Teri Rowell Finance 662.404.3601 teri.rowell@comcast.net
Steve Shifflett Clubhouse 901.299.5107 Steve.dodie@att.net
Steve Shifflett Lakes & Dams 901.299.5107 Steve.dodie@att.net
Billy St. Cin Security 662.5442528
Larry Wilson Pool 901.412.4951
Non-Board Members Title Home Cell E-mail
Christy Chavez Secretary/treasurer 901.264.0333 buenavistalakes@ymail.com
Kathy Fink Ladies Club President 662.429.2155 440.610.3531 kfink1970@gmail.com
Misc. Numbers Customer Service Emergency Email
Animal Control (662) 469-8004
Atmos Gas 1-888-286-6700 1-866-322-8667
Bennie Hopkins BHopkins@desotocountyms.gov
Building Permits 662-469-8000
Burn Permit Permit for controlled burns 662-469-8583
DeSoto Code Enf. 662.469.8153
DeSoto SO Non-emergency 662.469.8599
Entergy Electric 1-800-368-3749 1-800-968-8243
Michael Lee County Supervisor 901-730-2792 Mlee@desotocountyms.gov
Remind 101 BVL Text Notices text@bvl to 832.632.8554
Rubbish Pickup Rubbish 662-469-8025
Sewer Control 1-855-220-0192
Waste Pro Trash Pick-up 662-469-5800
Wilco Properties Water 662-245-0052 wilcosewer@yahoo.com
2020 fees are $250 due January 1.Payments can be made to BVL @ 8855 Thunderbird Dr. N Hernando Ms
Important Numbers http://buenavistalakes.wix.com/buenavistalakes
DeSoto County Code/Beautification
Button Dates Every monthly board meeting @ 6:30 pm