BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
November 2, 2020
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Nomination of President
6. Nomination of Vice-President
7. Confirmation of Board Chairs
8. Benevolence Collections
9. Action on Minutes of Last Meeting
10. Action of Last Month’s Financial Reports
11. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin
C. Pool: Larry Wilson
D. Playground & Ballfield:
E. Clubhouse: Donny Plunk
F. Orange Book: Donna Depukat
G. Beautification & Sanitation: Al Pethtel
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
12. Unfinished Business
A.
B.
13. New Business
A. December Meeting
B.BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
September 14, 2020
The Board of Directors of Buena Vista Lakes Maintenance Association met September 14, 2020; at 7:00 p.m. Ned Plunk
called the meeting to order and Larry Moore led the assembly in prayer.
.
A roll call of board members was requested. Present were: Ned Plunk, Vicki Moore, Larry Wilson, Richard Gatlin,
Diane Barber, Steve Shifflett, Teri Rowell, Larry Moore, and Secretary-treasurer Christy Chavez. A quorum was
established.
MINUTES: The Minutes of the Monthly Meeting of August 3, 2020, were reviewed by the directors. A motion was
made to accept the minutes, seconded, and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of August was reviewed. The motion was made to accept
the financials with no changes. The motion was seconded and passed unanimously.
Finance:
Ms. Vicki Moore made the motion to have the attorney send out notice of foreclosure to lot owner xxx, Ms.
Campbell, seconded the motion. The motion passed 8-0.
Mr. Shifflett made the motion to have the attorney send out letters to delinquent residents and proceed with
the collection process, Mr. Gatlin seconded the motion. The motion passed 8-0.
The board requested that an email be sent to the association attorney and confirm the ability, procedure, and
fees involved in the foreclosure process.
Neighborhood Watch:
Mr. Gatlin had nothing new to report.
Ms. Vicki Moore reported 8 calls to the DeSoto County Sheriff’s Department.
Non-emergency security calls & concerns can be made to DeSoto County Sheriff’s Department at
662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber reported that although she will be revolving off the board she will be an ever-present member of
this great community and will volunteer for any committee as needed. Ms. Barber will also complete the
ongoing repairs to the playground.
Pool
Mr. Wilson reported that the pool gate has been locked as the pool season has ended.
Clubhouse:
Donny Plunk reported:
No rentals in September, one upcoming rental for October.
The recent termite inspection revealed some disconnected duct work. An inspection of the findings
will take place in the upcoming days.
No cameras were installed due to the heat.Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Beautification:
No report
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Permits
No report.
Greeter
Ms. Campbell reported meeting with one new family.
Mowing & Grounds
Mr. Moore reported that the grass season has gone well.
Maintenance: Lakes & Dams:
Mr. Shifflett reported:
A special thank you was given to Donny Plunk for assisting with tarring the cracks and holes on
spillway #3.
A special thank you was given to Steve Pionk for assisting with clearing grass, and dirt on top of
spillway #3 and for assisting with the beaver hunt.
A special thank you was given to Richard Gatlin for assisting with sweeping and cleaning the
downslope of the bottom of the spillway and assisting with traffic during the filling of voids.
Removed dirt, grass and debris from cracks, and surface of spillway #2.
Assisted Bulldog Construction with the filling of voids. Bulldog Construction was able to complete
the job for the amount bid in the original invoice.
Working on doing some repairs on the docks as they are getting older.
The boat ramp could use some additional gravel.
In the process of inspecting #1 dam, some damage was observed. It was discovered that a resident
had to have some trees removed at which time the tree removal company pulled the trees across BVL
common area causing the damage. It was agreed that the homeowner would be contacted so that the
damaged areas could be repaired.
New Business
Standing Rule
Ms. Rowell made the motion to pass the Standing Rule as follows:
COMMON AREA SECURITY
( c) The Board of Directors shall authorize one or more Directors, committee members and/or a private security
company to patrol the Common Properties to ascertain that all persons located on or using the Common
Properties are authorized to do so under the covenants, restrictions, By-Laws and Standing Rules governing the
Buena Vista Lakes Subdivision and the Association (collectively “Orange Book”), and to ascertain that there is
no behavior or activity being committed which is considered to be trespassing, disturbing the peace, violating
the Orange Book, or appearing to be illegal or dangerous to the community. Any unauthorized person or persons
found to be located on or using the Common Properties, together with failure to possess and/or show upon
request the identification established by the Orange Book, shall be considered to be trespassing on private
property. In any and all such events of such trespassing, behavior or activity disturbing the peace, violating theOrange Book, or appearing to be illegal or dangerous to the community, the patrolling person or other
authorized Director shall be and is hereby authorized and directed, at his or her discretion, to immediately call
the appropriate law enforcement authorities, and to take any and all legal action including, but not limited to,
having the violator(s) removed from the premises and signing and filing any official complaints, affidavits or
other documents required for prosecution under applicable laws.
Mr. Donny Plunk seconded the motion. The motion passed 7-0.
President Email
Ms. Vicki Moore made the motion to have an email set up so that residents may ask questions directly to the
president as a means to help with misinformation within the community. It was agreed that Ms. Ann Plunk
would monitor the emails and assist the president. Mr. Gatlin seconded the motion. The motion passed 7-0.
The motion was made and seconded to adjourn the meeting at 8:59 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-TreasurerBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
September 16, 2020
The Board of Directors of Buena Vista Lakes Maintenance Association met September 16, 2020; at 7:00 p.m. Ned Plunk
called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Richard Gatlin, Donna Depukat, Donnie Plunk,
Vicki Moore, and Larry Moore. A quorum was established.
A motion was made and seconded that the BVL attorney be contacted and have him review the Orange Book and verify
if the association has the right to foreclose on outstanding property that is in arrears, if he suggests foreclosure on said
unpaid properties a letter is to be sent to lot xxx informing the owner that BVL is considering foreclosure for
nonpayment. The motion passed 5-0.
The board discussed the ongoing problems with ATV’s and the refusal of the DeSoto County Sheriff’s Department to
assist in resolving the problem. The board agreed that legal recourse be pursued.
The motion was made and seconded to adjourn the meeting.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer