The Board of Directors of Buena Vista Lakes Maintenance Asocial met May 2, 2022 at 7pm at the Clubhouse. President Ned Plunk called the meeting to order and the assembly was led in prayer by Larry Moore.
Board Members present included Ned Plunk, Moriah Mozingo, Kimberly Wood, Larry Wilson, Vicki Moore, Leigh Cornish, Kyle Cornish, Barbara Campbell, Nathan Naramore, Melanie Turner and Joel Bales. Absent were Kevin Cooper and Chris Vanelli. A quorum was established.
Association members present included Donna Miller, Larry and Karen Moore, Ann Plunk, Rose Costello, Kathy Fink and Janice Burchett.
MINUTES: The Minutes of the April 2022 meeting were reviewed by the directors. A motion was made to accept the minutes, seconded, and pass unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of April was reviewed by board members via portal and passed. Homeowner Donna Miller questioned the financials as to whom certain payments were made; one was noted to be an audit payment and one dealt with taxes. A question was asked regarding a $2550 reversal with a satisfactory explanation given. Motion was made and seconded to approve the financial report and passed unanimously.
DIRECTOR REPORTS: FINANCE:
A. Insurance – our advisor with Keith Collins Management Company thinks our insurance is quite high relative to other HOAs they manage. They have an insurance carrier in Nashville that they use that might be advantageous for BVL. Since our year is paid for in full currently, an inquiry into this will be made prior to the Annual Meeting in October. Ms. Mozingo will also talk to Embry Company and to Caldwell regarding policies and prices.
B. Banking – All Sycamore Bank accounts have been closed and transferred to an account with Keith Collins Management Company.
C. Dues – it was noted by our Hernando attorney that late fees for dues begin on April 1, and cannot be retroactive to January 1. It was also noted that an upcoming foreclosure on Chickadee Cove owes $4100 in past dues. It was noted that the garnishment on a current homeowners’ paycheck is ongoing. A motion was made and seconded to amend Standing Rule 19 to remove the late fees accrual to include the grace period. Motion passed by unanimous vote.
D. Liens and Collections – our new attorney has recommended an aggressive collection process before moving to liens. Our previous attorney has no idea of how many current judgments and liens are in effect. Mr. Cornish questioned if any liens were voted on, and if yes, there should be a record. He also requested that any dues that are uncollectible be rolled off the books so that a clearer picture of actual monies able to be claimed will be obvious. It was also noted that apparently the state of MS only allows collections of three years, and hence the movement now to aggressively push collections. Our local attorney is now moving forward with filings. Question was raised by Ms.
Miller regarding judgments vs liens – a judgment is against a person while a lien is against the property itself.
NEIGHBORHOOD WATCH
Ms. Wood reported 23 extra sheriff patrols in April, several in response to a conflict on S. Thunderbird and Green Duck regarding parking. A welfare check was done on Ben Broesma. An abandoned four wheeler was picked up. Complaint of loud music. Suspicious activity with possible gunshot. Dog bite. Please see attached document for incidents. A brief discussion was held regarding Mr. Ben and his welfare and safety – Adult Protective Services will be contacted with referral to a local Social Worker. Currently the state has no record of any prior reports or concerns about Mr. Ben. Dog situation on S. Thunderbird involving three bites, one needing ER treatment. Animal Control is involved and reports dog owner lives in Memphis but animal is kept here. Other issues mentioned were barking dogs on N. Thunderbird.
RECREATION (pool, ballfield, and playground)
Mr. Wilson reported his inventory of pool furniture, to include 6 wooden chairs, 6 plastic chairs, 1 table, 1 table discarded as too damaged to repair, 120lb of granular chlorine, 50lb of tablet chlorine. We will need to purchase more chemicals, and with the large increase in the cost of chlorine, Mr. Wilson will investigate price quotes to convert to salt pool or mineral pool. For now, residents are welcome to bring their own lawn chairs. Mr. Wilson did report a successful clean up day and thanked those who assisted him. The pool will be worked on again on May 14 and will plan to open on Memorial Day weekend as usual. A spigot replacement is needed for water flow, with a plumber needed to replace. Mr. Wilson will investigate. Question from Ms. Miller – didn’t we once have a saltwater pool? Answer – yes, but per Kathy Fink, it was switched back to chlorine when something went wrong with the controls that would have required $2000 to repair.
CLUBHOUSE
Ms. Moore reported that she continues to be unsuccessful in obtaining a third bid for roof repairs and sheetrock repairs. She has two bids, with a previous motion to not exceed $3000. One bid is $2700 and a motion was made to accept this bid, motion was seconded and passed. The general ledger budget is $42,000 and motion was made and seconded to use funds from here for repairs. The motion passed unanimously. Ms. Moore reported two clubhouse rentals in April. She also mentioned the need for a new cartridge for the printer.
BEAUTIFICATION
Mrs. Cornish reported that DeSoto County Hazardous Waste Collection Day is Saturday May 14 from 8am-1pm at the Landers Center (paint, old tires, bleach, etc). We will advertise this on front sign as well as HOA Facebook page. Question was asked about the potential fine schedule and we are still waiting on a decision by our attorney. Question from Karen Moore regarding who sends out letters – Keith Collins Management Company or BVL. For now, BVL. Keith Collins Company will do this but only in their full maintenance package, not in the bookkeeping package.
ORANGE BOOK
Ms. Turner reported that the entire book has now been rewritten with multiple repetitions removed and vastly simplified terminology. She will need to update it with the change to Standing Rule 19 made earlier tonight. All of this will require approval by the membership at the Annual Meeting in October, and will be included in mail out in August. The revised document will be brought to the Board before July. Examples of changes included removing all references to “Security” and replacing
with “Neighborhood Watch”, changing wording of “buttons” to “current BVL identification”. All can be prepared as an electronic version to be emailed rather than printed. It will also be sent to the attorney for his opinion.
Mr. Plunk reported that the lawsuit filed against BVL HOA Maintenance Association by resident Mr. Kyle Jones is ongoing. Mr. Jones has now hired an attorney. Our attorney is attempting to get a court date set.
BUILDING PERMITS
Ms. Moore presented permit requests in the absence of Ms. Vanelli.
Donna Miller requests a permit to complete a partial porch cover; a pergola with roof on the northwest side of the existing deck. Motion was made and seconded to approve the permit
and passed unanimously.
Ned Plunk requests a permit for a 440 sq ft addition to his existing home. With plans for
viewing, motion was made and seconded to approve the permit and passed unanimously.
GREETER
No report due to Ms. Campbell having had health issues.
MOWING:
Mr. Cornish reports no issues and all is going well. A question was asked regarding Mr. Broesma’s property and whether the HOA can have it mowed and billed to him. This will be investigated.
LAKES AND DAMS
It is reported the new dock is being built, and a gravel parking spot has been poured. The engineer Mr. Steve Wilson says we have received notice that BVL will receive a grant. Based on what he has seen, he thinks he will have a full report in June. A state inspection is due in June – an inspection is due yearly, but a state inspection has to be done every three years. Mr. Wilson will do this inspection and $1200 will be taken out of Lakes and Dams account for payment. Mr. Naramore requested that BVL update and replace the old signs on the levees. Wording will be simplified. For $500 24×18 aluminum signs can be purchased. Smaller 12×18 signs would cost $250. Proposal is for three lake signs, one at each boat ramp. Five Do Not Enter signs for use primarily on Dam #3, as well as entering from the government land. Motion was made to purchase the larger signs and replace the existing signs, with monies coming from unused Neighborhood Watch funds. Motion passed. Question was posed as to whether we could block entry to our property from the pathways using trees – answer is probably not due to liability issues as well as mowing issues.
LADIES CLUB
Ms. Fink reported on a busy month of April with Easter egg hunt, Bake sale with Casserole Sale with proceeds close to $600. The May Ladies Club meeting on May 3 will focus on the July 4 festivities. A new kitchen trash can has been purchased as well as a new coffee pot.
UNFINISHED BUSINESS
The shed is full of bottled water left over from January 2020 tornado. It needs to be disposed of, and is not considered safe for drinking since it has not been stored in a stable indoor temperature.
Due to the current lawsuit, a request was made for a new Standing Rule to prevent members who have active legal action against the HOA be barred from attending HOA meetings. This is not allowed per current Orange Book bylaws.
Facebook HOA Page – Kim Wood, Melanie Turner, and Larry Wilson can currently post on the page.
Website – Moriah Mozingo updates and will update the officers/phone numbers page. Ned will locate on the BVL laptop and Kim will help update.
NEW BUSINESS:
Donna Miller made a request for permit forms to be placed on the BVL website; it was noted that they are already available online.
July 4 – a question was raised as to whether Keith Collins Management Company could help collect fireworks donation funds electronically. Ms. Mozingo will see is a PayPal button can be added. It was also pointed out that the Ladies Club is unable to continue to provide all aspects of the July 4 celebration, and assistance from the community is needed.
Brief discussion of how to record monthly minutes moving forward, with no resolution. Motion was made and seconded to adjourn the meeting and passed unanimously.