BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
Monday March 6, 2023
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Benevolence Collections
7. Action on Minutes of Last Meeting
8. Action of Last Month’s Financial Reports
9. Directors’ Reports
A. Finance: Kathy Fink
B. Neighborhood Watch: Kimberly Wood
C. Recreation: Jackie Hodges
D. Clubhouse: Vicki Moore
E. Orange Book: Melanie Turner
F. Beautification & Sanitation: By Committee
G. Building Permits: Leigh Cornish
H. Greeter: Janice Burchett
I. Mowing & Grounds: Kyle Cornish
J. Lakes & Dams: Joel Bales, Nathan Naramore
K. Ladies Club: Kathy Fink
10. Unfinished Business
A. Insurance policies (separate shed to Ladies Club from Board, etc)
B. Clubhouse Quotes for repairs
C. Wristbands update
11. New Business
A. Carla Tartera
B. Spring Cleanup: common area below Dam #1, behind guard shack, playground
C. Attorney estimates for legally mitigated Orange Book revision. (DRM Memphis recommended by
KC, LLC (Ann Plunk); Palmertree and Jolly, Hernando (Vicki Moore) and Derek Whitlock (Ned
Plunk)D. Wixsite Maintenance – to keep or to transfer date to Keith Collins portal
BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: March 6, 2023 (February 2023 Minutes)
The Board of Directors of Buena Vista Lakes Maintenance Association met on Monday February 6, 2023 and was called to
order at 7pm by President Ned Plunk.
A roll call of board members was requested. Board members present include: Vicki Moore, Nathan Naramore, Kim Wood,
Ned Plunk, Melanie Turner, Kathy Fink, Janice Burchett, Joel Bales, Kyle Cornish, Leigh Cornish and Jackie Hodges.
Association members present were: Steven Pionk (468), Barbara Campbell (230), Larry Wilson (302-302-303), Chris
Humphrey (444), Jeremy and DeLynn Conlee (499).
Benevolence Fund is now at $620, and the hat was passed for any donations.
Appointment of new board members: Chris Humphrey was nominated by Vicki Moore and seconded by Kin Wood to join
the HOA Board. Unanimous approval. Jeremy Conlee was nominated by Vicki Moore and seconded by Nathan Naramore to
join the HOA Board. Unanimous approval.
MINUTES: The Minutes of the Monthly Meeting Minutes of January 9, 2023 were examined. Motion by Nathan Naramore
to approve the minutes and seconded by Kyle Cornish; motion passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of November 2022 was examined. There was no quorum in
December 2022 to approve these financials, and the Financials of December 2022 will be available on January 10, 2023. The
motion was made by Nathan Naramore to accept the financials with no changes and seconded by Kim Wood. The motion
passed unanimously.
Finance:
• Finance report as follows: As newly appointed Finance Director, Kathy Fink is still studying the reports.
Neighborhood Watch:
• Neighborhood Watch report as follows: Kim Wood reported 4 extra patrols and turned in her printed report. There
was one civil matter, one shed burned down, one stolen side-by-side reported.
Recreation (Pool, Ball field & Playground):
• Recreation report as follows: Jackie Hodges reported that she got the keys from Larry Wilson; noted leaves on the
pool cover. Joel Bales has taken the tree off the playground equipment which fell during the recent ice storm. We
will need to replace the top metal bar across the swing set. We will need to obtain correct measurements for the
size bar. The wood has been left on the playground for pickup by residents for firewood (Steve Shifflett expressed
an interest, as did Melanie Turner). For the pool – as noted, chemicals have increased in price approximately 85%.
Jackie will look into pricing and purchases in the near future. Melanie Turner mentioned two sun shades that she
can donate. Brief discussion on hiring a company to uncover the pool and set up the chemicals vs doing it
ourselves. Jackie will investigate prices.
Clubhouse:
• Clubhouse report as follows: Vicki Moore reported that Redeemers Group will NOT assist with clubhouse repairs
unless it involves the foundation. Servpro is unable to assist until we have a clearance letter regarding mold and
mildew. Mold Mitigation could cost $400-$500. Entergy has a program that will allow them to test the
“tightness” of the building. Dry Fast for Water Mitigation. Nathan Naramore has installed the new lighting in the
new side, and we just need to paint the walls. Vicki reported three rentals booked and reported that all renters
have seemed pleased.
Orange Book• Orange Book report as follows: Melanie Turner reported zero feedback to her on the rewrite of the Orange Book,
and will re-email this document to the board members. We remain in limbo as the appeal process is waiting on
legal transcripts from the October 12, 2022 court case.
Beautification:
• Beautification report as follows: By committee – Vicki Moore reported on Mr. Ben’s property. She has contacted
numerous public officials regarding our clean up options, with little success. At last report, Mr. Ben remained in
the hospital. Vicki will contact attorney Bill Jolly for his legal advice. As spring weather approaches, we will
begin to make announcement on the HOA Facebook page regarding clean up days, and offering to seek assistance
for those needing help with limbs, trees, etc.
Building Permits
• Building Permits report as follows: Leigh Cornish reported no permits requested.
Greeter
• Greeter report as follows: Janice Burchett reported she continues to hold up until Orange Book litigation is
completed.
Mowing & Grounds
• Mowing & Grounds report as follows: Kyle Cornish reported that clean up will need to continue on the common
property below Dam #1 but the ground remains too soft for now.
Maintenance: Lakes & Dams:
• Lakes & Dams report as follows: Joel Bales and Nathan Naramore reported on the dock at the foot of Black
Panther Cove. Joel offered to donate $100. Matt and Donna Miller have previously offered to donate money for
repairs. Brief discussion on whether homeowners can do the repairs and replace the damaged wood. There are
structural issues, and nonstructural issues. Concerns remain for the actual efficacy of the dock since the water is
too shallow in the cove for fishing. Mr. Steven Pionk builds and repairs docks and will examine the dock and
provide his advice on how to proceed. Water continues to seep out of Dam #3, and water is overflowing all the
spillways at the current time. We need to recommend that vehicles remain off the levees during the spring muddy
season – do we need to purchase signs? We have poured gravel on Green Duck levee, as well as near Dam #3 on
S. Thunderbird for parking.
Ladies Club:
President Kathy Fink reported on election of officers for 2023 and provided dates of March 25 for the
upcoming Spring Potluck Dinner. April 1 will be Spring Casserole Sale and also Easter Egg Hunt.
Unfinished Business:
Wristbands – New 2023 wristbands have been purchased by Ann Plunk and will be distributed at designated dates
as more homeowners pay dues. Per Kim Wood, the DeSoto County EMA has not been updated to reflect the
MDEQ reclassification. What exactly is our risk level? EMA Contact is Chris Olson.
Lawsuit Update: The court reporter has been given until February 16, 2023 to complete her transcripts of the
trial.
New Business:
We will make a statement on the HOA page regarding the opening of the swimming pool. The board intends to do
everything in its power to open as normal, on time. The budget remains uncertain until more dues are paid and
until prices can be obtained for chemicals. Individuals who wish to host an individual fundraiser for the pool are
welcome to do so, and donations will be welcomed. We will confirm with the management company whether
donations can be made online through Keith Collins, LLC.
The motion was made by Kyle Cornish and seconded by Vicki Moore to adjourn the meeting at 845pm.
_______________________ _______________________________
Ned Plunk, President Ann Plunk, Secretary