BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: May 1, 2023
The Board of Directors of Buena Vista Lakes Maintenance Association met on Monday May 1, 2023 at the
BVL clubhouse and was called to order at 7pm by President Ned Plunk. The opening prayer was led by
Nathan Naramore.
A roll call of board members was requested. Members present were Joel Bales, Janice Burchett, Jeremy
Conlee, Kyle Cornish, Leigh Cornish, Kathy Fink, Chris Humphrey, Vicki Moore, Nathan Naramore, Ned
Plunk, Melanie Turner, and Kim Wood. Board member Jackie Hodges was absent. A quorum was
confirmed.
Association members present were: Caitlin Clark, DeLynn Conlee, and Bailey Naramore.
MINUTES: The Minutes of the Monthly Meeting Minutes of April 3, 2023 were reviewed. Motion was
made by Nathan Naramore to approve the minutes as read; second by Kim Wood. Motion passed
unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of March 2023 as provided by the Keith
Collins Management Company was reviewed. The motion was made by Nathan Naramore to accept the
financials with no changes. The motion was seconded by Vicki Moore and passed unanimously.
Finance:
• Finance report as follows: Vicki Moore reported a current balance of $98,007.41 with $43,768.07
in the Lakes & Dams account and $54,239.34 in the Operating Budget. A monetary transfer
(usually $15,000) to the Lakes and Dams account has not yet been made, as this is no longer
mandatory based on our Lakes status with the state of Mississippi now. There are still
outstanding dues that are being processed by our attorneys, and we have court orders and liens
against several properties.
Neighborhood Watch:
• Neighborhood Watch report as follows: Kim Wood reported 52 extra patrols this past month.
There are numerous ATV complaints, as well as trespassers and speeding vehicles. A mention
was made of speed “humps” (not speed bumps) or possible the rubberized road strips to slow the
traffic down. Kim will investigate these possibilities.
Recreation (Pool, Ball field & Playground):
• Recreation report as follows: Kathy Fink reported on playground checklist, with a bent swing set
pipe, picnic tables needing repair, and protective caps needed on baby equipment. There is no
update on the ballfields (no use yet). There will be a pool work day on Saturday May 6 at 9am to
remove the cover and get the furniture out of storage. It is reported that the broken valve has
been fixed by Larry Wilson; a new pool rope is also needed. Jackie Hodges has cleaned off the
pool deck, sprayed for weeds, etc. and we are on target to open Memorial Day weekend. Jackie
is still working on forming a pool committee to assist throughout the summer season.
Clubhouse:
• Clubhouse report as follows: Melanie Turner is the new Director for the clubhouse and shared
her report time with previous Director Vicki Moore. One clubhouse rental was reported. Two
quotes have been received for the ductwork repair under the clubhouse, one by Action Unlimited
who did the moisture barrier for hard pipe at $5700 and one by MaxAir for R-8 Flex pipe for
$10,700. A third quote from Landmark Heat and Air will be obtained this week. It has also been
pointed out that we need to grade the east side foundation (toward the road) to help with drainage
and decrease the moisture underneath the clubhouse. BVL resident Brian McGregor can do this
work mid-May. We also will need to consider gutters along the east side to further prevent water
accumulation. Whenever the third quote is obtained, the board will take a text vote for selecting
the company to install the replacement ductwork, with a majority vote required for passage. This
text vote will be added to these minutes when it occurs.Orange Book
• Orange Book report as follows: Any activity on the Orange Book remains tabled until the current
lawsuit is settled. The BVL portion of the appeal has been filed, but it could be 6 to 8 more
months before there is any settlement. Once the current lawsuit is settled, the board hopes to
pursue a legal attorney-mediated re-write of the entire Orange Book, CCRs, bylaws, etc which
will update the document into the present times and be filed legally with the County and the
State. This will help avoid future lawsuits regarding our community CCRs and Bylaws.
Beautification:
• Beautification report as follows: Vicki Moore reported on two properties owned by a deceased
property owner and in probate with the family. The property at 8870 Bob White is completely
vacant, and any activity noticed should be reported to the sheriff. The same is true of the
property at 387 Black Bear Cove. A letter has been sent to a property owner on N Thunderbird
requesting property cleanup. If anyone knows of an issue with a property needing attention, they
are asked to contact any board member until a permanent Director over Beautification is named.
Building Permits
• Building Permits report as follows: Leigh Cornish reported one permit request for a replacement
of external stairs at 691 S. Thunderbird. After examining the permits, drawings, etc Vicki Moore
made a motion to grant the permit and Kim Wood seconded. The motion passed unanimously
and the permit was granted.
Greeter
• Greeter report as follows: Janice Burchett reported visiting resident Jennifer Solomon. She is
continuing to visit new residents who were missed during the Covid pandemic.
Mowing & Grounds
• Mowing & Grounds report as follows: Kyle Cornish reported that after a conversation with our
representative at Keith Collins Management Company, our current contract does not match the
billing of our current mowers. We are in year 2 of a 3-year contract so whether we can get the
current contract rewritten will have to be discussed. It is very difficult to find a company that is
interested in 32-39 acres of mowing.
Maintenance: Lakes & Dams:
• Lakes & Dams report as follows: Nathan Naramore reported that he has been in touch with SE
Pond Management. There is a minor disagreement between them and Kevin Mills regarding the
types of fish to restock (shad vs thread-fin, no carp). We can fertilize the lakes to assist in killing
the algae; fertilizer would help immediately. We need a quote for raw chemicals for us to do it
ourselves vs hiring a company to do it. Bait fish (thread fin shad also helps with algae). What
about removing the fish – still needs to be done. We need to advertise to take the fish out – ALL
fish, especially smaller bass (1lb) – need to remove 25lb per acre, so please keep all bass. A
Fishing Rodeo was mentioned again; need someone to be in charge. Netting the fish was
discussed – a 2” gill net to catch all smaller fish (commercial nets are 4”).
• Joel Bales mentioned the sea wall at the boat ramp needs repairs – perhaps pursue when the water
level drops in the fall. It was discussed to drop all lake water levels at an announced time to
enable all homeowners to be able to work on their personal sea walls during lower water levels.
Perhaps we could get a contractor to do multiple sea walls at a reduced price rate. The same
could apply for dock repairs. We would need to investigate doing this every other year to
decrease the stress per lake. What sea wall materials can be used? NO RR ties (too much
creosote and chemicals). We need to create an action plan – for example, three options, a
contractor, two winters from now (December 2025) to lower X lake (choose only one). All coves
on all lakes need to be dredged. We need rock on the upper lake levee; same thing at Rain Cloud
boat ramp area parking. There is erosion on #3. Can we get a price per load for rock? Kyle
Cornish reported that he knows a rock deliverer. It is noted that the skirt of the dams has trees
growing too close. We utilized a work party below #3 several years ago. We do need to confirm
how far from the toe of the dam these trees need to be removed. Could we approach resident
Chris Jones who owns a tree company? Could we sell the tree for lumber? Joel Bales knows a
forester that he can discuss with; look into cost to cut trees, etc.
Ladies Club:Kathy Fink reported a successful casserole sale prior to Easter. She updated that the Ladies Club
will no longer collect rent on the two storage units by the clubhouse parking lot, deferring the
rent (and collections thereof) to the HOA Board and to Keith Collins to be dedicated to the club
house funds. The Ladies Club is working in conjunction with Amanda Thompson and her
committee on the July 4th plans. The Ladies will assist with the parade and the games as in the
past. Fireworks are ongoing via Amanda’s committee and an online donation site will be set up
soon. All money needs to be collected by the end of May. It was asked that it be posted that the
Board does not contribute financially to the July 4th at the current time.
Unfinished Business:
1. No interest in quotes on yard or flower bed improvements at the clubhouse.
2. We have three quotes for concrete repairs at the clubhouse (pool sidewalk and picnic table
pads) $5000, $5100, and $5250. A motion was made by Nathan Naramore and seconded by
Jeremy Conlee to utilize Mr. Javier Sanchez at a bid of $5200. He will break up and remove
rock and do all concrete work. Motion passed unanimously.
3. Fish Re-stock – continue to gather information and costs.
4. Fishing Rodeo – July 4th? Love Fire Department is willing to help. We will have an update
by next month. No motion needed yet util more information gathered; Motion by Kim Wood
to table the Fishing Rodeo discussion, seconded by Leigh, Cornish and passed unanimously.
5. Gutters for clubhouse – Ned will discuss costs with his contractor.
6. Discussion for potential to sell small parcel of common property on S. Thunderbird near new
house build (lot # ). We have no legal opinion yet. Motion by Nathan Naramore and
seconded by Chris Humphrey to wait until after current lawsuit is settled; motion passed
unanimously.
New Business:
Jeremy Conlee mentioned that the NMTA Bike Trails have contacted the county and us to inform
BVL that it is ok for S-Curve drop off of equipment and return trucks/trailers to the Area 51
Coldwater Bottoms area. Two times per month, weekdays only, and be gone by 5 or 6 pm. The
board remains opposed to this incursion.
Motion by Nathan Naramore to adjourn the meeting at 915pm. Seconded by Kim Wood and passed unanimously.
The motion was made and seconded to adjourn the meeting at
_______________________
____________Ann Plunk___________________
Ned Plunk, President Secretary
Addendum: Text Vote
On Thursday May 11, 2023 a text vote was taken regarding the installation of ductwork under
the clubhouse. Motion by Vicki Moore to utilize Action Unlimited to install hard pipe duct-
work under the clubhouse at a cost of $5700 (this is associated with the company that installed
the original moisture barrier.) Other quotes obtained were $10,700 from AirMax and $17,500
from Landmark Heat & Air, both for flexible ductwork.
Motion was seconded by Joel Bales and passed with 9 yes votes and apparently 4 abstentions.