BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: Monday April 7, 2025
The Board of Directors of Buena Vista Lakes Maintenance Association met at 7:01p pm at the clubhouse and was called to order by President Caleb Hodges.
A roll call of board members was requested. Members present included Teri Rowell (VP, Finance & OB, Bldg/Permit), Carl Parker (L&D), Caleb Hodges (President, Mowing) Jenny Schneider (Security) , Kiley Brougham (Clubhouse), Gina Powell (Beautification), Carla Tartera (Acting Secretary). Absent Jackie Hodges (Recreation).
Community Members in attendance: Ray Lindsey, Jason Patrick #510, Janice Burchett #464, Alex Waugh #355, Ned Plunk #217/218.
Benevolence Collection was done. New Total: $578
MINUTES: The Minutes of the Monthly Meeting Minutes of February 2025 were reviewed. Kiley motion to approve March with edits to date and typo. Teri 2nd. Unanimous.
FINANCIAL REPORTS: The Monthly Financial Statement via Keith Collins management company was reviewed last month, Teri mentioned to accept after acknowledgement of delinquency adjustments. Carl 2nd. Unanimous.
Finance:
1. KC to EZR transition still in process.
2. Financial report dated 2.28.25 from Keith Collins shows $53,757.22 Operating Account balance and $44,392.18 Money Market Account balance.
4. Working on reconciliation of collection balances with attorney
5. April 17 wristband distro pending final balances after recon with KC / EZR
6. Insurance premiums paid except for the director liability due in April.
Teri procured 1200 2025 wristbands for $193+.
Neighborhood Watch
Jenny suggest to add new aluminum signs 11 @ $130. A facebook post and website was made to alert the community. Jenny motion that we order signs. Teri 2nd. Unanimous.
22 Neighborhood checks
- Thunderbird Dr N/Bob White Dr- Subjects trespassing ( Ben, Joey, and Dan advised they had permission from homeowner to fish)
- Thunderbird Dr N/ Bob White Dr- Disturbance ( No disturbance dad was yelling at dogs)
- Thunderbird Dr E/ Thunderbird Cv- Animal complaint (Animal control made scene for dog coming in yard)
- Thunderbird Dr N/Thunderbird Dr E – Disturbance Black Hawk Dr/ Green Duck Dr- Disturbance
- Green Duck Dr/ Black Hawk Dr- Disturbance
- Motor Vehicle Incident Thunderbird Dr/ Bob White Dr (Juvenile fell off 4 wheeler)
Recreation (Pool, Ballfield & Playground):
· Tentatively two weeks prior to Memorial Day will start working on pool opening.
Clubhouse:
Rentals
- 2 rentals since last meeting
- 2 rentals upcoming
Orange Book
Committee is half-way through the bylaws and protective covenants. Teri motion to send amended covenants as they are rewritten to attorney for review. Jenny 2nd, Unanimous.
Beautification:
Six properties will receive a letter in the next month.
Building Permits
Teri called the county about Lot 151 and reported building permit was not issued and also notified the property owner that the building permit must be approved by BVL, requesting the setbacks. Teri motion to tentatively approve the 151 lot building addition as long as it meets BVL square footage, pending county approval. Kiley 2nd. Unanimous.
Greeter
No Report
Mowing & Grounds
No mowing in March, no invoices. Mowing is coming soon.
Maintenance: Lakes & Dams:
Received scope of work from civil engineer with maintenance concerns in order of importance, $2500 is the quote from Norman Nichols.Teri motion that we approve the expense from the Money Market account. Kiley 2nd. Unanimous.
Ladies Club:
Janice reports the pot luck date changed and easter egg, casserole will all be the same day.
- Unfinished Business (15 – 20 min)
- New Directors – Nicoli Cammoto nominated for Building and Permits by Caleb. Teri 2nd. Unanimous.
- Levee Damage caused by resident – repairs on hold for favorable weather (CP)
- Rental documentation/retention – Gina completed.
- Lot 102 & 103 – Teri called the planning commission and checked for plat with no record of receiving that the plat recording was approved by the county. Teri motion to recommend proceeding with attorney to review and approve (insert plat record into agreement) at hourly rate. Gina 2nd. Unanimous.
- Vending Vote – Crosby not in attendance again can’t be done – can’t be zoned.
- Wristband distro April 17, 7pm – Teri providing the list and rules for number of wristbands + distribution. More dates to be added later, all dates pending financials from EZR.
- Vehicle Hang Tags – King resident present citizen citation/warning. Teri motion to create new standing rule to use one wristband on dashboard and wear one wristband while on a boat, plus to use the new citizen citation/warning for suspect vehicles – under wiper – and a record kept. 2nd Nicoli. Unanimous.
- Clubhouse Wifi – 1.2k per year, table until April tabled for May
- Docks – stain and repairs (Carl) – EZR quote in April tabled for May
- New Business (20 minutes)
- Levee Parking – (Carl) asking county about gravel for common areas, has not heard from Jarman
- Signage Install (Carl) 1 Rain Cloud, 1 @ #4, 1 @ #3, 1 @ Green Duck Launch, 1 @ Green Duck new dock – still to be installed.
- No Parking on Grass signage for levees- table until May
- Motion by Teri strike the usage fee (paragraph D) in standing rule 17 and replace (paragraph E) to read the property owner is responsible for wristband distribution. Jenny 2nd. 5 YAY, 1 NO, 1 ABSTAIN
- Kiley motion to change standing rule (WHAT IS THIS RULE) on allocation of wristbands that leased properties get one wristband for each occupant and no guest bands. Carl 2nd. 4 YAY – (No other votes recorded)
- Ballfield damage discussion – (Caleb) – tabled for email review
- Vending machine (Kiley) – Teri to work on agreement, check insurance
- Property owner requested a building permit for approval of shed. Approval tabled to May.
- Community Concerns – Jason Patrick: Unauthorized guests (Video)
- Annual Meeting:
- Community Garden (Kiley)
Jenny motion to adjourn, Carl 2nd. Unanimous. 9:43pm meeting adjourned.
_______________________ Carla Tartera, Acting Secretary
Caleb Hodges, President