BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
March 6, 2017
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Reading and Action on Minutes of Last Meeting
7. Reading of Last Month’s Financial Reports
8. Directors’ Reports
A. Recreation: Pool, Ballfield, Playground: Chuck Scott & Jessica Fulton
B. Maintenance: Lakes & Dams, Mowing, Permits: Randy Cole, Mickey Dacus & Donna Depukat
C. Publicity: Beautification & Greeter: Barbara Campbell
D. Finance: Bill Rushe & Janie Fitzpatrick
E. Clubhouse: Jo Ann Yager: Diane Barber
F. Security: Larry Watson & Chuck Scott
10. Ladies Club
11. Unfinished Business
A. Committee Setup/Positions
B.
12. New Business
A.
B.
C.
13. Board Questions/Business
A.
B.
14. Residents Questions/Business
A.
B.BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
February 6, 2017
The Board of Directors of Buena Vista Lakes Maintenance Association met February 6, 2017; at 6:30 p.m. Vice-president Bill Rushe
called the meeting to order Janie Fitzpatrick led the assembly in prayer.
A roll call of board members was requested. Present were: Bill Rushe, Randy Cole, Mickey Dacus, Donna Depukat, Barbara
Campbell, Janie Fitzpatrick and Jo Ann Yager. A quorum was established.
Association members present were: Janice Burchett, Tom Bumpas, Yvonne Chaney, Angela Ringer, Larry Wilson, Diane Dobbs,
Donna Miller, Abby Miller, Kathy Fink, Steve and Dodie Shifflett.
MINUTES: The Minutes of the Monthly Meeting of January 9, 2017 were reviewed by the directors. Motion was made to accept the
minutes as presented; the motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement was reviewed. There being no changes, the report was accepted for
review.
Ms. Poe resigned as president. Randy Cole, Donna Depukat and Janie Fitzpatrick presented a written request asking that a special
board meeting be held on February 13 at 6:30 opening up available board positions to the community. It was agreed that a notification
be placed on the front board informing residents regarding the available positions along with the time and date of the special meeting.
Recreation: Pool, Ballfield, Playground:
Ms. Fulton reported by email that there were some rusty bolts and nuts cut, chains sprayed and dead limbs removed. There
was a request to purchase new chains, rings and toddler seats totaling $248.00 to replace the old ones. The motion was made
by Ms. Fitzpatrick and seconded by Mr. Cole to purchase what is needed, pending finding out whether we or not we have
extra swing seats prior to ordering them. Motion was passed 5-0.
Publicity: Beautification & Greeter:
Ms. Campbell reported that she had attempted to visit with one new resident.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee 901.730.2792
Maintenance: Lakes & Dams, Mowing, Permits:
Mr. Cole reported that he is currently working on obtaining bids for the floating dock.
Mr. Cole received 3 bids for trimming and removal of the tree limbs around the pool/storage shed. Mr. Cole suggested using
DeSoto Tree Care which submitted a bid of $160.00. The other 2 bids were for $700.00 and $450.00. The motion was made
by Ms. Fitzpatrick and seconded by Ms. Yager to accept the bid submitted by DeSoto Tree Care. The motion passed 5-0.
Ms. Depukat reported that she would work on obtaining mowing bids to present at the March board meeting.
Finance:
Ms. Fitzpatrick reported there is currently $70,091.31 in uncollected dues.
Saturday, February 25, will be the first of three button dates.
Clubhouse:
Ms. Yager reported 2 rentals. Inventory was taken and a purchase of dish detergent in the amount of $2.13 was made.
Ms. Diane Barber offered to serve as Clubhouse Chair with Ms. Yager. Nomination was made by Mr. Cole and seconded by
Ms. Fitzpatrick to make Ms. Barber Clubhouse Chair. Nomination passed 5-0.
Security:
No report.
Non-emergency calls such as 4-wheelers can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Ladies Club:
No report.
New/Unfinished Business
Late Fee: A resident requested that her late fees be discharged due to health issues and a record of past timely payments. Due to
concerns that the discharge would create precedence the motion was made and seconded that the late fees not be discharged.
The motion passed 5-0.
Ms. Miller:
Ms. Miller passed out a copy of the board duties and responsibilities and asked if the current board had signed a copy. It was
explained that they had not been signed as the previous president changed the committees. It was agreed that the
duties/responsibilities be tabled until a new president is elected. At that time the new president could decide whether to go
back to the previous setup of the committees or keep the committees as they are currently.
Ms. Miller asked the board to please study and know the Orange Book.
Yvonne Chaney:
Ms. Chaney voiced concern regarding the appearance of the community, explaining that she had just been informed by a
realtor that they do not like listing in BVL.
Issues concerning residents: derelict homes, dump trucks/business & 18-wheeler rigs.
There were several concerns regarding home values/appraisals dropping.
Mr. Rushe reassured residents explaining that a new beautification chair would be working on the issues in the upcoming
months.
Code violations can be reported to Bennie Hopkins at BHopkins@desotocountyms.gov and/or Michael Lee 901.730.2792.
The motion was made and seconded to adjourn the meeting, the meeting adjourned at 7:30 p.m.
_______________________ _______________________________
Bill Rushe, President Christy Chavez, Secretary-Treasurer
_______________________ _______________________________
Greeter Beautification & Sanitation
_______________________ _______________________________
Building Permits Clubhouse
_______________________ _______________________________
Grounds & Mowing Pool & Recreation
_______________________ _______________________________
Orange Book Lakes & Dams 1
_______________________ _______________________________
Lakes & Dams 2 Finance & Collections
_______________________ _______________________________
Playground & Ballfield Security 1
_______________________
Security 2
BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
February 13, 2017
The Board of Directors of Buena Vista Lakes Maintenance Association met February 6, 2017; at 6:30 p.m. Vice-president Bill Rushe
called the meeting to order Betty Stoker led the assembly in prayer.
A roll call of board members was requested. Present were: Bill Rushe, Randy Cole, Diane Barber, Donna Depukat, Barbara Campbell,
Janie Fitzpatrick, Jo Ann Yager, Larry Watson, and Jessica Fulton. A quorum was established.
Association members present were: Ned Plunk, Diane Plunk, Ray Chester, Sondra Raley, Larry Watson, Tom Bumpas, Donna Miller,
Abby Miller, Kathy Fink, Yvonne Chaney, Steve Shifflett, Dodie Shifflett, Maria Hamon, Betty Stoker, Austin Vincent Mike and
Mary Wiley.
Vice-president Bill Rushe asked for board nominations to fill the two vacancies on the board: Donna Depukat nominated Larry
Wilson, Barbara Campbell seconded the motion. Chuck Scott nominated Mike Wiley, Larry Watson seconded the motion. DonnaDepukat nominated Ray Chester, Barbara Campbell seconded the motion. Jessica Fulton nominated Maria Hamon, Chuck Scott
seconded the motion.
Voting Results: Maria Hamon and Mike Wiley were elected to fill the vacancies on the board.
Vice-president Bill Rushe asked for nominations for president: Chuck Scott nominated Bill Rushe, Donna Depukat seconded the
motion. The motion passed 10-0.
Donna Depukat requested that the committees return to the previous setup. Mr. Rushe agreed to research the way the committees were
setup and how they are currently set up and report back to the board at the March board meeting, at which time individuals will be
elected to committees.
Ms. Depukat had one request for a storage building permit on White Goose. Randy Cole made the motion to allow the building at one
of the two board agreed upon locations, Mr. Scott seconded the motion. The motion passed 10-0.
The motion was made and seconded to adjourn the meeting, the meeting adjourned at 7:09 p.m.
_______________________ _______________________________
Bill Rushe, President Christy Chavez, Secretary-Treasurer
_______________________ _______________________________
Greeter Beautification & Sanitation
_______________________ _______________________________
Building Permits Clubhouse
_______________________ _______________________________
Grounds & Mowing Pool & Recreation
_______________________ _______________________________
Orange Book Lakes & Dams 1
_______________________ _______________________________
Lakes & Dams 2 Finance & Collections
_______________________ _______________________________
Playground & Ballfield Security 1
_______________________
Security 2