BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
April 3, 2017
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Recreation Chair: Jessica Fulton
Ballfield: Maria Hamon
Playground: Jessica Fulton
Pool: Chuck Scott
B. Maintenance Chair: Randy Cole
Lakes & Dams: Randy Cole
Mowing Mickey Dacus
C. Publicity Chair: Donna Depukat
Orange Book: Donna Depukat
Beautification, Sanitation & Building Permits: Mike Willey
Greeter: Barbara Campbell
D. Clubhouse Chair: Jo Ann Yager
Clubhouse: Jo Ann Yager & Diane Barber
E. Finance Chair: Janie Fitzpatrick
F. Security Chair: Larry Watson
Security: Larry Watson & Chuck Scott
10. Ladies Club
11. Unfinished Business
A. Swings
12. New Business
A. Teri Rowell
13. Board Questions/Business
A.
14. Residents Questions/Business
A.BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
March 6, 2017
The Board of Directors of Buena Vista Lakes Maintenance Association met February 6, 2017; at 6:30 p.m. President Bill Rushe called
the meeting to order and led the assembly in prayer.
A roll call of board members was requested. Present were: Bill Rushe, Barbara Campbell, Jo Ann Yager, Diane Barber, Mike Willey,
Maria Hamon, Jessica Fulton, Mickey Dacus, Donna Depukat, Chuck Scott, Randy Cole, Janie Fitzpatrick, Larry Watson and
secretary-treasurer Christy Chavez. A quorum was established.
Association members present were: Donna Miller, Abby Miller, Janice Burchett, and Yvonne Chaney.
MINUTES: The Minutes of the Monthly Meeting of February 6 and February 13, 2017 were reviewed by the directors. Motion was
made to accept the minutes as presented; the motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement was reviewed. There being no changes, the report was accepted for
review.
President Bill Rushe thanked BVL residents for electing him president. Mr. Rushe asked that:
Board meetings be civil
Board meetings be conducted as board meetings should be conducted.
Would like to see some positive accomplishments take place.
There will be a chain of command within the board, this will be a means to foster relationships between board members and
the community.
Residents with ideas are asked to contact the secretary; the secretary will then relay the information to the board member or
closest board member in charge of that area. Board members are asked to work with the resident that has come to the board
member. The board member will present it at the board meeting. Residents are asked to assist in bringing a possible solutions
when they bring an idea or problem to the board member.
If a resolution is not reached then the problem will go to the vice-president and then the president to be presented to the
board. Residents are asked not to go straight to the vice-president or president as a means to fast track the issue.
Please read through the minutes before the meeting begins so that the meeting will run more efficiently.
Mr. Rushe proposed the committees as follows:
Recreation Chair: Jessica Fulton
Ballfield: Maria Hamon
Playground: Jessica Fulton
Pool: Chuck Scott
Maintenance Chair: Randy Cole
Lakes & Dams: Randy Cole
Mowing Mickey Dacus
Publicity Chair: Donna Depukat
Orange Book: Donna Depukat
Beautification, Sanitation & Building Permits: Mike Willey
Greeter: Barbara Campbell
Clubhouse Chair: Jo Ann Yager
Clubhouse: Jo Ann Yager & Diane Barber
Finance Chair: Janie Fitzpatrick
Security Chair: Larry Watson
Security: Larry Watson & Chuck ScottRandy Cole: Vice-President
The motion was made to accept the positions as proposed. The motion was seconded and passed unanimously.
Recreation: Pool, Ballfield, Playground:
Pool
Mr. Scott reported that the pool cover had come lose and fallen in the water.
Mr. Scott requested renting a trash pump to drain the water and leaves out of the pool at a rate of $60 to $80 a day.
Ms. Depukat made the motion to hold off renting a trash pump until closer to the opening of the pool season.
Maria Hamon made the motion to rent a trash pump on Thursday so the pool could be drained at a rate of $60 to $80 a day,
the motion was seconded by Mike Willey. The motion passed 11-1.
Playground
Ms. Fulton reported that Mr. Rushe ordered the chains and swings for the playground.
Ms. Fulton clarified that this request was the same one that had previously been voted on, however had not been ordered for
her.
Publicity: Beautification & Greeter:
Greeter
Ms. Campbell reported that she visited with 2 renters.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee 901.730.2792
Maintenance: Lakes & Dams, Mowing, Permits:
Lakes & Dams
Mr. Cole reported that the floating dock has been dismantled and removed.
Bids are currently being accepted to replace the dock and bids on the parking area are in the process of being accepted.
Mowing
Ms. Depukat reported that several requests were made for mowing estimates, however only two bids were received.
Loomis submitted option 1- a 3 year bid for $1,200 per cutting every 2 weeks minimum. 16 cuts= $19,200. Maximum 20
cuts= $24,000. Cleanup- 2 times a year $500.00 each time. Cleanup will consist of picking up all fallen limbs and debris.
2nd Loomis option- Monthly mowing and payment every month for the duration of the 3-year contract. Monthly payment
$2,100 for an annual cost of 25,200. This would include cutting all areas 2 times a month, mulching flowerbeds and trimming
bushes.
Woolever submitted a 3 year bid for $725.00 per mowing, with half cuts when requested. General cleanup at a rate of $25.00
per man hour as needed.
Donna Depukat made the motion to renew the Woolever contract for a $725.00 per mowing, with half cuts when requested
and general cleanup at a rate of $25.00 per man hour, Mickey Dacus seconded the motion. The motion passed 9-3.
Permits
Ms. Depukat reported dropping off the paperwork for 1 permit request.
Clubhouse:
Ms. Yager reported 1 rental in February and one upcoming rental on Saturday.
Finance:
Ms. Fitzpatrick reported there is currently $59,267.31 in uncollected dues.
Saturday, March 25, from 7-10 will be the second of three button dates.
Security:
Security officer Larry Watson reported a streetlight outage.
Non-emergency calls such as 4-wheelers can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Ladies Club:
No report.
New/Unfinished BusinessThe motion was made and seconded to adjourn the meeting, the meeting adjourned at 7:45 p.m.
_______________________ _______________________________
Bill Rushe, President Christy Chavez, Secretary-Treasurer
_______________________ _______________________________
Greeter Beautification, Sanitation & Building Permits
_______________________ _______________________________
Ballfield Playground
_______________________ _______________________________
Grounds & Mowing Orange Book
_______________________ _______________________________
Pool Lakes & Dams 1
_______________________ _______________________________
Finance Security 1
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Security 2