BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
March 5, 2017
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Recreation Chair: Kathy Fink
Playground & Ballfield: Dorothy Brown
Pool: Chuck Scott & Kathy Fink
B. Maintenance Chair: Randy Cole
Lakes & Dams: Randy Cole
Mowing& Grounds: Leonard Wentworth
C. Publicity Chair: Donna Depukat
Orange Book: Donna Depukat
Beautification & Sanitation: Yvonne Chaney
Building Permits: Donna Depukat (interim)
Greeter: Barbara Campbell
D. Clubhouse Chair: Jo Ann Yager
Clubhouse: Jo Ann Yager & Diane Barber
E. Finance Chair: Janie Fitzpatrick
F. Security: Chuck Scott
9. Ladies Club
10. Unfinished Business
A.
11. New Business
A.
12. Board Questions/Business
A.
13. Residents Questions/Business
A.BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
February 5, 2018
The Board of Directors of Buena Vista Lakes Maintenance Association met December 5, 2017; at 6:30 p.m. Bill Rushe
called the meeting to order and led the assembly in prayer.
A roll call of board members was requested. Present were: Bill Rushe, Kathy Fink, Dorothy Brown, Chuck Scott, Randy
Cole, Leonard Wentworth, Donna Depukat, Yvonne Chaney, Barbara Campbell, Jo Ann Yager, Diane Barber, and
Secretary-treasurer Christy Chavez. A quorum was established.
Association members present were: Mark Thomas, Janice Burchett, Linda Babb, Donna Miller, Dennis and Claire Saver.
MINUTES: The Minutes of the Monthly Meeting of December 5, 2017 were reviewed by the directors. Motion was made
to accept the minutes as presented; the motion was seconded and passed unanimously. Due to a lack of quorum there are no
January 2018 minutes.
FINANCIAL REPORTS: The Monthly Financial Statement of December and January was reviewed. The motion was
made, to accept the financials with no changes; the motion was seconded and passed unanimously.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Brown reported that there are currently no issues on the playground or ballfield.
Pool
Mr. Scott reported that he would be working on the touchup painting on the pool fence as the weather warms up.
Mr. Scott requested that the board allow for the repair of the pool vacuum. One of the motors went out and will need
repair. Diane made the motion to have the vacuum repaired for a fee of up to $300.00, Randy seconded the motion. The
motion passed 10-0.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Mr. Cole reported that there is a place on the common area at Thunderbird North where some of the gravel has been
washed out.
In an effort to determine if the lakes are in need of stocking, an assessment on the current fish population is being
considered.
Mowing
No report.
Ms. Chaney reported that an individual has caused deep ruts on the golf course. Mr. Scott reminded residents to please
notify DeSoto County Sheriff’s Department if they see anyone driving on the golf course. .
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.
Beautification
Ms. Chaney reported sending one letter for extreme clutter.
Permits
Ms. Depukat reported 1 building permit for a new home. The permit passed 11-0 through a previous text vote.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
Ms. Campbell reported visiting with 1 new resident.Clubhouse:
Ms. Yager reported no rentals.
Finance:
There are currently 36 unpaid lots that are more than 1 year in arrears.
Security:
Mr. Scott had nothing new to report.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Ladies Club:
No report.
New/Unfinished Business:
Budget Carryover:
Donna Depukat made the motion to roll over the remaining 2017 Administration funds to 2018, Barbara Campbell
seconded the motion. The vote passed 10-0.
Randy Cole made the motion to roll over the remaining 2017 Lakes & Dams funds to 2018, Donna Depukat seconded
the motion. The vote passed 10-0.
Water Increase:
• Resident Mark Thomas reported on his talks with Wilco Water and their proposed rate increase of 61% and the
lowering of the base water allowances from 3,000 to 2,000. Mr. Thomas is acting as intervener and will be meeting with
Wilco regarding the increase. Mr. Thomas agreed to keep the secretary informed on any future Public Hearings so that
she could make BVL residents aware.
Update of Orange Book:
• President Bill Rushe expressed the desire to form a working group that would compile ideas for updates and changes to
the Orange Book. Some of the updates would include processes that would help in maintaining the community.
Supervisor Michael Lee made some positive recommendations regarding Beautification that would assist in maintaining
the community.
Front Entrance Curbing:
• President Bill Rushe reported that when the weather permits he will be doing some cleanup around the clubhouse and at
that time he would be removing the Christmas lights.
• Mr. Rushe proposed placing concrete curbing at the front entrance sign as a way to beautify the area. The proposal
would be conducted by Mr. Rushe’s landscaping service “Ground Force” and would be done at no charge to the
community. Mr. Cole made the motion to allow Mr. Rushe and his landscaping service to install the concrete curbing
around the front entrance sign, Ms. Depukat seconded the motion. The motion passed 10-0.
The motion was made and seconded to adjourn the meeting, the meeting adjourned at 7:35 p.m.
_______________________ _______________________________
Bill Rushe, President Christy Chavez, Secretary-Treasurer