BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
April 1, 2019
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin & Mike Willey
C. Pool: Kathy Fink
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Jo Ann Yager
F. Orange Book: Yvonne Chaney
G. Beautification & Sanitation: Theresa Walters
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
9. Ladies Club
10. Unfinished Business
A.
B.
11. New Business
A.
B.
12. Board Questions/Business
13. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
March 4, 2019
The Board of Directors of Buena Vista Lakes Maintenance Association met January 7, 2019; at 7:00 p.m. Ned
Plunk called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Diane Barber, Jo Ann
Yager, Yvonne Chaney, Kathy Fink, Vicki Moore, Barbara Campbell, Larry Moore, Steve Shifflett, Richard
Gatlin, Mike Willey and Secretary-treasurer Christy Chavez. A quorum was established.
Association members present were: Steve Pionk, Dick Chaney, Jimmy Ketchum, Mitzie Harris, Danny
Thomas, and Linda Babb.
MINUTES: The Minutes of the Monthly Meeting of February 4, 2018 were reviewed by the directors. Motion
was made to accept the minutes with one addition. The motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of February was reviewed. The motion was made,
to accept the financials with no changes. The motion was seconded and passed unanimously.
Finance:
Ms. Rowell reported that she met with Larry Moore and Christy Chavez with the current insurance agent and
with a new insurance agent in order to compare insurance costs. At this time the new insurance agent had not
submitted a quote. Met with the current agent, he went over the exclusions and rates with the BVL policies
and fully explained each. One requirement that was noted is that the insurance agent needs to be contacted
when BVL has a special event and obtain a special event policy. Ms. Rowell recommended staying with the
current insurance at this time.
Ms. Rowell gave an update on the lots that are in collections. Ms. Yager made the motion to perform an asset
search on delinquent accounts so that a better determination can be made to know how to proceed on
collections. Ms. Chaney seconded the motion. The motion passed 10-0. Ms. Moore made the motion to
perform asset searches on residents that have judgements on them, Mr. Willey seconded the motion. The
motion passed 10-0. Mr. Moore moved to proceed on collections after asset searches are performed, Mr.
Willey seconded the motion. The motion passed 10-0.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber had nothing new to report.
Pool
Ms. Fink had nothing new to report.
Clubhouse:
Jo Ann Yager reported 2 rentals for February one of the two rentals was turned in at last month’s board
meeting.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
No report.Beautification:
Ms. Moore moved to have Theresa Walters serve as the Beautification Director, Mr. Willey seconded the motion.
The motion passed 10-0. Ms. Walters stepped up as the Beautification Director.
Permits
Ms. Moore presented a request for a 30 x 41 foot hobby shop on a resident’s additional vacant lot. Due to
DeSoto County requirements requiring any out buildings not to be over 50% of the size of the home on the
property, the board agreed that Ms. Moore would contact DeSoto County and get clarification regarding the
requirement.
Ms. Moore presented a request for a new 2,600 sq. ft. home on lot 430; the request met all Orange Book and
Desoto County regulations. Mr. Willey moved to grant the permit for the new home, Mr. Gatlin seconded the
motion. The motion passed 10-0.
Ms. Moore reported that she had spoken with the Mississippi Health Department supervisor and that he had
agreed to speak with BVL residents regarding sewage regulations. The Mississippi Health Department
supervisor explained that a perk test is performed on new home sites and the results of the perk test will
determine their recommendation. However, the Mississippi Health Department has a policy of not saying no
to a resident building but will suggest that the resident consult with an engineer that will help the homeowner
determine appropriate lot size, size home and number of people for the new home site.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
Ms. Campbell reported visiting with 1 resident.
Mowing
Mr. Moore reported receiving 4 bids.
1. Woolever Mowing: Bid is for a 3 year contract with 14 cuttings per year for a total cost of
$10,750 and a rate of $750.00 per full mowing with an option for partial mowings as needed.
2. B & B Landscaping: 24 cuttings for a total cost of $14,400.00 and a rate of $600 per cutting.
B&B Landscaping will be set up on a 12 monthly billing of $1,200 per month.
3. Canton Landscaping: Bid is for $900.00 per mowing- $1,800 monthly charge.
4. Magnolia Lawncare: Bid is for 14 cuttings at a rate of $2,330 per mowing.
Mr. Willey moved to accept the bid from Woolever Mowing, Ms. Rowell seconded the motion. The motion
passed 11-0.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Steve Shifflett reported on the following items:
Special thanks to Steve Pionk for cleaning up the access areas.
Due to all the rain DeSoto County EMA and the engineer was contacted and updated on
current condition of the spillways. EMA explained that in the event that the water becomes a
threat EMA and the DeSoto County Sheriff’s Department will come out and help block off
the dam. BVL has cones and road blockades with signs in the event that the spillways need
to be blocked off.
While inspecting spillway #1 an individual was stopped that was riding a 4 wheeler on
common areas. Mr. Pionk suggested talking to the county to see if they would assist in
putting up a guard rail. Mr. Willey offered to speak with Supervisor Michael Lee regarding
the guard rail.
There are fire ants and grubs on the dams that need to be treated.
Attended the February 23rd button day and spoke with residents regarding the Lakes & Dams
and had them fill out the Emergency Evacuation Form.Neighborhood Watch:
Mr. Gatlin reported that everything went well for the month of February. Focus was made on the rising
water levels.
Mr. Willey reported that 8 residents showed up for the Neighborhood Watch program.
A neighborhood watch contact/ “To Do” list and a “While I Was Away” form will be in the wooden mailbox
on the clubhouse. Residents that are going to be out of town or away can fill out the “While I Was Away”
form and leave it with one of the Security Directors for extra security.
A special thanks was given to Wayne Perry for making the neighborhood watch signs.
Reminder please place house numbers on homes.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Ladies Club:
Everyone is invited to the Ladies Club meeting on April 2nd.
The Ladies Club made a donation to the Lakes & Dams maintenance.
Everyone is invited to the Ladies Club Community Spring Dinner on April 6th at 6:00 p.m.
The motion was made and seconded to adjourn the meeting at 9:12 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-TreasurerBVL Clubhouse 8855 Thunderbird Drive E 901.264.0333 buenavistalakes@ymail.com
Board Members Title Home Cell E-mail
Diane Barber Playground & Ballfield 662.429.4051 662.403.0194 dibrat56@gmail.com
Barbara Campbell Greeter & Entrance Sign (Messages & Notices) (662)449-3342 None
Yvonne Chaney Orange Book 901.201.0785 yvonnechaney755@gmail.com
Kathy Fink Pool 662.429.2155 440.610.3531 kfink1970@gmail.com
Richard Gatlin Neighborhood Watch 662.403.8650 gatlin1949@gmail.com
Mike Willey Neighborhood Watch 901.409.4319 mikewilley@bellsouth.net
Larry Moore VP & Mowing 662.562.2568 lwm1020@gmail.com
Vickie Moore Building Permits 662.298.3860 850.830.9329
Ned Plunk President 901.359.2534 nnplunkjr@msn.com
Teri Rowell Finance 662.404.3601 teri.rowell@comcast.net
Steve Shifflett Lakes & Dams 901.299.5107 Steve.dodie@att.net
Theresa Walters Beautification 901.229.3026 mt919070@yahoo.com
Jo Ann Yager Clubhouse 662.449.1589 662.403.8512 jo0746@att.net
Non-Board Members Title Home Cell E-mail
Christy Chavez Secretary/treasurer 901.264.0333 buenavistalakes@ymail.com
Martha James Ladies Club President 662.429.0686
Misc. Numbers Customer Service Emergency Email
Animal Control (662) 469-8004
Atmos Gas 1-888-286-6700 1-866-322-8667
Bennie Hopkins BHopkins@desotocountyms.gov
Building Permits 662-469-8000
Burn Permit Permit for controlled burns 662-469-8583
DeSoto Code Enf. 662.469.8153
DeSoto SO Non-emergency 662.469.8599
Entergy Electric 1-800-368-3749 1-800-968-8243
Michael Lee County Supervisor 901-730-2792 Mlee@desotocountyms.gov
Remind 101 BVL Text Notices text@bvl to 832.632.8554
Rubbish Pickup Rubbish 662-469-8025
Sewer Control 1-855-220-0192
Waste Pro Trash Pick-up 662-469-5800
Wilco Properties Water 662-245-0052 wilcosewer@yahoo.com
HOA fees are $150 per year due January 1.Payments can be made to BVL @ 8855 Thunderbird Dr. N Hernando Ms
Important Numbers http://buenavistalakes.wix.com/buenavistalakes
DeSoto County Code/Beautification
Button Dates Every monthly board meeting @ 6:30 pm
To receive reminders, alerts & community news signup for Remind 101 by texting @BVL to 832.632.8554