BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
August 5, 2019
1. Call to Order
2. Opening Prayer
3. Guest Speaker Stephen Chavez
4. Recognize Board Members
5. Proof of Quorum
6. Recognize Visitors
7. Action on Minutes of Last Meeting
8. Action of Last Month’s Financial Reports
9. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin
C. Pool: Kathy Fink
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Jo Ann Yager
F. Orange Book: Yvonne Chaney
G. Beautification & Sanitation: Vacant
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
10. Unfinished Business
A. 2020 Budget
B.
11. New Business
A.
B.
12. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
July 1, 2019
The Board of Directors of Buena Vista Lakes Maintenance Association met July 1, 2019; at 7:00 p.m. Ned
Plunk called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Richard Gatlin, Kathy Fink,
Jo Ann Yager, Yvonne Chaney, Vicki Moore, Barbara Campbell, Larry Moore, and Secretary-treasurer Christy
Chavez. A quorum was established.
Association members present were: Dick Chaney, Janice Burchett, Rosalie Costello, Donna Miller, Brian
McGregor, Brad Kerley, Billy and Kimberly St. Cin.
MINUTES: The Minutes of the Monthly Meeting of June 3, 2019 were reviewed by the directors. Motion was
made to accept the minutes with one change. The motion was seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of June was reviewed. The motion was made, to
accept the financials with no changes. The motion was seconded and passed unanimously.
Finance:
Ms. Rowell gave an update on collections:
Nine judgements were issued, 1 case was continued due to lack of service.
The board agreed to present a vote at the annual meeting on whether to allow foreclosures in cases of
excessive delinquent dues.
Mr. Moore made the motion to proceed with a title search on three lots and report the findings at the August
board meeting, Mr. Gatlin seconded the motion. The motion passed 8-0.
Neighborhood Watch:
Mr. Gatlin reported that there was one report of a girl diving off a boat and swimming in the lake.
The Board agreed to add “No Swimming” on the common area lake entrance signs.
Ms. Rowell made the motion to have Entergy come out and install 3 security lights around the pool/back
parking lot, Ms. Campbell seconded the motion. The motion passed 8-0. Mr. Plunk with get with security
and determine the best location for the lights.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber’s email report cited the following issues:
o Mole holes in front of the swings
o Rust on the slide and monkey bars
o Plastic slide has a hole in it
o Metal pole has two holes that need to be plugged up
The ballfield has been cleaned up.
Pool
Ms. Fink reported that the pool is looking good.
Ms. Fink thanked Mr. Shifflett, Mr. Wilson and Mr. Watson for helping with the pool. Ms. Kathy reported issues with pool furniture being moved around and not being returned to their designated
place.
Mr. Harmon offered to do repair the pool storage shed roof free of charge.
The mowers got grass trimmings in the pool when weed eating.
Clubhouse:
Clubhouse reported 2 rentals.
Twenty-six dollars and seventy-two cents was spent repairing an outside water leak.
A cleanup/pressure wash party will take place Saturday, July 20th
.
Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
The motion was made that a draft proposing a By-law for non-judicial judgments be presented by Ms.
Chaney at the Annual Board meeting. The motion was seconded and passed 7-1 with 1 board member
abstaining.
Ms. Rowell made the motion that an alternate to the current buttons be researched and presented, Ms.
Chaney seconded the motion. The motion passed 6-1.
Mr. Moore made the motion that a draft proposing consequences for individuals not following rules be
composed and presented at the annual meeting, Ms. Campbell seconded the motion. The motion passed 7-0.
Beautification:
Ms. Walters resigned. The board was thankful for her service to the community.
Permits
No report.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
Ms. Campbell reported visiting with two families.
Mowing
Mr. Moore reported that the grass is scheduled to be mowed on Wednesday and that he will be sure to
remind Woolever to be careful not to get grass trimmings in the pool and to trim around the tree at Green
Duck Levee.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Mr. Shifflett sent in his report via text and reported on the following items:
Five companies were contacted and asked to give quotes on sealing the joints and cracks. Only two
of the five companies responded. Mr. Shifflett met with both companies. One company responded
that they couldn’t do the work and the other company never responded. Contact will continue to be
made, however if anyone has any suggestions they are welcomed.
Mr. Wilson did the state inspection and all went well.
The mowers took care of the weed eating around the lake at outlet #1. There is still work needed on
achieving the required 5” cuts.
Ladies Club:
Upcoming Ladies Club events:
o 4th of July festivities are proceeding with no issues
o The parade will begin at 6:00 and fireworks will begin at 8:45.Budget:
Mr. Plunk reminded the board to email Ms. Rowell and Ms. Chavez with their requested budget needs.
Budget:
Brad Kerley, Billy St. Cin and Brian McGregor with the Mississippi Militia spoke with residents on ways to
keep BVL safe and secure. Mr. Kerley gave an overview on the Mississippi Militia stating that they have
been active for 40 plus years and their purpose is to educate citizens on their constitutional rights in
addition to preparing educating, and training residents to take a more active role in creating and
maintaining a safe community in which to reside. Mr. Kerley explained that in todays time tax
payers cannot and would not want to pay law officers for the protection they want. Mr. Kerley made
some security suggestions one of which is to install a security system at the entrance of the
community. Ms. Moore made the motion to investigate the costs of a security system for the front
entrance, Mr. Moore seconded the motion. The motion passed 7-0. Another suggestion is to form a
Safety Committee that will work to identify safety needs and concerns and report those needs and
concerns back to the board and community. Ms. Moore agreed to serve as the chair for Safety
Committee. Mr. Kerley, Mr. St. Cin and Mr. McGregor agreed to begin identifying safety and
security needs and report back at the August board meeting. Mr. Plunk thanked the guest speakers
for coming out to speak and for all of the assistance in helping keep BVL safe.
The motion was made and seconded to adjourn the meeting at 9:09 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer