BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
December 9, 2019
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Benevolence Collections
6. Action on Minutes of Last Meeting
7. Action of Last Month’s Financial Reports
8. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin, Billy St. Cin
C. Pool: Larry Wilson
D. Playground & Ballfield: Diane Barber
E. Clubhouse: Larry Wilson Interim
F. Orange Book: Yvonne Chaney
G. Beautification & Sanitation: Al Pethel
H. Building Permits: Vicki Moore
I. Greeter: Barbara Campbell
J. Mowing & Grounds: Larry Moore
K. Lakes & Dams: Steve Shifflett
9. Unfinished Business
A.
B.
10. New Business
A.
B.
11. Residents Questions/BusinessBUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
MINUTES OF MONTHLY MEETING
November 4, 2019
The Board of Directors of Buena Vista Lakes Maintenance Association met September 9, 2019; at 7:00 p.m.
Ned Plunk called the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Yvonne Chaney, Richard
Gatlin, Larry Wilson, Diane Barber, Al Pethel, Vicki Moore, Barbara Campbell, Larry Moore, Steve Shifflett
and Secretary-treasurer Christy Chavez. A quorum was established.
Association members present were: Donna Miller, Austin Vincent, Sondra Raley, Martha James, Kathy Fink,
JoAnn Yager, Janice Burchett, Rosalie Costello, and Richard Chaney.
MINUTES: The Minutes of the Monthly Meeting of September 9, 2019 were reviewed by the directors. A
motion was made to accept the minutes as presented, seconded and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of September was reviewed. The motion was
made, to accept the financials with no changes. The motion was seconded and passed unanimously.
Appointment of officers:
Appointment of new officers are as follows:
Finance Director- Teri Rowell, Neighborhood Watch Directors- Richard Gatlin and Billy St. Cin, Pool Director-
Larry Wilson, Playground & Ballfield Director- Diane Barber, Clubhouse Interim Director- Larry Wilson,
Orange Book Director- Yvonne Chaney, Beautification & Sanitation Director- Al Pethel, Building Permits
Director- Vicki Moore, Greeter Director- Barbara Campbell, Mowing & Grounds Director- Larry Moore and
Lakes & Dams Director- Steve Shifflett
Finance:
Ms. Rowell reported that the proposed one-year special assessment of $100.00 for Lakes and Dams passed at
the annual meeting.
Neighborhood Watch:
Mr. Gatlin reported that everything is going well.
Mr. Shifflett reported that the Engineer with Entergy proposed upping the wattage and angling the light
toward the parking lot toward the pool area. Then adding a light on the side of the clubhouse. The Entergy
engineer said that making the two changes will take care of the concerns. Due to budget concerns and the
need to verify the cost of installation the lights were tabled until the December meeting.
Non-emergency calls can be made to DeSoto County Sheriff’s Department at 662.469.8599.
Recreation: Pool, Ballfield, Playground:
Playground & Ballfield:
Ms. Barber had nothing new to report.
Pool
Ms. Fink reported that the pool furniture would need to be put up in storage.
Clubhouse:
Ms. Yager reported 1 rental.Publicity: Orange Book, Beautification/Sanitation/Building Permits & Greeter:
Orange Book
Ms. Chaney thanked Ms. Moore for helping an elderly individual with dementia. Ms. Chaney reported that
DeSoto County is only one of three sheriff’s departments in the U.S. that has a program for families of
special needs children and adults with Alzheimer’s, dementia or other diseases that put them at risk of
becoming lost and disoriented. DeSoto County residents can obtain a free kit available from DeSoto County
Search and Rescue, a division of the Sheriff’s Department. The scent kits are made up of a sterile swab and a
double-walled glass jar with a titanium lid. The swab is wiped on an individual’s arm, back or armpit to
gather the person’s specific scent, at which point the swab is placed in the jar to avoid contamination of that
scent. In the event that the person goes missing, the scent kit can be supplied to a search and rescue dog,
enabling the canine to more easily track down the individual. Anyone interested in receiving a free scent kit
can call Nichols at 901-282-7473 or email at wnichols@desotocountyms.gov.
Beautification:
No report
Permits
Ms. Moore reported one request for an addition. Ms. Rowell made the motion to approve the addition, the
motion was seconded and approved 10-0.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Greeter
Nothing new to report.
Mowing
Mr. Moore reported that the common areas will need one more cutting. The board agreed to use the
remaining $350 and cut the crucial areas.
Maintenance: Lakes & Dams & Mowing:
Lakes & Dams
Mr. Shifflett reported that Helen Reed donated her railroad ties and Bill Rushe delivered the ties to
the boat ramp area. Larry Moore and Richard Gatlin assisted in placing the railroad ties along the
boat ramp access area. A wooden pole was also donated and utilized at the boat ramp access area.
Mr. Burchart drilled holes on October 19th. After the holes were drilled Mr. Wilson came out,
inspected and agreed to work on forming a plan so that quotes can be obtained on the required
repairs. Mr. Burchart agreed to give a quote on the required repairs.
Debris was cleaned up off the boat ramp.
Ladies Club
• Ms. James invited BVL veterans to an appreciation brunch November 9th at the BVL clubhouse
The motion was made and seconded to adjourn the meeting at 9:22 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-TreasurerThe Board of Directors of Buena Vista Lakes Maintenance Association met November 30, 2019; at 9:00 a.m.
Ned Plunk called the meeting to order.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Yvonne Chaney, Richard
Gatlin, Diane Barber, Vicki Moore, Barbara Campbell, Larry Moore, Steve Shifflett and Secretary-treasurer
Christy Chavez. A quorum was established.
Security System: Security officer Billy St. Cin briefed the board on recent developments in the community and
suggested that a security system be purchased in the amount of $288.54. Ms. Moore made the motion that a
security system be purchased, Mr. St. Cin seconded the motion, the motion passed 10-0.
The motion was made and seconded to adjourn the meeting at 10:24 a.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer