BVL MAINTENANCE ASSOCIATION, INC.
AGENDA
July 5, 2021
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Recognize Visitors
6. Benevolence Collections
7. Action on Minutes of Last Meeting
8. Action of Last Month’s Financial Reports
9. Directors’ Reports
A. Finance: Teri Rowell
B. Neighborhood Watch: Richard Gatlin: Kimberly Wood
C. Recreation: Larry Wilson
D. Clubhouse: Vicki Moore
E. Orange Book: Ann Plunk
F. Beautification & Sanitation: Kimberly Wood: Kim Weeks
G. Building Permits: Vicki Moore
H. Greeter: Barbara Campbell
I. Mowing & Grounds: Larry Moore
J. Lakes & Dams: Steve Shifflett; Alex Waugh
10. Unfinished Business
A.
B.
11. New Business
A. Text Vote
B. Community Yard Sale
C,BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
June 5, 2021
The Board of Directors of Buena Vista Lakes Maintenance Association met June 7, 2021; at 7:00 p.m. Ned Plunk called
the meeting to order and Larry Moore led the assembly in prayer.
A roll call of board members was requested. Present were: Ned Plunk, Teri Rowell, Richard Gatlin, Kimberly Wood,
Larry Wilson, Ann Plunk, Vicki Moore, Alex Waugh, and Secretary-treasurer Christy Chavez. A quorum was
established.
Association members present were: Kathy Fink, Cynthia Wilson, and Janice Burchette.
MINUTES: The Minutes of the Monthly Meeting of May 3, 2021, were reviewed by the directors. A motion was made
to accept the minutes, seconded, and passed unanimously.
FINANCIAL REPORTS: The Monthly Financial Statement of May was reviewed. The motion was made to accept the
financials with no changes. The motion was seconded and passed unanimously.
Resignation:
Mr. Donny Plunk resigned as Clubhouse Director. Ms. Vicki Moore offered to fill in as Clubhouse Director.
Finance:
Ms. Rowell reported that service on lot 36 was successful and that the judgment will be enrolled so that
garnishment can move forward.
The annual audit is currently underway.
Ms. Rowell requested that all budgets be turned in.
Neighborhood Watch:
Mr. Gatlin had nothing new to report.
Ms. Wood updated the board on the theft of a four-wheeler and reported that the sheriff’s department is
currently making extra patrols.
Larry Moore made the motion to add a light at the front entrance at a monthly fee of $13.69. Mr. Gatlin
seconded the motion, the motion passed 9-0.
Residents are reminded to take video and/or picture proof when an unlawful act is taking place.
Non-emergency security calls & concerns can be made to DeSoto County Sheriff’s Department at
662.469.8599.
Recreation (Pool, Ballfield & Playground):
Mr. Wilson reported that the pool cover was removed and the pump was replaced.
Mr. Wilson thanked all the young people that showed up to help.
Clubhouse:
Mr. Plunk emailed his report as follows:
No rentals on the schedule for June yet.
The cameras are scheduled to be installed June 18.Orange Book
Ms. Plunk’s report as follows:
A request for committee formation to review/revise the Orange Book was put on the HOA Facebook Page.
Due to zero response from the homeowners other than current board members and Ladies Club members, the
committee will not be formed. Volunteers included Ned Plunk, Kim Wood, and Janice Burchett.
Ms. Rowell agreed to serve on the Property Protection Committee.
The board agreed that the Orange Book should have a Welfare Protection Clause.
Ms. Plunk agreed that she will conduct some research on the matter and report her findings at the next board
meeting.
Ms. Plunk reminded the board that only the President or the Vice President and the Security Officer are
allowed to view film, and they must view it together. The board should always be informed when security
footage is viewed.
Wristbands can be picked up prior to any scheduled board meeting or by mailing in a self-addressed stamped
envelope along with the Proof of Residency form to BVL and wristbands will be mailed back.
Communications
Ms. Plunk reported that the HOA Facebook page is up and running. Administrators include: Ann Plunk,
Alex Waugh, Kim Wood, and Larry Wilson.
A poll was conducted on the Facebook page with Security being the number one concern among residents.
The second community-wide informational meetings was held on May 22, 2021 at the clubhouse. Board members
attending included: Ned Plunk, Larry Wilson, Barbara Campbell, Richard Gatlin, Vicki Moore, Donny Plunk, and
Ann Plunk. Community members included Lee Cornish, Joan Hollis, Janice Burchett, Kathy Fink , and Abby Miller.
Several items were touched on but focus was on security including a presentation of the Flock Safety Cameras
recommended to the board by the DeSoto County Sheriff’s Office. A few options for potentially raising financial
support for the cameras were discussed with no conclusions reached.
Beautification:
Ms. Rowell apologized for sending duplicate letters out to homeowners.
Ms. Rowell reported speaking with Bennie Hopkins regarding the 18 wheeler and approval is pending going
back to court.
Mr. Hopkins is working on the Red Fox property.
Code violations can be reported to Bennie Hopkins @ BHopkins@desotocountyms.gov and/or Michael Lee
901.730.2792
Permits
Ms. Moore had one permit request for a wooden and chain link fence. Mr. Shifflett made the motion to grant
the permit. Ms. Wood seconded the request, the motion passed 6-3 with 3 board members abstaining.
Greeter
No report.
Mowing & Grounds
Mr. Moore reported that all is going well.
Mr. Shifflett reported that the area by the front entrance sign is being overlooked by the mowers. Mr. Moore
agreed to follow up with Woolever on the area.
Maintenance: Lakes & Dams:
Mr. Shifflett reported: Removal of multiple limbs from tree beside guard shack. Upon inspection the limbs had caused
some damage to the security shed. Richard Gatlin and Steve Pionk agreed to assist in repairing the
damage. The board agreed that the cost of repairs would fall under the security budget. Mr. Moore
agreed to add the oversight of the front entrance and the security shed to the Mowing and Grounds
Committee.
A beaver and muskrat hunt was conducted
Number #2 has some leaks not a huge issue
A large hole was discovered on number #1
Details are still being worked out with Bulldog Construction
Text Vote:
Mr. Shifflett made the motion that non-emergency time sensitive matters be handled through a text vote as
needed Monday through Friday from 8:00 to 5:00. Emergency matters that could cause damage to property
or life can be handled through text vote as needed outside the Monday through Friday from 8:00 to 5:00
timeframe. The motion was seconded by Mr. Waugh, the motion passed 9-0.
Community Rummage Sale:
Mr. Plunk asked what board members and residents thought about having an Annual Rummage sale. It was
discussed that a Community Rummage sale had been held in the past with the Ladies Club overseeing the
sale. Ms. Fink agreed to discuss the project with the Ladies Club.
The motion was made and seconded to adjourn the meeting at 10:37 p.m.
_______________________ _______________________________
Ned Plunk, President Christy Chavez, Secretary-Treasurer