AMENDED MINUTES FOR Buena Vista Lake Maintenance Association, OCTOBER 4, 2021 as
voted on at the Annual Meeting Monday October 3, 2022 by the homeowners. In specific, the
clerical error under “Proposed New Bylaw” has been corrected to read “2/3 of eligible votes
cast”. The vote for the acceptance of the amended minutes was 175-1.
The Annual Meeting of the Buena Vista Lakes Maintenance Association, Inc was held on Monday
October 4, 2021 at the clubhouse, with sign-ins beginning at 6pm and the meeting beginning at 7pm.
The meeting was called to order by President Ned Plunk, and the meeting was opened in prayer by
Larry Moore. It was noted that board member Ann Plunk was taking minutes in the absence of Christy
Chavez, Secretary-Treasurer.
The current board members were recognized: Vicki Moore, Larry Moore, Richard Gatlin, Ned Plunk,
Ann Plunk, Kim Wood, Barbara Campbell, Larry Wilson, Steve Shifflett, Teri Rowell, and Alex Waugh.
Board member Kim Weeks was absent.
QUORUM TALLY: There are 447 properties in BVL, with 48 property owners in arrears, leaving 399
eligible members. With 206 eligible votes present, either by proxy or by attendance, a quorum was
was established which is constituted by 25% of the 399.
Question from homeowner Donna Miller: Were the unlabeled proxies evenly distributed to board
members? Answer: yes.
The Annual Meeting minutes from the most recent meeting in October 2019 were distributed, read,
and approved. There was no Annual Meeting in October 2020 due to the Covid pandemic and no
quorum established by mail-in proxies. Motion by Chris Vanelli to approve the minutes, seconded by
Gail Smith. With no opposition, the motion passed unanimously.
ELECTION OF BOARD MEMBERS for 2022
Nominations to the new board from the Nominating Committee include: Leigh Cornish, Moriah
Mozingo, Nathan Naramore, Melanie Turner, and Chris Vanelli. Current board members Larry Wilson
and Barbara Campbell remain on the board until their current terms of office are completed. Six
current members have termed out including Vicki Moore, Larry Moore, Richard Gatlin, Ned Plunk, Teri
Rowell, and Steve Shifflett. Interim appointees eligible for nomination from the floor include Ann
Plunk, Alex Waugh, and Kim Wood.
Nominations from the floor:
Kim Wood, nominated by Vicki Moore and seconded by Steve Shifflett.
Michael Kevin Cooper, nominated by Vicki Moore and seconded by Karen Moore.
Joel Bales, nominated by Vicki Moore and seconded by Karen Moore.
Kyle Cornish, nominated by Vicki Moore and seconded by Karen Moore.
Kathy Fink, nominated by Vicki Moore and seconded by Kim Wood.
Question: Is there anyone present here who is willing to serve? No response.
The President asked for any further nominations three times as per Roberts Rules of Order.
Vicki Moore was nominated from the floor by Chris Vanelli, seconded by Kim Wood.
Ned Plunk was nominated from the floor by Vera Buntyn, seconded by Larry Moore.
Again the call was repeated for any further nominations, three times. There being no further
nominations, the nominations were closed.
Each nominated person was recognized and gave a brief statement regarding their interest in BVL and
their background.
Chris Vanelli: resident of BVL for two years, background as a CPA, has adult children who live in the
neighborhood.Melanie Turner: resident of BVL for 4 years, lot # 419, enforcement agent with the Mississippi Game
and Fish/state police
Nathan Naramore: Lot # 504; married to Bailey for one year.
Moriah Mozingo: resident for 6 years, lot # 204, 205, 206. Background in hospitality and finance;
family has owned property in BVL for 70 years.
Leigh Cornish: resident of BVL for 4 years, lot #451. Accountant with DeSoto County Schools.
Kim Wood: resident of BVL for 11 years, lot #149. Lieutenant with DeSoto County Sheriff Officer,
currently in Dispatch.
Joel Bales: Moved to BVL in February 2021, Lot #81. Biomedical Engineer for Medtronics.
Michael Kevin Cooper: absent, but noted to be an airline pilot.
Kyle Cornish: resident of BVL for 4 years, lot #451. Fraud agent for Fed Ex.
Kathy Fink: resident of BVL for 10 years, current president of the Ladies Club of BVL
Vicki Moore: resident of BVL for 40 years, lots #496 and 497. Currently serving on the board for
Clubhouse and for Permits. Her 16yo granddaughter resides with her.
Ned Plunk: homeowner in BVL for 5 years, lots #217 and 218. Currently serving on the board as
President.
At this point, votes were cast for election of board members and all ballots were collected.
PROPOSED NEW BY-LAW
President Ned Plunk led a discussion of the purpose of the proposed Property Value Protection By-
law. There followed a robust and at times unruly discussion with many questions from many
homeowners and property owners, such that the substitute secretary struggled to ascertain names
associated with comments. Primary questions and concerns seem to come from Carl Parker, owner
of 9 properties and from Tina Lance, owner of 6 properties. The call for the question was raised by
Vicki Moore, and received multiple seconds. Kyle Jones (lots #251 and #338) requested confirmation
that the board would approve waiver applications, and read Article 5, Section III of the Orange Book
regarding establishment of quorum for voting. There being 206 established votes of current members
in good standing with proxy votes and with attendance, the vote proceeded, with Mr. Jones requesting
to be placed on record as objecting to the vote. Further objection was raised by Tina Lance who
stated that she has owned property since 2001 and was attending her first ever Annual Meeting. Of
note: the HOA Board has had a legal opinion from its attorney, dated January 20, 2012 stating that a
2/3 vote as considered in the Orange Book, is understood to be 2/3 of the eligible votes cast. For
matters regarding changes to the Charter of Incorporation, Plat Protective Covenants, or Deed
Restrictions, a 2/3 vote of all property owners is required. The President requested for all votes to be
cast for the proposed by-law three times, votes were collected to be counted.
PROPOSED 2022 BUDGET
The President Ned Plunk led a discussion of the current budget and dues, and the proposed budget
and dues, noting that there is no request this year for a dues increase, but that a dues increase needs
to be anticipated and planned for at the 2022 Annual Meeting to prevent loss of some of the
amenities. Also noted was the upcoming retirement of current Secretary/Treasurer Christy Chavez on
December 31, 2021. The current proposed 2022 budget contains the Keith Collins Management
Company to assume all bookkeeping duties. The current proposed budget is also noted to have a
decreased number of mowings (from 16 to 15), and it is also noted that all costs are increasing:
gasoline, mowing, electricity, etc. It was also noted that 4 to 5 years ago, the state of Mississippi
mandated that $15,000 per year be set aside into a separate account, to be used strictly for
maintenance of our two high-risk dams (#1 and #2) as an alternative to the state taking control of the
dams and charging us to maintain them.
Question from Carl Parker as to how many lots are currently in arrears on their dues – Answer is 48 lots
are in arrears, with about $50,000 owed.
Multiple more questions, too many and too unruly to be detailed. The President then asked if there
were any further questions on the proposed budget for 2022, three times, and there being no further
questions, votes were called for and ballots were collected.
DIRECTORS REPORTSFinance: Teri Rowell. We have collections due on 48 lots, in the amount of $50,886.85. Of these, we
do have judgements on several, as well as an active garnishment of wages. All fees, legal and other,
required to pursue delinquent accounts are all added back to the delinquent property owner. Of note,
our current budges is not adequate to cover everything that we need to do. In particular, the
clubhouse is intended to fund itself from rentals, which ceased in 2020 due to Covid and have been
very slow in 2021, partially due to the poor condition inside the clubhouse with mildew and water
damage. We continue to move a significant portion to Lake and Dams per state mandate, and we
must constantly and consistently show that we are working towards improvements. Mowing will be
decreased from 16 to 15, just to balance the proposed budget. Due to increasing expenses of items
beyond our control, our budget is now too tight, with no allowances for any emergencies. The actual
book balance at the end of August 2021 is $61,489.04 with Lakes and Dams account at $28,721.10.
The Keith Collins bookkeeping contract, IF signed by the new incoming board, will be $750/month vs
$850/month for the current Secretary/Treasurer’s salary, and would begin January 1, 2022. They are a
top management company, with highly skilled professionals. Further details of the contract are
available upon request. It needs to be noted that the elected HOA Board will still be in control of the
HOA needs. The Management Company will operate at the discretion of the board. The Management
Company will provide continuity and consistency to the overall management of the subdivision. They
are licensed, bonded, and insured. They would take the neighbor-to-neighbor conflict out of disputes,
providing a 3rd party that is not emotionally involved.
Neighborhood Watch: Richard Gatlin and Kim Wood – all has been quiet recently.
Recreation: Larry Wilson. The pool required a pump to be replaced this summer; the pool budget
has been cut $100 for the upcoming year. With good weather this year, approximately $450 in pool
chemicals have been able to be saved for next year. Volunteers will be needed soon to cover the pool
for the season. The pool will need to be painted in the next 2 to 3 years, at an estimated cost of
$1300-$1500. The new wristbands seemed to work out ok for the pool, with minimal trespassing
noted.
Clubhouse: Vicki Moore. The clubhouse has a zero budget. Multiple damaged areas need to be
addressed, and we have been told by our insurance carrier not to file any claims unless greater than
$50,000. The Ladies Club has worked diligently to keep things clean; we have set up a dehumidifier
that runs 24/7. We keep the AC lower to discourage mildew growth. We have had one rental since
Ms. Moore took over the clubhouse. The estimate to treat the potential mildew/mold issue ourselves
is $300. And again – the clubhouse has a zero budget.
Orange Book: Ann Plunk. The board-administrated Facebook page has been up and running since
February; a good asset to the communications. Tina Lance is unaware of the page. Multiple
community Q&A sessions have been held this year for information purposes.
Beautification: Kim Wood. There is an ongoing follow up to vehicle problem areas.
Building Permits: Vicki Moore. No house permits. Lots of sea walls, shed, fences, and a garage
door.
Greeter: Barbara Campbell. Ms. Campbell reports seeing as many new residents as she can to
answer questions, provide an Orange Book, and provide information on the community. She visited
approximately 15 resident this past year, after being limited in visitations in 2020 due to Covid.
Mowing and Grounds: Larry Moore. It is noted that our grass needs mowing right now, but the
mowing budget is down to zero. We had enough rain this mowing season that the mowers were
unable to skip cuts as they have in past years, and it is requested to move funds from somewhere to
provide an additional one to two mowings. We mow 39 acres with each cut, at a cost this year of
$850 per cut. Moving of funds is deferred to the new incoming board.Lakes and Dams: Steve Shifflett. An in-depth discussion began of the issues with all four dams and
spillways including the polyurethane injection on #1, #2, and #3 spillways by Bulldog Construction.
Following issues under #2 and #3, Bulldog Construction came back for a re-treat with a special
product. We can lay concrete on top to resurface #1, #2, and #3 at a cost estimate of $77,000. There
is a company in Alabama called Pro Shot which uses high pressure to blow out old concrete, which is
a better way to go in the long run, but is more expensive (approximately $40,000 more expensive).
There has been a state-offered grant program this year which would be available on our state-
controlled high hazard dams (#1 and #2) with the grant covering 65% and BVL covering 35% of repair
costs. We were turned down for the grant this year, as funds ran out. The program may be back next
year and we should be near the top of the list for funding. If we do not receive any grant money, we
need to examine repairs to #3 first, as it is in the worst shape, although it is not a high hazard dam.
We are potentially looking at several thousand dollars (perhaps hundreds of thousands) to fully repair
all dams and spillways. The new board will need to be tasked with clearing brush to the right side of
#1 dam and spillway; the left side was done early this year. This is a new state regulation requiring
clearance of brush and trees from a specified distance of 25 feet at the toe of each dam. Of note:
engineer that we currently utilize focuses on #1 and #2, since these are the high hazard dams. He also
consults on #3 and #4 as a courtesy to us. Lakes: the boat ramp on Rain Cloud Lake is experiencing
a build up of leaves and we need to build a device to collect and gather the leaves so we don’t have to
have the ramp dug back out. It is essential that we protect our prime investments of lakes and dams.
Ladies Club: Kathy Fink. The membership of the Ladies Club has grown in 2021. They are hosting a
Community Wide Rummage Sale on October 9, Trunk or Treat on Halloween, and potentially a
Veterans Day Breakfast as well as a Christmas Potluck Dinner. All ladies of the community are always
invited and welcome at 10am on the first Tuesday of each month.
VOTING RESULTS:
New board members for 2022 will be: Joel Bales, Michael Kevin Cooper, Leigh Cornish, Kyle
Cornish, Vicki Moore, Moriah Mozingo, Nathan Naramore, Ned Plunk, Melanie Turner, Chris Vanelli,
and Kim Wood. Larry Wilson and Barbara Campbell remain from the previous board.
Budget: The proposed 2022 budget passes with a vote of 130 – 6. Unsure why the low count vs
available votes.
Proposed new by-law: passes with a vote of 138 YAY and 68 NAY with 2/3 of 206 being 138.
NEW BUSINESS: a resident expressed concerns about speeders on the subdivision roads, in
particular school buses. Our roads are county roads and problems with buses can be directed to Levi
Williams at the bus barn, Director of Transportation.
Other business questions involved bad looking properties that are owner occupied. As previously
noted, the Beautification Committee is more active currently than has been in recent years, and
regularly mails letters, and files non-compliance issues with DeSoto County. It is also noted that the
Orange Book contains no punitive language currently to use as an enforcement tool.
There being no further business, the President thanks homeowners for coming and entertained the
motion to dismiss.
Respectfully submitted,
Ann Plunk, substitute secretary
HOA Board Member (Orange Book)