BUENA VISTA LAKES MAINTENANCE ASSOCIATION, INC.

DATE: Monday, May 6, 2024

The Board of Directors of Buena Vista Lakes Maintenance Association met Monday, April 8, 2024 at 7:03 pm at the clubhouse. The meeting was called to order by Acting President Vicky Moore.

A roll call of board members was requested. Members present included Carl Parker, Kim Wood, Jackie & Caleb Hodges, Joel Bales,  Joe Adams, Janice Burchett, Jason & Erynn Patrick, Vicky Moore, Joe Adams.  Absent: Delynn Conlee, Ray Cresswell,  Resigned: Ned Plunk.

12 Association members present representing lots 214,159, 91, 248, 254, 369, 138, 255, 215, 509

A Benevolence Fund collection was taken up $ 70 taken and added to $1094 from last month’s total for a grand current total of $1164 (to be approved/edited by Vicky at June meeting) for use for any Association homeowner in need (groceries, bills, etc). 

VACANCIES:Joe Adams nominated Joel Bales for president.  Jackie 2nd. Jason nominates Ann Plunk to board vacant position. 2nd Jackie.  Unanimous on Ann.   Joel vote for President:  2 abstain. Position accepted by Joel..

MINUTES: The Monthly Meeting minutes (Apr) were read; motion by Joe approve/accept the minutes, seconded by Kim. Motion passed unanimously and minutes will be shared to the Keith Collins website by Carla by 5/15/2024.  Unanimous.

FINANCIAL REPORTS: The March Monthly Financial Statement from Keith Collins Company reviewed, motion to approve by Kim, 2nd by Vicky. Passed unanimously.  April financials will be sent by 5/10. 

Finance

No discussion. Tabled.

Neighborhood Watch

Kim reports one extra patrol.  ATV complaints, property damage, dog bite. Member discussion requests moved to new business regarding grievances. 

Recreation (Pool, Ballfield & Playground)

Will reach out on socials to the community for pool opening volunteers – Thursday May 9 5:30p. Caleb addressed roofing repairs with screws instead of nails. Caleb is replacing the toilet that froze during winter. Jackie is securing chemicals, supplies for pool opening scheduled for Memorial Day weekend.

Clubhouse

Joe has two new rentals for May clubhouse and one new rental for June and will repair spot/hole on wall. Joel discussed drainage and humidity issues.  

Orange Book

Erynn states Orange book edits are complete and provided to the board for review before we present to the lawyers.  

Beautification

No report.  Short discussion regarding moving lake testing for safety/wellness under lakes and dams.

Building Permits

No report.  Any approvals, issues will be addressed via email/txt vote. Ann had a rental question, regarding roomates.

Greeter

No letters mailed. Janice question regarding Orange Book and decided to give new members a copy of original Orange Book and draft Orange Book. Joel would like for door knocking welcome to the neighborhood.  

Mowing & Grounds

Mowing started April 9.  Lattimer seems responsive, and will work on longer cuts on dams.  There is some savings from not getting cuts in March/April.  Discussion regarding the lake with no access – it’s determined that BVL is not responsible for maintenance, due to no access from a lawsuit years ago. BVL would have to petition the state for right of way.  Discussion.  Joel will investigate lawsuits as to whether we have an obligation for maintenance. 

Maintenance: Lakes & Dams 

Jason, Joel & Steve walked dams. Drainage issues from Green Duck.  Joel talked about mowing 5” on dams, would prefer no cut vs too short of cut and mowing side to side and not up down. (this should be in the mowing).  Steven comments on mowing and requirements that Caleb mentions are too much.  Jason presented two proposals for the assessment needs like docks, bridges, etc – $11,500.  Ann has a quote on front sign $650, can’t.pressure wash the stone.  Joel asks for work day to make some of these repairs, Vicky states lack of volunteers, Jason mentions this was for assessment repairs.  Joel is asking for clarification on quotes for docks.  Discussion about closing back lake spillway access and removing parking on levee – in order to move launch access to Green Duck/Chickadee community property.  Joel asking that we supplement our labor to make quotes cheaper.  Erynn mentinos assessment again.  Discussion on critical issues v beautification assessment to pull finance from lakes and dams to begin our daunting critical infrastructure issues. Steven Schifflett discussion (1:04) on board continuity and how board members are supposed to attend meetings to stay up to date on these issues and history of all the spillway/dams, state issues and doing inspections in the past and work to repair spillways and with no continuity to fix so worked just stopped  and he was unable to get any cheap quotes back in the day and now requirements are stricter.  He used to own 105 lot and two guys who helped him clear trees and brush are dead now and no one has been maintaining them since.  Carla asked for clarification to proceed on critical issues v beautification/maintenance (1:11).  Joel and Jason (and Steve) will have a committee meeting on lakes and dams to be held separately – and an action plan to move forward.  (1:13)

Ladies Club

Memorial Day Service planning.

Unfinished Business:

1. Rental Bylaw Form letter approved by lawyer.  Ready to send. 
2. Signage – Ray not present – Ann has one quote. More signage:  Pool, public access, etc.
3. Hangtags will be added to budget after new OB passes in 2025. 

New Business:

1. New Board Member positions:  Vicky will move to Clubhouse, Carl to Beautification, Joe on Recreation, Ann on Finance Committee. 
2. Keith Collins full management proposal, $2500 per month. Better HOA quote coming, we are at a tipping point with inability to incentivize volunteers to serve on board we will have to pay for management. Budget for 2025 with additional funding. 
3. Lawsuit attorney fees, Lawyer investigating.  
4. Picnic light – looking for electrician, not a security/entergy light 
5. Vending machine at clubhouse (next meeting)
6. Flock Safety would like to zoom meet with us about cameras – no quote yet, we are the perfect candidate. (next meeting)
7. Lot 369 concerns regarding property damage due to non-permitted work that is also causing sediment/silt drainage issues to community and neighboring properties. (1:36-1:57)  Vicky mentions Code violations will be addressed by letter – and discuss with attorney to get court order if we have damages to community. Joel agrees to step up and assign board member.  Vicky and Ann will ask Delynn to do the letter. (2:08)
8. Austin questions, Assessment voting defend.  Austin said he would donate $200 instead of paying assessment.
9. Donna Miller mentions assessment voting procedure was NOT clarified by lawsuit that allowed us to implement the new rental by law.
10. ?????

Recording stopped 2hr 30 min.  Kim  motioned to end or XX  seconded to adjourn.  Meeting ended 9:50p (ish). 

Carla Tartera, Secretary / Joel Bales, President