BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: Monday JULY 7
The Board of Directors of Buena Vista Lakes Maintenance Association met at 7:00 pm at the clubhouse and was called to order by President Caleb Hodges.
A roll call of board members was requested. Members present included Teri Rowell (VP, Finance & OB), Caleb Hodges (President, Mowing), Kiley Brougham (Clubhouse), Carla Tartera (Acting Secretary), Charles Camarato (Permits), Carl Parker (L&D), Amy King (Welcome Committee). Absent: Carla Tartera (Acting Secretary), Gina Powell (Beautification), Jackie Hodges (Recreation), Jenny (Security) Resigned.
Property Owners in attendance: Steven King, Ned Plunk, Mrs Davis
Benevolence Collection was done. New Total: $649
MINUTES: The Minutes of the Monthly Meeting Minutes of June 2025 were reviewed and approved with changes to minutes. Motion by Kiley to approve, Teri 2nd, Unanimous Approval.
FINANCIAL REPORTS: The Monthly Financial Statement of April 2025 via EZR management company was reviewed and motion to approve by Teri, 2nd Carl. Unanimous.
Teri motion to accept Monthly 2025 May Finance report. Carl 2nd. Unanimous.
June report not available until July 10.
Finance:
End of May $46K in Operating. $44k in the Money Market. Reviewing utilities, making sure any outstanding invoices like trash pick up is included with our expenses. Outstanding collections at $42k. Teri requests that all reimbursements be sent to her as well as EZR.
Neighborhood Watch
Jenny Resigned
15 NEIGHBORHOOD CHECKS
24 EXTRA PATROLS
THUNDERBIRD DR N/CRAZY HORSE- MAILBOX DAMAGED REPORT REFUSED
THUNDERBIRD DR S/BLACK HAWK- FEMALES FISHING AT THE LAKE WITH NO WRISTBANDS DEPUTY MADE SCENE AND CLEARED NO ADDITIONAL INFORMATION
THUNDERBIRD DR S/BLACK PANTHER CV- RECKLESS DRIVER RED BMW DEPUTIES CHECKED THE AREA
THUNDERBIRD DR S/BLACK PANTHER CV- JUVS FISHING IN THE LAKE DEPUTIES MADE SCENE AND SUBJECTS LEFT PRIOR TO THEIR ARRIVAL
THUNDERBIRD DR N/CRAZY HORSE CV- WELFARE CHECK
THUNDERBIRD DR E/THUNDERBIRD DR S- BEHIND CLUBHOUSE MULTIPLE SUBJECTS TRESPASSING DEPUTIES MADE SCENE VERIFIED WRISTBANDS
THUNDERBIRD DR N/THUNDERBIRD DR S- DISTURBANCE BETWEEN MALE AND JUVENILES MADE CONTACT WITH BOTH PARTIES (PARENTS) BOTH DENIED TO PRESS CHARGES AND NO REPORT REQUESTED
HOWLING FOX CV/THUNDERBIRD DR N- HARASSMENT
CHICKADEE CV/GREEN DUCK DR – FAMILY DISTURBANCE
Recreation (Pool, Ballfield & Playground):
Ballfield damage caused by residents cannot be repaired. The damaged area will be removed and not replaced. (CH)
Pool budget for the year is $4000. We have currently spent just over $1800. There is one receipt Jackie has that I’m not sure on the amount. The pool will close in 7.5 weeks so at the current pace we should come in just under budget. Maybe better since chemicals needed to get the pool open is more than just maintaining chemicals.
Clubhouse
No rentals in June. Multiple inquiries for summer rentals that have not been booked yet.
2025 Clubhouse income to date: $1,750
2025 Spend: $81.27
Remaining: $1668.73
I heard from one of the contractors I requested from EZR for ceiling quotes on July 2nd, he asked me to call him mid week this week to set up a meeting. I contacted Jon Tyler myself on June 29th but have not heard back yet.
Contacted Tommy Garner to do an HVAC check, have not heard back yet.
A resident noticed the top section of the back door glass was shattered on June 16th. I removed the glass, but it appears to leak through the back door when it rains so it will need to be replaced – thinking plexiglass this time. We tried to review camera footage but the security camera was not active at the time. Caleb and I agreed that it did not look like an attempted break in. We did not contact DCSO because of the lack of footage. May be time to talk about our security cameras (new business?). They have been entirely useless the 2 times we’ve needed to use them this year.
.
Orange Book
Orange Book updates complete. Standing Rules will be reviewed. Discussed late charges with the attorney and will rescind any changes to the standing rules that are not legal. Teri to send all legal notes, follow up to the BVL email.
Teri also looking into creating a list to get rentals in compliance with new By Law.
Beautification:
No update.
Building Permits
One new report submitted to Secretary. Building Permit Lot 217, reviewed and approved on July 9 via email and final count below will be added to August Minutes Yes Votes for the record: Kiley, Chuck, Amy, Gina, Carl, Teri
Welcome Committee / Greeter
Amy suggested changing the position name from greeter to the welcome committee. Also reached our to relators who are brokering in BVL to let them know about no rental policy.
Mowing & Grounds
Normal service continues.
Mowing budget for the year is $28,800. As of the end of June we’ve spent $7360. Mowings will stop in October so if this pace continues we should come in well under budget.
Maintenance: Lakes & Dams:
• The engineer did the levee inspection.
• Carl has an amazon link to order more Fancy signage.
• Carl to order No Parking signs for levees
• Still have to work on getting quotes from EZR on Dock repair & stain newer Green Duck.
• Carl/Caleb to reach out to Desoto Count for gravel parking pads.
• Levee Damage caused by multiple residents (Carl) – repairs happen in July
• Getting quotes for additional damages with work to begin asap on levee washout (Carl)
Ladies Club:
No report
- Unfinished Business (15 – 20 min)
- New directors
- Levee Damage caused by multiple residents (Carl) see above
- Docks – stain and repairs (Carl) – see update above
- Levee Parking – (Carl) – see update above
- No Parking on Grass signage for levees, Carl to order
- Lot 102 & 103 – Teri to get agreement, Caleb to get it signed.
- Citizen Citation: after the Neighborhood Watch meeting in August, will work on this citation process.
- Clubhouse Wifi – 1.2k per year, table
- Clubhouse HVAC – (Kiley)
- Ballfield damage discussion – (Caleb)
- Vending machine (Kiley) – removing from unfinished; we do need an agreement & no insurance requirements per Teri but the opportunity is no longer available.
- New Business (20 minutes)
- Review EZR communication tools in lieu of social media – EZR can send email with 2-day notice
- Levee washout moving moving forward on repairs
- Rentals not in compliance – Teri to make a list of potential owners so we can send certified letter
- HOA procedure on enforcing trespassing is to call & wait on police to make trespassers leave. Any resident can do this.
- New Website
- Community Concerns
- HOA housekeeping updates – more frequent reminders of requirements to use community property
- Trespassing signage discussed – determined we have what we need currently
- Bad actors at the pool. Underage and unsupervised teens.
- Teen vandals in the subdivision.
- Neighborhood Watch revitalization – Amy King reached to the county to start the process in August
- EZR Review – Teri to schedule a meeting with EZR to discuss concerns
- Blocked mailbox / accessible parking – Gina to paint the parking moved to unfinished
- Green Duck home with heavy equipment, RV, frequent traffic
- Golf Cart community efforts will be spearheaded by Julie Bales
- Annual Meeting:
- Community Garden (KB)
- Insurance Review (TR)
Teri motion to adjourn, Carl 2nd. Unanimous. 9:47 pm meeting adjourned.
_______________________ Carla Tartera, Acting Secretary
Caleb Hodges, President