BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: Monday September 8, 2025
The Board of Directors of Buena Vista Lakes Maintenance Association met at 7:00 pm at the clubhouse and was called to order by President Caleb Hodges.
A roll call of board members was requested. Members present included Teri Rowell (VP, Finance & OB), Caleb Hodges (President, Mowing), Kiley Brougham (Clubhouse), Carla Tartera (Acting Secretary), Charles Camarato (Permits), Amy King (Welcome Committee). Absent: Carl Parker (L&D), Gina Powell (Beautification), Jackie Hodges (Recreation)
Property Owners in attendance: Ann Plunk, Steven King, Donna Miller daughter picked up budget
Benevolence Collection was done. New Total: $734
MINUTES: The Minutes of the Monthly Meeting Minutes of July 2025 were reviewed and approved with changes to minutes. Motion by Kiley to approve, Teri 2nd, Unanimous Approval. Special mention was made by Teri to address that there was no quorum in August so no business conducted – instead providing community updates and learning about security best practices from DCSO.
FINANCIAL REPORTS: The Monthly Financial Statement of July 2025 via EZR management company was reviewed. Teri motion to accept Monthly 2025 July Finance report. Charles 2nd. Unanimous. Aug report not available until Sept 10.
Finance:
End of May $42k in Operating. $44k in the Money Market. Reviewing April postage was EZR welcome letter mailout. Looking into Supplies and Tech Fees in June. And charge for postage/copies in July. Prepaid assessment is weird. Collections July 31 $38k. What to do with special assessment – request by email approval to donation or if it is applied to account – Teri will send email using member list. Collections through Axela, per conversation with Sheena at EZR.
a. Axela has sent out notices of intent to turn over collection notices for balances for 2024 and 2025 fees. Please copy Teri on all expense reimbursements sent to EZR.
Neighborhood Watch
2 EXTRA PATROLS
6 NEIGHBORHOOD CHECKS
THUNDERBIRD DR N – ANIMAL COMPLAINT/ANIMAL CONTROL WAS NOTIFIED AND FOLLOWED UP A FEW TIMES
BOB WHITE/THUNDERBIRD DR – SUSPICIOUS VEHICLE/DEPUTIES HAD NEGATIVE CONTACT
THUNDERBIRD DR N- ANIMAL TRAP TAKEN FROM A RESD/CONTACT MADE WITH SUBJECT WHO TOOK IT AND IT WAS RETURNED NOT A BVL RESIDENT
(August No Quorum = Report from Neighborhood Watch)
9 neighborhood checks
10 extra patrols
Thunderbird Dr N/Thunderbird Dr S Complaint on road department not fixing roadway and causing flooding
Green Duck/Thunderbird Dr N Welfare check homeowner was fine
Recreation (Pool, Ballfield & Playground):
Pool closed. Pening volunteer fb post. Charles removed damaged poles in August. Probably need to paint the pool very soon.
Pool budget for the year is $4000. We have currently spent just over $1800. There is one receipt Jackie has that I’m not sure on the amount. The pool will close in 7.5 weeks so at the current pace we should come in just under budget. Maybe better since chemicals needed to get the pool open is more than just maintaining chemicals.
Clubhouse
One rental in August, one booked for November.
2025 Clubhouse income to date: $2,200
2025 Spend:
Garden Supplies (May) – $81.27
Window Repair (July) – $287.68
Remaining: $1,831.05
EZR is currently in the process of collecting quotes for rodent control in the clubhouse. I would like to act on this within the week, if possible. This will be a recurring spend under $500 (likely ~$35 quarterly, possibly with a larger initial cost) – correct me if I’m wrong here, but I do not believe it needs to be voted on. Mentioning if it needs to be added to the budget. Tommy Garner still plans to clean the HVAC unit, I am working with him on his schedule. He will no longer be submitting a quote for the ceilings. Working to get another quote for the ceilings (we were supposed to meet last week and had to reschedule). I will email that, if it’s reasonable maybe we can vote over email? I was hoping to vote this month. As a reminder our last 2 quotes were $2,750 and $4,975.
Orange Book
Need to 102 / 103 signed agreement needed – original needs to be recorded and attached to property with the county. Requesting special meeting early next year, for wet signatures to approve Orange Book updates – discussion needed on process. EZR Zoom set up. We need a professional review all changes before we give it to the community?
Beautification:
No update.
Building Permits
No Permits and just fielded one inquiry.
Welcome Committee / Greeter
Review of Amy’s welcome letter and high-level review of rules. Amy printing letter for review to directors.
Mowing & Grounds
Normal service continues. One full service in October is expected.
Maintenance: Lakes & Dams:
- No report
Ladies Club:
Ann reports a problem with clubhouse mice, someone from clubhouse dinner mentioned a threat to call the health department. Ladies club OK with helping facilitate extermination before the Nov casserole sale. Per Ann – Last Pot Luck was successful. October Trunk or Treat is last Friday of October.
- Unfinished Business (15 – 20 min)
- New directors
- Website updates: Forms, Events, Minutes
- Levee Damage reimbursements – Teri to reach out to property owners
- Docks – stain and repairs
- No Parking on Grass signage for levees / Levee parking, need to order
- Lot 102 & 103 – Caleb to get original for county records recording.
- Neighborhood Watch revitalization – Amy King reached to the county to start the process in August
- Clubhouse Wifi – 1.2k per year, table until clubhouse repairs done (KB)
- Clubhouse HVAC – (KB quotes)
- Clubhouse yellow line pavement paint needed to indicate no parking by mailbox
- Standing Rules – will be added to new web w/forms
- Teri Motion to approve Standing Rules July special meeting minutes, Charles 2nd. Unanimous.
- Revised Standing rules were approved based on verbal review, Teri to match finalized rules with updates from minutes.
- Golf Cart Community – Unanimous vote by County supervisors, next legislature meeting January
- Julie Bales spearheaded the petition and Ann Plunk reports Robert Foster spoke up for the Golf Cart community in BVL, Tuggle supported as well. Since this is a neighbor let project Ann and Julie request that members stay informed and reach out to McLendon (pending election results) to ensure support in January
- New Business (20 minutes)
- Security Cameras upgrade
- EZR Review – Teri to schedule a meeting with EZR/Zoom to discuss concerns
- Rental compliance – Teri work w EZR/lawyer on rental violation letters
- Neighborhood Watch revitalization – Amy King reached to the county to start the process in August
- Community Concerns
- Green Duck home with heavy equipment, RV, frequent -business related – traffic
- Board is reaching out to County/Planning (CH>Benny Hopkins)
- Ann said adding gravel to entire front yard for business is a county code violation
- Ann to send list of home businesses in violation: garage, tree care, etc
- Include Black Hawk Rig, too (previous judgement)
- Dock next to Carl house, stability
- Ann request any excess mowing funds to also remove limbs
- Ladies Club not seeing progress although dues have increased
- More communication to members via EZR and FB
- Clubhouse mice is a problem
- Fix the NO TRUCKS sign Atmos did not repair
- Resident having payment issues with EZR
- Report of someone in the neighborhood bringing people in to fish on lake, $400, at homeowner private dock
- Concerns are leaving lines, and debris around home docks
- Green Duck home with heavy equipment, RV, frequent -business related – traffic
- Annual Meeting:
- Annual meeting letter – edits to the letter discussed.
- 2026 budget discussion included a breakout of clubhouse revenue and mention of assessment to paint pool since such a large project. Kiley motion to approve, Charles 2nd. Unanimous.
- Community Garden – use of common property vote (KB)
- Insurance Review too early, but 10% increase included in 2026 budget (TR)
Charles motion to adjourn, Kiley 2nd. Unanimous. 9:44 pm meeting adjourned.
_______________________ Carla Tartera, Acting Secretary
Caleb Hodges, President
POST NOTE: October 2025 Annual meeting did not meet quorum, 2026 budget not approved and no business conducted but directors did provide annual updates/progress.
- October 2024 Annual meeting minutes have not been approved.