BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: Monday June 8, 2026
The Board of Directors of Buena Vista Lakes Maintenance Association met at 7:00 pm at the clubhouse and was called to order by President Caleb Hodges, with an opening prayer..
A roll call of board members was requested. Members present included Caleb Hodges (President, Mowing), Charles Camarato (Permits) repped by Nick Camarato in person, Teri Rowell (Finance & OB), Carla Tartera (Beautification, Acting Secretary), Sommer Allbright (Rec), Joel Bales (Security), Kiley Brougham (Clubhouse). Absent: Kevin Cooper (L&D)
Property Owners/Guests in attendance: Nick Camarto (for Charles), McCristian, Markin, L. Babb, Barber, Edwards, Costello, Fink, A. Plunk, K. Stewart, Frost.
Benevolence Collection was done. New Total: $925 ($5 collected)
MINUTES: The Minutes of the Monthly Meeting Minutes of May approved. Kiley motion to accept, Carla 2nd. Unanimous. Caleb reminds everyone that cordial communications are expected between all directors and residents.
FINANCE: The Monthly Financial Statement of April via EZR management company was discussed. Teri motioned to accept Finance report, Kiley 2nd. Unanimous. Directors responsible for checking monthly financial reports via EZR portal. Homeowners have access to the monthly financials via the EZR portal. FINANCE REPORT
1. Ending Bank Account Balances as of 4/30/26:
a. $65,713.58 Operating Account
b. $44,477.18 Money Market Account
2. Collections total as of 4/30/26 is: a. $26,319.15 for 2025. After subtracting larger balances totaling $21,819.71,
the 2025 balance would be $4,499.44. The larger balances are taken from the current EZR financial report and these were all turned over to the Hernando attorney by then and had obtained judgments. One of the accounts does show that it has been turned over to Axela collections (EZR’s version). EZR was to send me a report of the balances they showed on 4/1/25; however, I have not received it yet. b. $21,136.48 for 2026. c. Since these larger balances do have judgments, which are liens on the property, reporting once again that unless we take further action such as judicial foreclosure or garnishment, etc., for which we will incur additional expenses, I am not sure how we can collect. Some of the owners do not live
in the property (according to deeds and tax records available).
Carla to request email blast to residents who are past due 2025. Also to post on socials that $400 is charged to account as of July 1. Teri to proceed on garnishments for anything that is in judgment.
Neighborhood Watch
1 EXTRA PATROL
1 NEIGHBORHOOD CHECK
THUNDERBIRD DR – SUSPICIOUS PERSON FEMALE GOING THROUGH TRASH CANS DEPUTIES NOT ABLE TO LOCATE FEMALE
THUNDERBIRD/BOB WHITE- ATTEMPT TO LOCATE FOR ANOTHER AGENCY
LAUGHING BUCK/THUNDERBIRD- TRAFFIC HAZARD TREE COMPANY BLOCKING CV AND MAILBOXES
CRAZY HORSE CV- TRESPASSING PEOPLE FISHING ON CALLERS PROPERTY
GREEN DUCK\BLACK HAWK PROPERTY DAMAGE NEIGHBORS VEHICLE IS ON CALLERS PROPERTY AND SHE FEARED HER PROPERTY WAS DAMAGED
BOB WHITE/THUNDERBIRD- JUVENILE COMPLAINT JUVS KNOCKED TREES DOWN ON PROPERTY AND ARE SWIMMING IN THE LAKE
Discussion regarding early early AM runner. Member will not hear anyone yelling due to headphones and has no obligation to interrupt exercise routine.
Recreation (Pool, Ballfield & Playground):
Sommer to edit pool sign and send off for printing. Pool vacuum vote approved via 5/21 email, 6 yes votes. Ladies Club is donating a picnic table for installation before 4th of July. Playground equipment needs a good clean due to aging and rust (big swing set) but it still needs inspection. Ladies club is working with Sommer to provide toddler equipment.
Clubhouse
One May rental – The AC issue came up the day of this rental and I offered a full refund for the trouble. Renter (Martha James) insisted we keep the deposit ($100). This will explain the missing $50 for a rental in future financial reports.
AC Repair completed by Tommy Garner on 6/6 – he has not contacted me for payment yet and this will still need to be handled (quoted for $664). Emergency vote approved 6/1 – 5 yes.
ATT Fiber Internet has been ordered, Carla and Kevin have been helping to get that set up. We’ve had a couple no shows from ATT so there’s a bit of a delay here. Monthly cost will be $64 – this was voted through May 14 via txt with clubhouse income and should be tracked below monthly once it begins.
Clubhouse Income to date: $3,621.12 ($250 from May)
2026 Spend:
- Replacement Motion Light (Jan) – $29.60
- Ceiling repairs (April) – $3,071.12
- Finance report will show $4,250. Vote moved to use clubhouse funds through the April meeting ($3,071.12), with remaining cost ($1,178.88) coming from left over 2025 mowing budget. Adding charge here now because this is the first meeting where it has been available in our financial reports and I wanted to confirm quoted cost was accurate before noting in minutes)
- AC Repair – TBD (expecting $664)
2026 New Total: $520.40 (or -$144 if AC repair comes from clubhouse budget and is charged soon)
Per my prior written notice, this is my last meeting as a director! Donna Clayton has expressed interest in taking my place.
Mouse hole, humidity control, structure issues still outstanding.
The board thanks Kiley for her service and dedication to the community.
Orange Book
Notary for lot 102 & 103 needed.
1. Mail-out has been completed for the Amendment to Protective Covenants. Ballots already being received.
2. I will have the Notice of Annual Meeting and Proxy completed by the next meeting. It is partially completed. Are we voting Article by Article for the Amended By-Laws, each a separate item for each section that is being changed for mail out should be finalized at the August meeting.
3. By the next meeting, we need the nominating committee to be set for volunteers and recommendations as they are to go in the Notice of Meeting.
4. All Directors should send me a proposed, requested budget so that the 2027 Budget to be included in the mail out can be finalized. Teri reached out to EZR for budget consulting. Only a self-audit is included with our contract, we’d have to pay a significant amount to audit our books via a third party, Teri, to investigate the price.
5. Proposed date for the Q & A meeting for the Amendment to Protective Covenants is Tuesday, June 16. Teri to make a post on the HOA page, EZR will send notices about ballots and Q&A.
Discussion regarding EZR services we are not receiving, like meeting attendance – we did not receive 2025 budget assistance, the additional items they are providing are mail outs for inspections – which they did not start until October even though our contract was signed in Feb.
2024 Oyler levee damage was rescinded and Teri will ask EZR to remove it from the account. BVL will absorb the cost to repair despite the owner admitting to causing the damage.
Beautification
89 total open violations. EZR will send letters to BVL for pre-approval prior to mailing. All directors can see the violations on app – directors can also report violations via app. BVL requesting only 2nd + notices to be mailed. Discussion about standing rules to cover anything that is not covered via county code enforcement. A member complained about a neighbor (not entergy/xylem) putting branches on a vacant lot on the side of the road, and the board recommended contacting the county.
Building Permits
NIck reported on behalf of Charles. Discussed issues with Entergy and guard shack meter box, we’re unable to find a meter number or when it was billed to us – we have not had a 2nd meter billed to us – Entergy is requiring the meter number which we do not have – new boxes, new junction is installed. Board needs to create a new account for installation, moving initiative to Neighborhood Watch/Security. 573 Thunderbird shop was approved 5/18 via email vote, 5 yes, the rest abstained. Bob White, Lot 173 carport approved 5/16 via email vote 5 yes, the rest abstained. New Fence construction permit is in process.
Welcome Committee / Greeter
Position open
Mowing & Grounds
Regular 14-day schedule to resume soon. New Green Duck rope fence will be an additional expense added to mowing costs. Joel says mowing on levees is too short. Levees will be skipped if it rains or if super dry conditions.
Maintenance: Lakes & Dams:
The Green Duck Levee Project is now complete, Argo billed $4926.25 . I will be installing reflectors on each post, which was an item I overlooked during the initial project estimate.
The erosion previously reported on the Greenduck Levee has been repaired. Using fill dirt from the recent fence project, Keyla and I restored the rutted areas. The silt fence will remain in place temporarily to help protect the repaired area until the grass is fully established.
The abandoned boat located in the common area near Black Panther Cove will be removed by EZR, with the removal costs billed to Mr. Falatco.
Weed killer has been applied to the Thunderbird Levee parking area. I will address vegetation control on the Greenduck Levee upon my return from vacation.
Thank you for your continued support as we work to maintain and improve our lakes and dam infrastructure.
Note from Shifflet mentioned but tabled for Kevin to address when he returns, items like trees/roots, seepage, volunteer days, Joel to help coordinate with Kevin and form a committee. Committee to reference Carl’s levee inspections.
Dock removal, Levee signage, (no parking on grass), Dilapidated boat removal.
Ladies Club:
Ann reports on upcoming memorial day and 4th update – casserole sale was successful, still have t-shirts and boston butts for sale, all sales have been successful and they will be adding a $1 raffle and plan to have food truck during 4th..
Unfinished Business (15 – 20 min)
- Docks – removal on hold pending volunteer letter – moving to director report
- No Parking on Grass signage for levees – determine need if we have a fence – moving to director report
- Lot 102 & 103 – Caleb to get notarized – moved to director report
- Clubhouse Wifi – 1.2k per year, table until ATT fiber installed – moving to director report
- Clubhouse ceiling/bathroom repairs complete this month – moving to director report
- Clubhouse HVAC – (KB) – split units for humidity remediation (Sommer quoted) –
- Clubhouse Mice – block holes, stop access from outside – exterminator found hole. Table for volunteers. – move to director report
- Residence Running businesses in BVL, car restoration. Turned into Benny Hopkins. Send violations to buenavistalakeshernandoms@gmail.com for county reporting. Joel is working w/Benny.
- Review of covenant letter – discuss bylaw amendments, dates for Q&A – Ongoing. Moved to director report
- Clubhouse structure issues. Table – moved to director report
- Guard Shack / Shed damage – Charles installed new case for meter base, new fuse box and electrical for inside – waiting on Entergy install – moved to director report
- Entergy Street lights – Kevin investigating, Teri confirms the cost with Entergy $158 monthly.
- Dilapidated boat removals, options, penalties. (EZR still working) -moving to director report
New Business (20 minutes)
- Beverage machine request is no longer applicable
- Playground equipment – moved to director report
- Donna Clayton 4th report included in Ladies club update
- Barber shed permit submitted
- Youtube rules, tabled for email vote to confirm wording
- Three way traffic study for Bob White, Thunderbird North – turned over to county
- RV and speeders turned over to county
- Early AM running on BVL streets is not a prohibited activity
- Donna nominated for Clubhouse, Teri nominated, Joel 2nd. Unanimous approval.
- Ann nominated for Greeter, Teri nominated, Joel 2nd. Unanimous approval.
Carla motion to adjourn, Teri 2nd. Unanimous. 9:02 pm meeting adjourned.
_______________________ Carla Tartera, Acting Secretary
Caleb Hodges, President
POST NOTE: October 2025 Annual meeting did not meet quorum, 2026 budget not approved and no business conducted but directors did provide annual updates/progress. October 2024 Annual meeting minutes have not been approved.