BVL MAINTENANCE ASSOCIATION, INC.
ANNUAL MEETING AGENDA
October 2, 2017
1. Call to Order
2. Opening Prayer
3. Recognize Board Members
4. Proof of Quorum
5. Welcome Members
6. Action on Minutes of Last Meeting
7. Nomination of new Board Members (Mickey will not be returning so instead of 5 new board members there will be 6)
8. Directors’ Reports
A. Recreation Chair: Jessica Fulton
Ballfield: Maria Hamon
Playground: Jessica Fulton
Pool: Chuck Scott
B. Maintenance Chair: Randy Cole
Lakes & Dams: Randy Cole
Mowing Mickey Dacus
C. Publicity Chair: Donna Depukat
Orange Book: Donna Depukat
Beautification & Sanitation: Yvonne Chaney
Building Permits: John Harmon
Greeter: Barbara Campbell
D. Clubhouse Chair: Jo Ann Yager
Clubhouse: Jo Ann Yager & Diane Barber
E. Finance Chair: Janie Fitzpatrick
F. Security: Chuck Scott
9. Ladies Club
10. Voting on Budget
11. Unfinished Business
12. New BusinessBuena Vista Lakes
Maintenance Association, Inc.
Annual Meeting
October 3, 2016
The meeting was called to order by President Jeannie Poe. Bruce Howell led the assembly with prayer.
QUORUM: There are 447 properties in Buena Vista Lakes. Each lot whose dues and assessments are paid in full is
entitled to one vote. This year, there are 405 paid up members. A quorum of 25 percent of the total votes/paid members
(101) must be present, either in person or by proxy, for a meeting to be held.
QUORUM TALLY: 62 members present
48 members represented by written proxies
Total: 110 members present or represented. A quorum was established.
MINUTES: The meeting proceeded with the reading of the Minutes from the October 5, 2015 Annual Meeting. A motion
was made and seconded to accept the Minutes as printed. The motion passed by unanimous vote.
Board Member Nominations
Ms. Poe asked for nominations from the floor. Nominations were made as follows: Barbara Campbell, Janie Fitzpatrick,
Gayle Maxey, JoAnn Yager, Larry Watson and Mickey Dacus. Ms. Poe asked if there were any more nominations for
board members. There being no more nominations, chair nominations from the floor were concluded.
Voting Results of New Board Members
Barbara Campbell Janie Fitzpartick Gale Maxey
JoAnn Yager Larry Watson Mickey Dacus
COMMITTEE REPORTS
GREETER:
Ms. McCormick reported visiting with 4 new residents within the past month.
BEAUTIFICATION& SANITATION:
There were approximately 60 beautification letters sent out.
BUILDING PERMITS:
Ms. Depukat reported 3 building permit requests issued.
LAKES AND DAMS:
Mr. Cole reported that the lake pumps had been flushed, repairs were made on the floating dock located on the
upper lake, a stolen sign on Green Duck levee was replaced, repairs and inspections are currently being conducted
on Green Duck spillway
CLUBHOUSE:
Ms. Wilder reported 14 rentals.
A new vacuum was purchased and the siding was completed on the pool bathroom.
MOWING: Mr. Howell reported that it had been a rainy season and due to the rain only full mowings could be done.
POOL:
Mr. Scott reported that the pool furniture was painted and a new pool pump, sand filter and other various parts
had been purchased and installed on the pool.
ORANGE BOOK:
Ms. Poe reported that copies of the updated standing rule allowing docks to have a roof will be placed in the box
in front of the clubhouse.
PLAYGROUND:
Ms. Fulton reported that metal areas on the swings were sprayed with silicone and three child seats are in the
process of being replaced.
SECURITY:
Security officer Chuck Scott reported responding to 67 texts and calls.
FINANCIALS:
There are currently 42 delinquent lots totaling $22,459.55.
There was $66,416.95 collected with an ending bank balance of $73,573.61.
NEW BUSINESS:
Budget Vote Results:
Votes Cast: 110 yea
0 nay
Budget passed.
A motion was made and seconded that the meeting be adjourned. It was voted on and approved unanimously. The meeting
adjourned at 8:17. p.m.
Respectfully Submitted,
Christy Chavez
Secretary, -Treasurer