BUENA VISTA LAKES MAINTENANCE ASSOCIATION, INC.

DATE: Monday, March 4, 2024

The Board of Directors of Buena Vista Lakes Maintenance Association met Monday, March 4,  2024 at 7:00 pm at the clubhouse. The meeting was called to order by President Ned Plunk at 7:00pm.

A roll call of board members was requested. Members present included Kim Wood, Vicky Moore, Janice Burchett, Joe Adams, Ray Cresswell, Joel Bales, Ned Plunk, Caleb Hodges.  Board Members absent include Delynn Conlee, Jackie Hodges, Jason & Erynn Patrick, and Carly Hackett.  

Association members present:  Karen & Larry Moore, Ian Sammons, Ann Plunk, Kathy Fink 

A Benevolence Fund collection was taken up -$36 taken and added to $1009 from last month’s total for a grand current total of $1048 (to be approved/edited by Vicky at March meeting) for use for any Association homeowner in need (groceries, bills, etc). 

MINUTES: The Monthly Meeting minutes (Feb) were read; motion by Kim to approve/accept the minutes, seconded by Vicky. Motion passed unanimously and minutes will be shared to the Keith Collins website by Carla by 4/15/2024.

FINANCIAL REPORTS: The January Monthly Financial Statement from Keith Collins Company reviewed, motion to approve by Kim, 2nd by Vicky. Passed unanimously.  February financials will be sent by 3/10.

Finance

Insurance coming due.  $21,594 up from  2023 was $18k.  Liability for Director & Officer not quoted yet. Kim motioned to pay insurance, Janice second. Passed unanimously.  Determine adding money to Lakes & Dams account after the April 1 dues deadline. 

Neighborhood Watch

Kim Wood reported 13 extra patrols in addition to our regular patrols. 

Recreation (Pool, Ballfield & Playground)

Will reach out on socials to the community for pool opening volunteers. Cleaning the playground, removing one last pole at the swing set. Discuss repairing the roof with sheet metal.  

Clubhouse

Joe reported 1 rental in April, $250 and one deposit donation to the clubhouse. Requesting underground wire location from 811 to start work on swell around the clubhouse. 

Orange Book

Progress is being made.  Up to Article 5 complete. 

Beautification

Lot 66 progress.  Lot 251 upkeep.  

Building Permits

Update, Black Hawk is not an addition.  Thunderbird South @ Little Dog Cove new construction review. Lot 255 Chicken coop request. Sammons new construction. Fink storage shed.  Kim motioned to accept Fink, Janice 2nd.  Motion to approve Sammons by Janice, 2nd by Kim. Unanimous. 

Greeter

Sent 4 letters. 

Mowing & Grounds

Quoted lawn care. Lattimer is $16 more than current B&B which expires after this current year/season. Suggested using the 30-day contract provision to end B&B contract and move forward with Lattimer to start in April.  Motion by Ray, 2nd by Vicky.  One (1) NO vote. 

Maintenance: Lakes & Dams

Joel to create videos based on past minutes to explain challenges and reasons for closures, repairs, urgent timeframe, process and who to contact –  for review by April or May meeting.

Ladies Club

March Casserole bake sale & Easter egg hunt. Potluck in April. Still selling t-shirts.

Unfinished Business:

1. Clubhouse smoke detector and fire extinguisher + Digital thermostat –  Installed.  Labor and devices donated.
2. Ray Cresswell clubhouse encapsulation, gutters, drains pending quotes.  
3. Lawsuit Update – email from lawyer will be forwarded to Board. Ned reads: Complete vindication. Remanded to correct erroneous ruling. Requested counsel representation – to finalize appellate ruling court entry w/opposing lawyer. Path forward discussed by Ned via private phone call.  It appears the judge denied Jones’ lawsuit without notice to either party and end action, this prevents us from collecting attorney fees from opposition. 
4. Communication of the Assessment was stopped on recommendation from Keith Collins that we not take action on assessment without lawyer opinion. The board needs to decide if we should have to pay for another meeting w/lawyer on the $44k potential assessment.  Ned approves a text vote on moving forward based on the legal opinion.  Caleb motion to get legal opinion, Ray 2nd. Passed unanimously. 

New Business:

1. Seeking application to be a Golf Cart Community 
2. Street Light outages will be addressed by Ann via Entergy
3. Dock on Green Duck must be stained – which has been recently postponed

The motion was made by Ray to adjourn, Vicky 2nd to adjourn the meeting at 9:16pm. Motion passed unanimously.

Carla Tartera, Secretary / Ned Plunk, President