BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: Monday March 9, 2026
The Board of Directors of Buena Vista Lakes Maintenance Association met at 7:02 pm at the clubhouse and was called to order by President Caleb Hodges.
A roll call of board members was requested. Members present included Caleb Hodges (President, Mowing), Charles Camarato (Permits), Teri Rowell (Finance & OB), Carla Tartera (Beautification, Acting Secretary). Absent: Kiley Brougham (clubhouse), Joel Bales (Security, VP), Kevin Cooper (L&D), Amy King (Welcome Committee), Sommer Albright (Recreation)
Property Owners/Guests in attendance: Plunk, Markin, Hollis, Plunk, Shelton, Miller, Fink, Stewart, Clayton, Benjamin, Markin
Benevolence Collection was done. New Total: $867 ($35 collected)
MINUTES: The Minutes of the Monthly Meeting Minutes of February were reviewed and Teri suggested some edits with mailout letter. Table until April.
FINANCE: The Monthly Financial Statement of January via EZR management company was discussed. Teri motion to move to accept, Teri has follow up questions. Kievin 2nd. Unanimous. Directors responsible for checking monthly financial reports via EZR portal. Homeowners have access to the monthly financials via the EZR portal. Ending Bank Account Balances as of 1/31/26: $62,880.17 Operating Account; $44,468.26 Money Market Account. 2. Collections total as of 1/31/26 is $26,906.65 2025; $58,188.98 2026. Questions for meaning HOA Del. Fee 2025 $487.50, bank return fee $35.00, reimbursement expense/income $500.00. 3. Insurance premiums $30,000.00-ish due 5/1/26.
Neighborhood Watch
No extra patrols
No neighborhood checks
Green Duck/Thunderbird Dr wildlife complaint of ducks hanging in a tree
Green Duck/Thunderbird Dr trespassing subject fishing without proper wristband
Recreation (Pool, Ballfield & Playground):
Sommer motion to approve expansion of playground funded by Ladies Club with toddler equipment, Teri 2nd , Unanimous.
Needing a pool pump for cover, Caleb purchased.
Clubhouse
No February rentals. Waiting to hear what Teri and Ryan talked about on the phone after the email thread about the waiver. Plan to contact the contractor Ryan recommended. Clubhouse Income to date: $3,071.12
Orange Book
Wristbands 2026 received and dates scheduled for pick up – Jan 12, March 23, April 20, May 18. Sending certified letters to rental violations, the budget for the letter is $250. Voting procedures for new OB Bylaws clarifications and Covenant revision reviewed by Teri. Suggesting new 60 days bylaws to review / notice. Lot 83, Fink. 4. Rental letter expense if sent via “certified, return receipt requested would be $6.99 for electronic return receipt c. 26 X $6.99 = $181.74
Letter with mail-out ballot for Protective Covenant Amendment is ready to mail out – need to select date for return ballots, for which I believe we should have someone at the Clubhouse to receive ballots from like 5:30 to 7:30 and can they
be dropped at Clubhouse? $478.29-ish for postage expense on this mail-out, not counting copies, supplies, EZR fee, and will need a return envelope with our address on it and “BALLOT” printed outside. Do we want the return envelope to
include return postage ($348.66)?
3. Suggested that we have Amended By-Laws voted on at annual meeting; however, we would need to send notice letter with copies 60 days before. This will be a big expense as I was informed by EZR we would need to include a printed copy in the letter. Maybe for mailing purposes, we can print on pretty small font back-to-back printing to reduce page count. $.78 X 447 = $348.66 plus $.29 per ounce over 1 ounce. When EZR sends these out, they add on extra expense for copies and mailing and I believe last year it was close to $1,000.00 (not counting the extra pages we will have for the By-Law Amendments). 4. Expense was mentioned in the Finance Report; however, did not count supplies, copies, envelopes, labels. I do not mind taking these letters to the post office myself.
Beautification
Carla asked for any EZR concerns about leaves, unkempt properties be sent to us. Cannot find a budget for mailing compliance letters.
Building Permits
Director removed security guard kiosk electrical circuit box. New circuit box equipment
has been purchased. Assembling for install.
New Construction Applications
None
Home Addition Expansion
1 – Reviewed Granny Addition at 407 Thunderbird N that was flagged by DeSoto County
as a non-permitted construction. Have not received HOA application as of this date for
approval.
Shed Addition
1 – 573 Thunderbird Dr S, viewed property for owners to verify HOA rules and property
lines for installation of small shop. Received application, awaiting plot/design plan. Do
not see any issues regarding setbacks noncompliance.
Fence Addition Replacement
None
Welcome Committee / Greeter
Position open
Mowing & Grounds
No new updates.
Maintenance: Lakes & Dams:
Not a lot of new progress. Volunteers for dock removal. Will put sled sign back up. Some damage to levees from atv during snow and ice. Ran off several people parking on levees to fish. Erosion issue on green duck levee, redirect water $468 and dirt/sod. Derelict boats identified and contacted all but 1. Discussed trot lines, fishing noodles.
Ladies Club:
Kathy reports on upcoming spring events and 4th. Request branch/limb clean up.
Unfinished Business (15 – 20 min)
- Docks – removal on hold (decided one coat of stain enough)
- No Parking on Grass signage for levees / Gravel Levee parking, L&D
- Lot 102 & 103 – Caleb to get original for county records recording. Done. Remove.
- Clubhouse Wifi – 1.2k per year, table until clubhouse bathroom repairs done (KB) – discussed benefits of more flexible avails for community and directors.
- Clubhouse ceiling/bathroom repairs. Use operating funds to repair, will use left over funds from mowing (1 cut $1700 ish) – Ryan sending the consultant.
- Clubhouse HVAC – (KB) – split units for humidity remediation (Sommer quoted)
- Clubhouse Mice – block holes, stop access from outside – exterminator found hole. Table for volunteers.
- Residence Running businesses in BVL, car restoration. Turned into Benny Hopkins. Send violations to buenavistalakeshernandoms@gmail.com for county reporting. Joel is working w/Benny – we do not want to renew our temporary business license without HOA notification.
- Golf Cart Community – Unanimous vote by County supervisors, next legislature meeting January
- Julie Bales spearheaded the petition and Ann Plunk reports Robert Foster spoke up for the Golf Cart community in BVL, Tuggle supported as well. Since this is a neighbor let project Ann and Julie request that members stay informed and reach out to McLendon (pending election results) to ensure support.
- Third Rental Violation letter approved and sending letter certified.
- Review of covenant letter – discuss bylaw amendments, dates for Q&A, Teri making edits
- Vote on Bylaws at annual meeting, Teri Caleb suggest use annual meeting for changing the bylaw, Line item per each bylaw.
- Clubhouse structure issues. Table.
- Guard Shack / Shed damage – Charles spend $250 to buy new case for panel,Carla sent electrician info
- Entergy Street lights – Kevin investigating, Teri confirms the cost with Entergy $158 monthly.
- Dilapidated boat removals, options, penalties. (Kevin)
- Volunteer release Joel started but Teri following up with EZR for recommendation.
- Reactivate swimming hole discussion, asking to move this to committee for recommendation
New Business (20 minutes)
- Donna Clayton committee for fireworks
- 8750 business was approved by board of advisors – notification was supposed to be sent to addresses within ¼ mile to attend Jan hearing – HOA did not get notification.
- Repairs via EZR: workers comp
- Lot 83 – Carl Parker’s brown house on N. Thunderbird. There was a recent sale of the property but oddly, there was a deed from Carl to Kathy Fink then another deed from Kathy Fink back to Carl.
- Sign at the entrance, Kevin make suggestions on landscaping sponsors (committee) otherwise extra money to be spent elsewhere.
- Gray water issue – Kevin to update
Carla motion to adjourn, Teri 2nd. Unanimous. 8:30 pm meeting adjourned.
_______________________ Carla Tartera, Acting Secretary
Caleb Hodges, President
POST NOTE: October 2025 Annual meeting did not meet quorum, 2026 budget not approved and no business conducted but directors did provide annual updates/progress.
- October 2024 Annual meeting minutes have not been approved.