BUENA VISTA LAKES
MAINTENANCE ASSOCIATION, INC.
DATE: Monday May 4, 2026
The Board of Directors of Buena Vista Lakes Maintenance Association met at 7:00 pm at the clubhouse and was called to order by President Caleb Hodges, with an opening prayer..
A roll call of board members was requested. Members present included Caleb Hodges (President, Mowing), Charles Camarato (Permits) by phone, Teri Rowell (Finance & OB), Carla Tartera (Beautification, Acting Secretary), Kevin Cooper (L&D), Joel Bales (Security), Kiley Brougham (Clubhouse). Absent: Sommer Albright (Recreation)
Property Owners/Guests in attendance: A. Plunk, V Moore, D Clayton, N. Plunk
Benevolence Collection was done. New Total: $924 ($32 collected)
MINUTES: The Minutes of the Monthly Meeting Minutes of April approved with changes. Kiley motion to accept with clubhouse edits, Teri 2nd Unanimous.
FINANCE: The Monthly Financial Statement of March via EZR management company was discussed. Carla motioned to accept with clubhouse correction, Kevin 2nd. Unanimous. Directors responsible for checking monthly financial reports via EZR portal. Homeowners have access to the monthly financials via the EZR portal. FINANCE REPORT 5.4.26 – Discussion on past due collections. Turning over to collections $400 Excella option for 2025 + $800 judgement, property lien, garnishments on all past due prior to 2025, Teri to provide next steps on judgements with hernando atty on past due prior to 2025. Per Caleb and all directors EZR/Teri to move forward on all $400 charges on all 2025. EZR to send a blast warning to explain the new collection process regarding the $400 per lot charge. Need EZR Ayden collection process explanation so we can share with the community. Properties sold with balances due. Ned suggests the ride arounds that identify properties for sale, to alertEZR/closing attorney about balances. 1. Ending Bank Account Balances as of 3/31/26: a. $68,960.10 Operating Account b. $44,472.79 Money Market Account. 2. Collections total as of 3/31/26 is: a. $26,319.15 for 2025 b. $28,661.48 for 2026. 3. Ryan at EZR has confirmed the NSF fee is posted to homeowner’s account. 4. Other expenses: $631.00 for electricity, $22,196.46 for insurance. Joel made motion for FB post, Teri request to wait for her call with EZR. Carla says not a motion and mentions no second, fb post is an action item. Kevin suggested the negative comments be turned off on HOA page.
Neighborhood Watch
Extra Patrol- 0
Neighborhood Checks- 1
Thunderbird Dr/Laughing Buck – Family disturbance
Clubhouse – Suspicious vehicle- owner made scene to retrieve the vehicle
Thunderbird Dr/Green Duck Dr – Neighbor disturbance
Thunderbird Dr –Reckless driver
Black Hawk Dr/Thunderbird Dr – Suspicious vehicle
Ned suggested speed humps, emergency services killed this suggestion.
Joel having trouble with street parking and no license plate drivers, no response from county. Joel is to send pic to BVL for follow up with county in writing.
Recreation (Pool, Ballfield & Playground):
Caleb installed a pump. Memorial Day weekend to open. Plans to get cover off. Summer to schedule volunteers. Discussion on volunteer waiver. Memorial day is 3 weeks away, Caleb working with Sommer. Volunteer day needed.
Clubhouse
No April rentals. Two planned for May (Thompson 5/16, James 5/30)
Bathroom ceiling repairs have been completed by CPH Construction. Quoted for $4,250 but not yet showing in the most recent financial report. Will check next month.
Clubhouse Income to date: $3,371.12
2026 Spend:
Replacement Motion Light (Jan) – $29.60
(Ceiling repairs will not be added here until we are charged)
2026 New Total: $3,341.52
Kiley to resign after next month’s meeting. Will make a FB post asking if anyone is interested in open positions.
Orange Book
Notary for lot 102 & 103 needed. Voting procedures for new OB Bylaws clarifications and Covenant revision reviewed by Teri. Teri provided the covenant letter for review per atty recommendations. Letter with mail-out ballot for Protective Covenant Amendment & approved by Palmertree attorney – we will have community inquiry meetings and someone at the Clubhouse to receive ballots. Suggested 60-day for covenant vote by mail, due Aug 3. Rental violations sent to EZR for certified mailout – budget is $250. Not addressed: 2. Scott Griffith/H & A Investments which owns 8803 Thunderbird East sent an email that he will not furnish the Rental Information Form or other information about his leases. This means that he is in violation of the By-Law XX. Teri to send email to confirm no private info but he is currently in violation and we’ll proceed with termination of membership if not in compliance. Article 4, ⅔ vote at meeting of association.
Beautification
18 violations identified in April – majority was parking violation. EZR sending letters to BVL for pre-approval prior to mailing. All directors can see the violations on app – directors can also report violations via app.
Building Permits
573 Thunderbird was approved via email. Bob White/Thunderbird shipping container issue – contractor permit not submitted, Joel to stop and inquire with property owner.
Welcome Committee / Greeter
Position open
Mowing & Grounds
Easter mowing discussed for common areas. $175. Regular schedule to resume soon. Mowing contact swapped due to Lattimer issues, new contractor willing to start immediately. Contract in process. Joel says mowing on levees is too short.
Maintenance: Lakes & Dams:
Got gravel pads laid by the county, doubled size – 4 vehicles or two trucks. EZR reviewing volunteer waiver so we can remove bad docks. Monitoring for Erosion control, put up a silt fence on Green Duck, maybe fining via volunteers. Derelict boats removed and one boat by Black Panther, going to drag out. Kevin reached out to Barry/EZR – Lot 40 Kevin to look into EZR attorney fee for fixing or to the state. Feasibility of the pump for filling the water back up on levees, met with Shiflet – water station pump can fill pond by pool – looking into liability, power $800 + $65 per month, $2.2k to replace pump. Not enough volume to be effective on other lakes. Insurance does not care if people swim in lakes, BVL is OK with signage if we want to turn into swimming hole – liability is still on us for lawsuits. Water lines going into the lakes, violation questions if gray/sewage water related – house garage doors – and should be reported to county. Fence/Cable perimeter for lakes/levees, county said was ok with 3’ setbacks, with quote: TB South is $20k, and GD is $9.9k. Wants to use the money market for these enhancement, repairs – Teri mentions this is a reserve for emergencies. Parking is causing damages, photos provided. Kevin requested a vote on GD 9.9k. 3 bids submitted. Kevin to use argo for GD levee on both sides, fence, $3k used out of budget, balance from money market and left over money from mowing, not used from clubhouse repairs. Kevin motion, Kiley 2nd. Teri suggests any left over funds replenish MM account and to confirm no mowing increase due to fencing. Caleb, Kiley, Kevin, vote yay. Teri Joel vote no. Carla / Charles abstain.
Ladies Club:
Kathy reports on upcoming spring events, memorial day and 4th – casserole sale was successful, still have t-shirts and boston butts for sale.
Unfinished Business (15 – 20 min)
- Docks – removal on hold pending volunteer letter
- No Parking on Grass signage for levees – determine need if we have a fence.
- Lot 102 & 103 – Caleb to get notarized.
- Clubhouse Wifi – 1.2k per year, table until ATT fiber installed
- Clubhouse ceiling/bathroom repairs complete this month.
- Clubhouse HVAC – (KB) – split units for humidity remediation (Sommer quoted)
- Clubhouse Mice – block holes, stop access from outside – exterminator found hole. Table for volunteers.
- Residence Running businesses in BVL, car restoration. Turned into Benny Hopkins. Send violations to buenavistalakeshernandoms@gmail.com for county reporting. Joel is working w/Benny
- Golf Cart Community (remove) – Golf Cart Community ordinance passed. Golf cart owners will be required to pay a one time $50 fee at the tax collector’s office for a decal (like a car tag) showing the golf cart is registered and complies with all safety requirements. The lot number will be written on this tag. Mississippi law requires drivers to hold a valid drivers license, proof of insurance, and that they be equipped with headlights, brake lights, seat belts, turn signals, and a parking brake. A golf cart is defined as being designed to operate on a golf course or for recreational purposes, and not capable of exceeding 20 mph. This does not allow ATVs or side by sides on the roads.
- Third Rental Violation letter approved and sent letter certified. (Remove)
- Review of covenant letter – discuss bylaw amendments, dates for Q&A – Vote on Bylaws at annual meeting, Teri Caleb suggest use annual meeting for changing the bylaw, Line item per each bylaw. Ongoing.
- Clubhouse structure issues. Table.
- Guard Shack / Shed damage – Charles installed new case for meter base, new fuse box and electrical for inside – waiting on Entergy install
- Entergy Street lights – Kevin investigating, Teri confirms the cost with Entergy $158 monthly. Remove.
- Dilapidated boat removals, options, penalties. (Kevin completed)
- Volunteer release Joel started but Kevin completed – need following up with EZR.
- Swimming hole, Kevin to get final quotes.
New Business (20 minutes)
- Donna Clayton committee for fireworks update. Bucket drop dates. Boat parade on lower lake. $4800.
- 8750 business was approved by board of advisors – notification was supposed to be sent to addresses within ¼ mile to attend Jan hearing – HOA did not get notification. Carla investigated and Teri to update address with county.
- Playground equipment review with Kevin/Joel
- Picnic tables removed, not replacing unless we find cheap option.
- Laughter quick sale, for rental to look into grandfather exception – EZR to sent notification.
- Gray water issue – Kevin has not heard back from Childress, heir. Several conduits, but seem like downspouts. (Remove)
- Shawn Rainey erosion issues, no follow up if not impacting lakes or common properties.
Carla motion to adjourn, Kevin 2nd. Unanimous. 9:48 pm meeting adjourned.
_______________________ Carla Tartera, Acting Secretary
Caleb Hodges, President
POST NOTE: October 2025 Annual meeting did not meet quorum, 2026 budget not approved and no business conducted but directors did provide annual updates/progress.
- October 2024 Annual meeting minutes have not been approved.